TAMIL NADU

GOVERNMENT GAZETTE

EXTRAORDINARY

PUBLISHED BY AUTHORITY

No. 536]

CHENNAI, THURSDAY, DECEMBER 1, 2022

Karthigai 15, Subakiruthu, Thiruvalluvar Aandu–2053

Part III—Section 1(a)

General Statutory Rules, Notifications, Orders, Regulations, etc.,

issued by Secretariat Departments.

NOTIFICATIONS BY GOVERNMENT

III-1(a) Ex. (536)

[ 1 ]

COMMERCIAL TAXES AND REGISTRATION DEPARTMENT

TAMIL NADU DOCUMENT WRITERS' WELFARE FUND RULES, 2022.

[G.O. Ms. No. 176, Commercial Taxes and Registration (M2), 1st December 2022,

காÄ¿Öைக 15, ĀபÐĉĄ, ÖĉவÈčவÄ ஆ¾Ă-2053.]

No. SRO A-26(a)/2022.

In exercise of the powers conferred by sub-section (1) of Section 26 of the Tamil Nadu Document Writers’ Welfare Fund

Act, 2022 (Tamil Nadu Act 21 of 2022), the Governor of Tamil Nadu hereby makes the following Rules, namely:-

1. Short title. — (1) These Rules may be called the Tamil Nadu Document Writers’ Welfare Fund Rules, 2022.

(2) They shall come into force with eﬀ ect from 2nd December, 2022.

2. Deﬁ nitions. — In these Rules, unless the context otherwise requires,-

(i) “Act” means the Tamil Nadu Document Writers’ Welfare Fund Act, 2022 (Tamil Nadu Act 21 of 2022);

(ii) “Committee” means the committee established under Section 4 of the Act;

(iii) “Document Writer” means a person licensed under the Tamil Nadu Document Writers’ License Rules, 1982;

(iv) “Form” means a form appended to these rules;

(v) “Government” means the State Government;

(vi) “Member” means a document writer as deﬁ ned in clause (iii) above, who opt to become a member of Document

Writers’ Welfare Fund;

3. Recognition and Registration of Document Writers’ Association.—(1) Every application for recognition and registration

of an association of Document Writers shall be made to the Committee in Form-I.

(2) The Committee shall, after holding such enquiry as it deems ﬁ t, issue a Certiﬁ cate of recognition and registration

of such association in Form-II.

4. Nomination of members to Committee.— A list of document writers shall be recommended by the Document Writers’

Association. The Government shall nominate four members from among the members of the Document Writers’ Association.

[Regd. No. TN/CCN/467/2012-14.

GOVERNMENT OF TAMIL NADU

[R. Dis. No. 197/2009.

2022

[Price: Rs. 7.20 Paise.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

5. Amount to be collected for credit to Fund.— Ten rupees shall be collected per document presented in any of the

oﬃ ce of the Sub-Registrar for registration under the Registration Act, 1908 shall be credited to the Fund.

6. Membership of Fund.— (1) Every application for admission as a member of the Fund shall be submitted in triplicate

in Form-III along with a copy of the license to the Secretary of the Committee with the certiﬁ cate of District Registrar in

Form-IV to which the document writer is attached.

(2) Admission fee shall be paid online through STAR 2.0 software.

(3) On admission of a member of the Fund, the Committee shall issue an identity card in Form-V.

(4) New members will be admitted from time to time. Those who failed to opt for a membership may apply for

membership in future. Persons who are newly licensed may opt for new membership.

(5) Every member of the Fund shall furnish a declaration in Form-VI specifying his nominee or nominees.

(6) Where a person has ceased to be a member of the Fund on the expiry of his license, he shall after the renewal

of his license, apply for readmission to the fund in Form-VII.

7. Welfare assistance to member and their families.—(a) Every document writer who is a member of the Tamil Nadu

Document Writers’ Welfare Fund is eligible for the following welfare assistance under the Act.

(1) Pensionary beneﬁ t: A member of the Fund shall make an application for payment of pension to the Committee

in Form-VIII.

(2) Marriage assistance: A member shall make an application to the Committee in Form-IX for getting marriage

assistance for himself or for his son/daughter, along with the marriage registration certiﬁ cate.

(3) Maternity beneﬁ t: Female members of the Tamil Nadu Document Writers’ Welfare Fund shall be given maternity

beneﬁ t for a maximum of two children. To get the maternity assistance an application shall be submitted in Form-X to the

Committee along with the relevant medical certiﬁ cate.

(4) Educational beneﬁ t: In order to get educational beneﬁ t for children, the member has to get a certiﬁ cate from

the educational institution where his children are studying and apply in Form-XI. A maximum of two children can receive the

educational beneﬁ t.

(5) Death beneﬁ t: If a member dies, the legal heirs/nominees appointed by him shall make an application in

Form-XII along with the legal heir certiﬁ cate and death certiﬁ cate of the deceased member.

(6) Financial beneﬁ t in case of permanent disability / partial disability of members: (i) In case of permanent

disability by which a member is unable to write the document, he shall apply in Form-XIII along with the medical records for

his treatment and the certiﬁ cate issued by the Government Medical Board for availing such beneﬁ t.

(ii) In case of partial disability, the application should be made in Form-XIII along with the medical records for

treatment and with the certiﬁ cate issued by the Government Medical Board for availing such beneﬁ t.

(7) Spectacle allowance: For the members of the fund, a grant for purchase of spectacles will be provided. For

this, members have to submit an application in Form-XIV along with the receipt for the purchase of new spectacles.

(b) All assistance provided under these Rules shall be sanctioned only after the Committee is satisﬁ ed about the

genuineness of the claim. All the beneﬁ ts shall be credited to the beneﬁ ciary’s bank account through Electronic Clearance

Service (ECS).

(1)

The application for assistance shall be in the prescribed form.

(2)

Where both husband and wife are the members and applied for marriage or educational

assistance for their children, either husband or wife alone shall be eligible for the

assistance.

(3)

The applications duly ﬁ lled along with necessary certiﬁ cates/reports issued by the

competent authorities shall only be taken up by the Committee for perusal.

(4)

Where the Committee ﬁ nds that the evidence adduced by the applicant disabled for

assistance from the Fund is false, it may call upon the applicant to refund the entire

amount paid from the Fund as assistance with such interest as it may deem ﬁ t and

the applicant shall comply with such direction. If the person fails to repay the amount,

the same is to be recovered by ﬁ ling a suit in a court of law.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

(5)

Every application presented for payment shall be examined by the Committee and on

it being satisﬁ ed that the claim is admissible, and the payment is duly authorised, it

shall pay the amount after obtaining a receipt. The entry in the account book shall be

made for all the payment.

(d) All decisions of the Committee rejecting any claim to the beneﬁ t of the Fund shall be communicated to the applicant

by registered post with acknowledgement due.

(e) The decision of the Committee regarding the above ﬁ nancial assistance to the members shall be recorded in the

minutes of the meeting of the Committee.

8. Maintenance of records.— (1) The Committee shall maintain the following records, namely:-

(i) Cash book;

(ii) Receipt book containing forms in duplicate for money received by the fund;

(iii) Vouchers ﬁ le, containing all vouchers for contingent and other administrative expenditure incurred by the

Committee, numbered serially and ﬁ led chronologically;

(iv) Ledger showing consolidated and separate account for all items of receipts and expenditure by category;

(v) Monthly register of receipts and disbursement;

(vi) Register containing the list of members in Form-XV;

(vii) And any other accounts required to be maintained by the Government.

(2) The Committee shall send to the Government half-yearly and annual reports showing the disbursements from the

Fund and other particulars and on such other occasion as may be required by the Government.

9. Travelling and daily allowance for nominated members.— The nominated members of the Committee shall be eligible

for Travelling allowance and daily allowance at the rates admissible in G.O. (Ms) No. 181, Finance (Allowance) Department,

dated 10.06.2019, revised from time to time.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-I

[See rule 3(1)]

Application for Recognition and Registration of Document Writers’ Association

(1)

Name of the Association

Registration number

(2)

The address of the Association

Phone number

e-mail address

(3)

Name and address of the Executive Committee

Members of the Association (with license number)

(4)

Name and address of members of the Association

(with license number)

(a) Address

(b) Date of birth and age

(d) Registration District

(5)

Are Bye-laws of the Association attached ?

(6)

Any other details

Place :

President / Secretary,

Date :

Signature

With the name and address of the Association.

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-III

[See rule 6(1)]

Application for Membership of the Tamil Nadu Document Writers’ Welfare Fund

The Secretary,

Tamil Nadu Document Writers’ Welfare Fund

Recent photo

of the applicant

(1)

Name of the applicant

(2)

Date of birth (DD / MM / YYYY) and age

(3)

Name of father / spouse

(4)

Residential address

(Attach proof of address)

(a) Mobile number

(b) e-mail address

(5)

Date / year of writing the Document Writers’

Qualifying Examination

(6)

Document Writers’ License Number

(7)

Oﬃ ce to which the document writer attached

(8)

Has the Document Writers' license been

renewed till date?

(9)

If not renewed, specify reasons

(10)

Details of Family members

Name

Relationship with the member

Date of birth

Place:

Date :

Signature of the Applicant

Declaration.

I declare that the details given above are true to the best of my knowledge, information and belief. I request you to admit

me as a member of the Tamil Nadu Document Writers’ Welfare Fund and issue an identity card.

I promise to forgo my membership of the Fund, if the details provided by me are found to be incorrect in future.

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-IV

[see rule 6(1)]

Certiﬁ cate.

Mr. / Mrs / Ms. …………….. acting as a document writer within the jurisdiction of .............Sub-District, ...................

Registration District has paid a sum of Rs.1000/- (Rupees one thousand only) through online towards the admission fees for

membership of the Tamil Nadu Document Writers’ Welfare Fund.

Place:

Date :

Signature of the District Registrar

Oﬃ ce seal

Recommendation of the District Registrar.

Signature of the District Registrar (with seal)

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM–V

[see rule 6(3)]

Tamil Nadu Document Writers’ Welfare Fund Membership Identity card

Recent passport size

photo of the member

1. Name of the Member

2. Father / Husband Name

3. Date of birth and age

4. Enrolment ID

5. Document Writers’ License number

6. Sub-Registrar oﬃ ce to which attached

7. Residential Address

8. Oﬃ ce Address

9. Mobile number

10. Date on which enrolment issued

Secretary

Tamil Nadu Document Writers’ Welfare Fund

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM–VI

[see rule 6(5)]

Nomination Form

I hereby nominate my family member / members as listed below to receive beneﬁ ts/assistance from the Tamil Nadu

Document Writers’ Welfare Fund as mentioned below in the manner shown against their names:

S.No.

Name of the Nominee

Date of birth

Relationship

Percentage of

share to be paid

 Members have the right to change the nominee

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-VII

[see rule 6(6)]

Application for re-admission to the Tamil Nadu Document Writers’ Welfare Fund

(1)

Name of the applicant

(2)

Date of birth (DD / MM / YYYY)

(3)

Name of father / spouse

(4)

(a) Residential address

(Attach proof of address)

(b) Oﬃ ce address

(Attach proof of address)

(d) e-mail address

(e) Aadhaar number

(5)

Document Writers' License Number (Valid upto)

(6)

Sub-Registrar Oﬃ ce and Registration District to which the

Document Writer attached

(7)

Has the Document Writers' License been renewed till today?

(8)

If not renewed, specify reasons

(9)

Details if the license has already been suspended / revoked

(10)

Previous membership number and date

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-VIII

[see rule 7(a)(1)]

Application for Pension Beneﬁ t

Name and address of the member

Date of birth and age of the member

Date of registration under Tamil Nadu Document Writers’

Welfare Fund Act, 2022

Membership number under Tamil Nadu Document Writers’

Welfare Fund Act, 2022

Duration of membership

Is the member applying for pension

If yes

(i) Date of surrender over of the document writers license

(ii) The date on which the license was handed over by the

relevant oﬃ cer

Details of enclosures with the application

Beneﬁ ciary’s Bank account details

(i) Name and branch of the bank

(ii) Account number

(iii) IFSC Code

(A photo copy of the ﬁ rst page of the bank pass book or Copy

of cancelled cheque should be attached)

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM–IX

[see rule 7(a)(2)]

Application for Marriage Assistance

(1)

Name and address of the member

(2)

Date of birth and age of the member

(3)

Date of membership

(4)

Relationship with the member of the Tamil Nadu Document

Writers’ welfare fund

(5)

Place and date of marriage

(6)

Is a copy of the wedding invitation attached?

(7)

Is the certiﬁ cate of registration of marriage attached ?

(8)

Details of previous application, if any

A. Details regarding medical assistance

B. Details regarding educational assistance

(9)

Member’s bank account details

(i) Name and branch of the bank

(ii) Account number

(iii) IFSC Code

(A photo copy of the ﬁ rst page of the bank pass book or a

copy of cancelled cheque should be attached)

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM–X

[See rule 7(a)(3)]

Application for Maternity Beneﬁ t

(1)

Name and address of the member

(2)

Date of birth and age of the member

(3)

Date of membership

(4)

Relationship with the member of the Tamil Nadu Document

Writers’ Welfare Fund

(5)

No. of surviving children

(6)

Date of conﬁ nement

(7)

Is a certiﬁ cate issued by a authorised medical oﬃ cer

attached ?

(8)

Details of previous application, if any

A. Details regarding medical assistance

B. Details regarding educational assistance

(9)

Member’s bank account details

(i) Name and branch of the bank

(ii) Account number

(iii) IFSC Code

(A photo copy of the ﬁ rst page of the bank pass book or a copy of

cancelled cheque should be attached)

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM–XI

[See rule 7(a)(4)]

Application for Educational Beneﬁ t

(1)

Name and address of the member

(2)

Date of birth and age of the member

(3)

Date of membership

(4)

Name of address of the person showing his relationship with the

member

(5)

Name and address of the educational institution where the student has

been admitted along with the certiﬁ cate of admission from the Head of

the educational institution

(6)

Details regarding the course of study

(Proof of continuing education in the educational institution should be

attached)

(7)

Details of previous application, if any

A. Details regarding medical assistance

B. Details regarding educational assistance

C. Others

(8)

Details of academic year and duration of course of study

(9)

Is the student staying in hostel?

(10)

If the student is staying in a hostel, is the hostel run by an educational

institution?

(11)

Member’s bank account details

(i) Name and branch of the bank

(ii) Account number

(iii) IFSC Code

(A photo copy of the ﬁ rst page of the bank pass book or a copy of

cancelled cheque should be attached)

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-XII

[See rule 7(a)(5)]

Application for Death Beneﬁ t

(1)

Name and address of the member

(2)

Date of birth of the member

(3)

Date of registration under the Tamil Nadu Document Writers’ Welfare Fund

Act, 2022

(4)

Membership number under the Tamil Nadu Document Writers’ Welfare Fund

Act, 2022

(5)

Is the applicant applying for death beneﬁ t?

(6)

If yes,

(i) Date of death of the member

(ii) Natural death / accidental death

(iii) Is the death certiﬁ cate attached?

(iv) Is the legal heir certiﬁ cate attached?

(7)

Applicant’s Proﬁ le (Choose the correct description and strike oﬀ others)

Nominee / Legal Heir of the

Member

(8)

If the member has already applied for any beneﬁ ts, its details

A. Details regarding medical beneﬁ ts

B. Details regarding educational beneﬁ t

(9)

Member’s bank account details

(i) Name and branch of the bank

(ii) Account number

(iii) IFSC Code

(A photo copy of the ﬁ rst page of the bank pass book or copy of cancelled cheque

should be attached)

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-XIII

[See Rule 7(a)(6)(i) and (ii)]

Application for permanent/partial Disability Beneﬁ ts

(1)

Name and address of the member

(2)

Date of birth of the member

(3)

Date of registration under the Tamil Nadu Document Writers’ Welfare Fund

Act, 2022

(4)

Membership number under the Tamil Nadu Document Writers’ Welfare Fund

Act, 2022

(5)

Is the applicant applying for permanent / partial disability beneﬁ ts?

(6)

If yes,

(i)

Name and address of the physician / hospital treating the patient

(ii) Are disease details and medical documents attached?

(iii) Is Government Medical Board Certiﬁ cate attached?

(7)

The amount required for treatment must be certiﬁ ed by a medical practitioner.

(8)

If you have already applied for any beneﬁ ts, its details

A. Details regarding medical beneﬁ ts

B. Details regarding educational beneﬁ t

(9)

Member’s bank account details

(i)

Name and branch of the bank

(ii)

Account number

(iii)

IFSC Code

(A photocopy of the ﬁ rst page of the bank passbook or copy of cancelled cheque

should be attached)

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-XIV

[See rule 7(a)(7)]

Application for Spectacle Allowance

(1)

Name and address of the member

(2)

Date of birth and age of the member

(3)

Date of membership

(4)

Date of purchase of spectacles

(5)

Is the receipt for the purchase of new spectacles attached?

(6)

Details of previous application, if any

A. Details regarding medical assistance

B. Details regarding educational assistance

(7)

Member’s bank account details

(i)

Name and branch of the bank

(ii)

Account number

(iii)

IFSC Code

(A photo copy of the ﬁ rst page of the bank pass book or a copy of

cancelled cheque should be attached)

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant

TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-XV

[see rule 8(1)(vi)]

Register of Members List

Sl.

No.

Membership

number

Name and

address of

the member

License

No.

Date of birth

and age

If the document

writer is a member

of any association

then the name

and address of the

association

Date of joining

as a member

Note

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

B. JOTHI NIRMALASAMY,

Secretary to Government.

PRINTED AND PUBLISHED BY THE COMMISSIONER OF STATIONERY AND PRINTING, CHENNAI

ON BEHALF OF THE GOVERNMENT OF TAMIL NADU