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Panaji, 15th July, 2021 (Asadha 24, 1943)

SERIES I No. 16

Reg. No. RNP/GOA/32/2021-2023

RNI No. GOAENG/2002/6410

PUBLISHED BY AUTHORITY

GOVERNMENT OF GOA

Department of Home

Home—General Division

–––

Notification

9/54/2016-HD(G)/2406

In exercise of the powers conferred by

Section 59 of the Prisons Act, 1894 (Central

Act 9 of 1894), as in force in the State of Goa,

and all other powers enabling it in this behalf,

the Government of Goa hereby makes the

following rules, namely:—

CHAPTER I

Preliminary

1. Short title and commencement.— (1)

These rules may be called the Goa Prisons

Rules, 2021.

(2) They shall, save as expressly provided

otherwise, apply to and in relation to all

prisons in the State of Goa.

(3)

They shall come into force on the date

of their publication in the Official Gazette.

2. Definitions.— (1) In these rules, unless

the context otherwise requires,—

(a) “ACT” means the Prisons Act of 1894

(Central Act 9 of 1894).

(b) “ADULT PRISONER” means any

prisoner who is more than 21 years of age.

Suggestions are welcomed on e-mail: dir–[email protected]

SUPPLEMENT

(c) “ADDITIONAL SUPERINTENDENT”

means the Executive Officer next below to

the Superintendent and who has the charge

of a Jail or prison and prisoners.

(d) “ASSISTANT SUPERINTENDENT”

means the next below Executive Officer to

the Deputy Superintendent.

(e) “ASYLUM” means an asylum (or

Mental Hospital) for lunatics established or

licensed by the Government.

(f)“CASUAL PRISONER” means a

prisoner other than a habitual offender.

(g) “CHAKKAR/INTERNAL CONTROL

ROOM” means the place where control of

the internal administration of the prison is

situated.

(h) “CHIEF MEDICAL OFFICER” in

relation to prisons, means a gazetted officer

of the government and includes qualified

medical practitioner declared by general or

special orders of the government to be a

medical officer.

(i)“CIVIL PRISONER” means any

prisoner who is not committed to custody

under a writ, warrant or order of any court

or authority exercising criminal jurisdiction,

or by order of a court martial and who is

not a detenue.

(j)“CLASSIFICATION COMMITTEE”

means the Work Assignment Committee

constituted at a prison under these rules.

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(k) “CODE” means the Code of Criminal

Procedure, 1973.

(l) “COMPETENT AUTHORITY” means

any officer having jurisdiction and due legal

authority to deal with a particular matter in

question as referred in these rules.

(m) “CONVICT” means any prisoner

under sentence of a court exercising

criminal jurisdiction or court martial and

includes a person detained in prison under

the provisions of Chapter VIII of the Code of

Criminal Procedure of 1973 (Central Act 2

of 1974) and the Prisoners Act of 1900

(Central Act 3 of 1900).

(n)

“CORRECTIONAL

ADMINIS-

TRATION” means the administration of

services aimed at the reformation and

rehabilitation of the offenders.

(o) “CORRECTIONAL PERSONNEL”

means Personnel engaged for Correctional

purposes in the Prison Department.

(p) “COURT” means any officer lawfully

exercising civil, criminal or revenue

jurisdiction.

(q) “CRIMINAL PRISONER” means any

prisoner duly committed to custody under

the writ, warrant or order of any court or

authority exercising criminal jurisdiction or

by order of a court martial.

(r) “DEPUTY SUPERINTENDENT” means

the Executive Officer next below to the

Additional Superintendent and who has the

charge of a Jail or prison and prisoners.

(s) “DETENUE” means any person

detained in prison on the orders of the

competent authority under the relevant

preventive Laws.

(t)

“DIRECTORATE

OF

HEALTH

SERVICES” means the Directorate of Health

Services, Government of Goa.

(u) “DEODHY” means the main gate/

administrative block of the prison.

(v) “DISTRICT” means Districts notified

by the Government Goa.

(w) “ENCLOSURE” means an area

surrounded by fences or walls in the prison.

(x) “FURLOUGH” means release of

prisoner for a short period of time as

prescribed under these rules.

(y) “GERIATRIC PRISONER” means a

prisoner who is 60 years of age or above

and medically unable to manage his/her

daily affairs independently without

assistance.

(z) “GOVERNMENT” means Government

as defined in the Indian Penal Code, 1860

(Central Act XLV of 1860).

(aa) “HABITUAL OFFENDER” means a

prisoner classified as such in accordance

with the provisions of applicable law or

rules:

(i) Any person convicted of an Offence

whose previous conviction or conviction

under Chapter XII, XVI, XVII of the Indian

Penal Code, 1860 taken by themselves or

with the facts of the present case show

that habitually commits an Offence or

Offence punishable under any or all of the

previous mentioned chapters;

(ii) Any person committed to or

detained in prison under section 22 (read

with section 110) of the Code of Criminal

Procedure, 1973;

(iii) Any person convicted of any of the

Offences specified in (i) above when it

appears from the facts of the case even

although no previous conviction has been

proved that he is by habit a member of a

gang of dacoits, or of thieves or a dealer

in stolen property;

(iv) Any person convicted by a Court

or Tribunal acting outside India, of an

Offence which would have rendered him

liable to be classified as a Habitual

Criminal, if he had been, convicted in a

Court established in India.

Explanation: For the purpose of this

definition the word “Conviction” shall

include an order made under Section 117,

read with Section 110, of the Criminal

Procedure Code, 1973.

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(ab) “HIGH-RISK OFFENDER” means a

prisoner with high propensity towards

violence, escape, self-harm, disorderly

behaviour, and likely to create unrest in the

jail and threat to public order. Also includes

persons intermittently suffering from

suicidal tendencies and persons with

substance-related and addictive disorders

suffering from intermittent violent

behaviour.

(ac) “HISTORY TICKET” means the ticket

exhibiting such information as is required

in respect of each prisoner by the Prisons

Act or the Rules framed thereunder.

(ad) “IMPRISONMENT” as defined in the

Indian Penal Code, 1860.

(ae)

“INSPECTOR

GENERAL/INS-

PECTOR GENERAL OF PRISONS AND

CORRECTIONAL

SERVICES”

means

Inspector General of Prisons appointed

under section 5 of the Prison Act, 1894 (IX

of 1894) and who shall function as the Head

of the Department.

(af) “INSTITUTION” means place where

prisoners are lawfully confined and also

known as prison.

(ag) “JAIL” includes Central Jail, District

Jail, Sub-Jail, Special prison, Civil Jail and

such other Jail for the purpose of

implementing provisions of these rules.

(ah) “LABOURING DIET” means the scale

of diet as for a prisoner engaged on labour.

(ai) “LABOURING PRISONER” means a

prisoner engaged on labour;

(aj) “MAGISTRATE” means any person

exercising all or any of the powers of a

Magistrate under the Code of Criminal

Procedure, 1973.

(ak) “MEDICAL OFFICER/JUNIOR

SPECIALISTS” in relation to prisons, means

a gazetted officer of the government and

includes qualified medical practitioner

declared by general or special orders of the

government to be a medical officer/Junior

Specialist.

(al) “MULAKAT/INTERVIEW” means

meeting of prisoners with their relatives,

family and acquaintances.

(am) “MULTIPLE MURDERS” mean

Murder of more than one person either in

Single FIR or Multiple FIRs.

(an) “MILITARY PRISONER” means a

prisoner convicted by Court Martial.

(ao) “MEDICAL SUBORDINATE” means

a qualified medical assistant.

(ap) “NON HABITUAL PRISONER”

means a prisoner other than a habitual

offender.

(aq)

“NOTIFICATION”

means

a

notification published in the Official Gazette.

(ar) “OFFENCE” means any act or

omission made punishable by any Law for

the time being in force.

(as) “OFFICIAL GAZETTE” means the

Official Gazette of the State Government.

(at) “OPEN PRISON” means any place

within the prison complex so declared by

the Government for temporary or permanent

use for the detention of prisoners in which

the prisoners are trusted to serve their

sentences with minimal supervision and

perimeter security and are not locked up in

prison cells. Prisoners may be permitted to

take up employment outside the prison

complex while serving their sentence.

(au) “PAROLE SYSTEM” means the

system of releasing prisoners from prison

on parole by suspension of their sentence

in accordance with the rules.

(av) “PRESCRIBED” means as prescribed

by Rules made by the Government under

the Act.

(aw) “PRISON” means any place used

permanently or temporarily under the

general or special orders of the State

Government for the detention of prisoners,

under Section 417 of the Code of Criminal

Procedure, 1973 and includes all land and

buildings thereto, but does not include:

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(i) any place for the confinement of

prisoners who are exclusively in the

custody of police,

(ii) any place specially appointed by the

State Government under Section 541, of

the Code of Criminal Procedure, 1882 (10

of 1882),

(iii) any place which has been declared

by the Government by general or special

order to be a special prison.

(ax) “PRISONER/INMATE” means any

person confined in prison under the order

of a competent authority.

(ay) “PRISONERS WITH SPECIAL

NEEDS” means prisoners who have the

propensity to inflict self-harm, have suicidal

tendencies and/or are suffering from

addiction and/or substance abuse,

differently abled persons or transgender.

(az) “PROBATION OFFICER” means an

officer appointed as such by the State

Government to undertake probation work

under the Probation of Offenders Act of

1958, or any other Law in force.

(aaa) “PROHIBITED ARTICLE” means an

article which is prohibited and declared as

such under the Prisons Act of 1894 or Rules

made there under or any such other articles

which the Inspector General of Prisons or

the Jail Superintendent think appropriate

to be prohibited.

(aab) “RECEPTION CENTRE”shall mean

and include Reception Units/Kishore

Sadans/Yuva Sadans meant to keep Young

Offenders for their initial classification and

subsequent placement, during the

pendency of their trials when it is not

possible to release them on bail or

probation.

(aac) “REMAND PRISONER” means a

person who has been remanded by court

to prison custody, pending investigation by

the police.

(aad) “REMISSION SYSTEM” means the

system for regulating the award of marks

to, and the consequent shortening of

sentence, of prisoners in prison.

(aae) “RULES” means various Rules

framed under the Prisons Act, 1894,

Identification of prisoners Act, 1920,

prisoners Act, 1900, Transfer of Prisoners

Act, 1950 and the prisoners (Attendance in

Court) Act, 1955 and such other rules as

made applicable from time to time.

(aaf) “SECTION” means a Section of the

Act.

(aag) “SECURITY PRISONER” means any

prisoner against whom there is a threat from

any person.

(aah) “SEMI-OPEN PRISON” means any

place within the prison complex so declared

by the Government for temporary or

permanent use for the detention of prisoners

in which the prisoners are trusted to serve

their sentences with minimal supervision

and perimeter security and are not locked

up in prison cells and do the work within

the area demarcated by the Inspector

General inside the prison complex as

assigned to them from time to time while

serving their sentence.

(aai) “SENIOR MEDICAL OFFICER”

means a medical officer senior to other

medical officer posted in a prison and

maybe known as Chief Medical Officer in-

charge.

(aaj) “SENTENCE” means a sentence of

imprisonment as finally passed on appeal

or revision or otherwise, and includes an

aggregate of more sentences than one and

an order of committal to prison in default of

furnishing security to keep the peace or be

of good behavior and a sentence awarded

by any Military Court.

(aak) “SEWADAR” means the convict or

undertrial deployed for assisting prison

administration.

(aal) “STATE” means the State of Goa.

(aam) “SUBORDINATE OFFICER” means

every non-gazette officer serving in the

prison.

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(aan) “SUPERINTENDENT” means an

officer who is appointed by the competent

authority to be in charge of a prison under

the Prisons Act, 1894 or under any other Act,

with such designation as it may specify.

(aao) “UNDERTRIAL PRISONERS” means

a person who has been committed to

judicial custody pending investigation or

trial by a competent authority.

(aap) “WAGES” means the amount of

money earned by prisoner in a day in lieu

of the task or service assigned to him or her

in the jail by the Superintendent.

(aaq) “WICKET GATE” means the small

window of the main gate from where all staff

and inmates are taken in or let outside the

jail.

(aar) “YARD” means a piece of enclosed

ground attached to a ward in a prison,

where prisoners may take several activities

viz. recreational activities, exercises etc. at

certain times.

(aas) “YOUNG OFFENDER” means any

prisoner who has attained the age of 18

years and has not attained the age of 21

years.

(2)

The words and expressions used in

these Rules but not defined shall have the

same meaning as respectively assigned to

them in the Act.

CHAPTER II

Institutional Framework

Prison buildings and sanitary arrangements

3. Prison buildings to be in charge of Public

Works Department.— Prison buildings

including barracks & cells, quarters for the

staff, sanitation, toilets, potable water, bathing

places, kitchen, hospital, work sheds,

recreational facilities, electrical works shall be

in charge of the Public Works Department. For

this purpose, the Public Works Department

shall have a separate “Works Division” with

adequate staff within the prison premises, in

order to monitor each and every affair related

to prison building.

4.

Administrative

approval

for

construction.— The Superintendent of Prison

shall submit proposals for construction of

wards, cells, higher security enclosures/

prison and other places of detention

(including additions or alterations thereto) to

the Inspector General of Prisons for

administrative approval. Such proposals shall

be accompanied by preliminary/inspection

reports from the Works Division that functions

from prison premises, specifying the position

of the work/building proposed to be

constructed/renovated, description of the

building, approximate estimate for such work,

plans and other necessary details and

particulars. Inspector General of Prisons shall

then forward such proposals to the

Government for obtaining administrative

approval and financial sanction as estimated

by the Public Works Department.

5. The following criteria must be adopted

for the establishment of prisons.— (1) The

State Government Administration should

establish sufficient number of prisons, as far

as possible, and provide minimum needs

essential to maintain standards of living in

consonance with human dignity.

(2) Prisons’ administration will ensure that

the prisoners’ human rights are respected.

(3) Prisons’ administration will ensure

separation of the following categories of

prisoners (a) Women (b) Young offenders (c)

Undertrials (d) Detenues (e) High-risk

offenders (f) Transgender (g) Convicts (h) Civil

prisoners (i) prisoners with special needs.

(4) Prisons’ administration will endeavor to

prepare prisoners to lead a law abiding, self-

supporting,

reformed

and

socially

rehabilitated life.

(5) Diversified institutions shall be set up

according to its requirements.

(6) In order to make prisons efficiently

manageable units, norms regarding maximum

population for different types of prisons will

be laid down by the Government from time to

time.

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(7) Service conditions of prison personnel

will be such as to secure and retain the best

suited and qualified persons.

(8) Efforts will be made to enlist community

participation in effective administration of

prison programmes.

Institutional pattern

6. State Government will adequately provide

for the diversification of institutional resources

to cater to the differential requirements of

prisoners in terms of custody and correction.

The factors to be considered will include age,

sex, legal status of the prisoner, nature of

crime,

length

of

sentence,

security

requirements, state of health and correctional

needs. Such a course implies the setting up of

separate institutional facilities for different

categories of prisoners, such as:

(1) prisons/annexes/yards for undertrial

prisoners;

(2) maximum security prisons/annexes/

yards for high-risk prisoners and hardened

or habitual offenders;

(3) open prisons, semi-open prisons and

open colonies/camps;

(4) prisons/annexes/enclosures for

women prisoners;

(5) prisons/annexes/yards for young

offenders;

(6) prisons/annexes/yards for those

suffering from infectious diseases;

(7) prisons/annexes/yards for drug and

substance abuse offenders.

7. The State Government shall establish a

mechanism for the classification of prisoners

to be housed in various types of institutions

as enumerated above and shall lay down the

procedure to be followed. The Government

should also specify the authorized prisoners

as well as the number of prisoners to be

housed as suggested as prescribed. This may

also include facilities for education, vocational

training and skill development programmes

and cultural activities, sports activities, library

and recreation, both indoor and outdoor. It

may also give specifications for the staff to be

appointed in each type of institution. Apart

from the several classifications of prisons for

different categories of prisoners, there may be

three kinds of prisons namely Central prison,

District prisons, Temporary or special prisons

to deal with emergent situations. The

Government may from time to time, in its

discretion, declare any prison to be a Central

prison, District prisons, Special/ Temporary

prison for the purposes of these rules or

establish a Special/ Temporary prison at any

place:

Provided that no prison shall be deemed to

be a Special prison within the meaning of

these rules, unless it has been declared to be

so or established as provided.

8. Prison Architecture.— No drastic

structural changes need to be compulsorily

carried out in existing structure of prisons to

bring them in conformity with these rules if in

the opinion of Inspector General of Prisons, it

is not practically feasible. Future prison

architecture has to be based on the following:

(1) The location of a new institution

should be decided on the basis of (i) the

functions which the institution has to

perform, (ii) the training and treatment

emphasis, and (iii) programme content of

the institution.

(2) New institutions should not be

constructed near easily flooded and

inundated areas, frontiers and international

borders, sub-marginal land areas, sea-faces,

airports and congested urban localities.

(3) While selecting the site for new

institutions, factors like transport facilities,

water supply, electric lighting, connections

with high power electric transmission lines,

drainage and sewage, communication

facilities (such as posts, telephones and

internet) climatic conditions, facilities for the

purchase of institutional supplies, have to

be taken into consideration. Also,

institutions like courts, civil hospitals,

mental health centres, educational facilities

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for children of prison personnel, should as

far as possible be within easy reach.

(4) No building or temporary structure or

any installation or any electronic towers etc.,

other than the prison, should be

constructed within 150 mtrs. of the prison

wall of a central prisons, within 100 mtrs. of

the prison wall of a district prison and within

50 mtrs. of the prison wall of sub-prison.

(5) The architecture of institutions shall

be governed by two principles viz. (a)

adequate protection to society through the

establishment of security conditions; and (b)

adequate resources which would be

necessary for the successful implementation

of various correctional programmes.

Institutional design and architecture have

to be functional.

(6) The plan of an institution should be

based on a careful analysis of inmate

population,

age

group,

custodial,

requirement, diversified work, educational

programmes, etc.

(7) Closed prisons are classified into three

categories namely Central prisons, District

prisons and sub-prisons. Authorized

population for these prisons should not

normally exceed 1000, 500 and 200

prisoners, respectively.

(8) There should be enough open space

inside the perimeter wall to allow proper

ventilation and sunlight. The area enclosed

within the four walls of a prison should not

be less than 83.61 sq. meters per head of

total capacity. Where land is scarce the

minimum area should be 62.70 sq. meters

per prisoner.

(9) No building inside a prison complex

should be nearer than 50 meters to the

perimeter wall.

(10) The requirements of segregation of

inmate groups within an institution in

accordance with the prescribed principles

of classification should be provided for in

every building plan. The requirements of

administration and supervision should also

be taken into account while planning

buildings.

(11) Each region/division should have an

institution for women prisoners according

to local requirements. Each central, district

and sub-prison should have an enclosure

for women prisoners.

(12) The existing enclosures for women

in common prisons should be renovated to

ensure that women prisoners do not come

in view of male prisoners during their

passage to and from these enclosures.

These enclosures shall have a double lock

system-one lock outside and the other

inside, the keys of the latter always

remaining with a woman guard inside. The

institutions/enclosures for prisoners should

have all the requisite facilities with reference

to their special needs such as segregation,

protection, pregnancy, child-birth and

family care, health care, training and

rehabilitation, etc.

(13) Undertrials and detenues shall be

lodged in separate enclosures away from

convicted prisoners.

(14) All accommodation provided for use

of prisoners, particularly for sleeping,

should meet basic requirements of healthy

living. Accommodation shall be built in a

manner so as to ensure adequate cubic

contents of air, floor space, lighting,

ventilation and climatic protection. All

constructions in Prison Department shall

adhere to ISI standards.

(15) A special cell with adequate

technical staff shall be set up at the prison

Headquarter to plan, monitor and supervise

all constructions and repair works in the

department.

(16) Closed Circuit Television (CCTV)

cameras or similar devices shall be installed

in work sheds, kitchens, hospitals, main

gate, interview rooms, high security

enclosures and in any other place so

determined by Inspector General (prisons)

and in the premises of the barracks for

monitoring purposes. In other words, every

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place of prison premises be covered through

CCTV except where privacy is required. All

the CCTV footage shall be digitally stored

for a period of at least one month however

if the prisoner has reported any matter or

any case is pending regarding any incident

which may be got recorded in the CCTV

then the CCTV footage should be kept till

the disposal of the case or matter or as

required by orders of Court of law. All

inmates must be informed at the time they

are admitted in prison that all common

areas are/may be under CCTV Surveillance

for security reasons. The access to video

footage shall be secured and shall be

accessed only with the permission of the

officer not below the rank of the

Superintendent of Prison. The responsibility

of maintenance of CCTV cameras and

footage shall also be of the Superintendent

of the prison. The same shall not be

accessible to any person not authorized in

this regard. Signage Board of CCTV shall be

displayed at the locations where the CCTVs

have been installed.

9. Norms for prison buildings and National

Flag.— (1) The authorized standard size of the

National Flag for the Central Jail is 12’ x 8’ and

it is 6’ x 4’ for other prisons and the same shall

be flown daily, including Sundays and Jail

Holidays on the Central Prison building and

all other Jail buildings from sunrise to sunset.

Note: Details regarding correct display,

salute, display with flags of other nations and

of United Nations given in Flag Code of India

published in Government Gazette, Series I, No.

29 dated 20th October, 1966 shall strictly be

observed.

(2) No drastic structural change need to be

compulsorily carried out in existing structure

of prisons to bring them in conformity with

these rules if in the opinion of Inspector

General of Prisons, it is not practically feasible.

The following norms are to be followed in

construction of prison buildings:

Main gate and outer walls of prisons

10. The minimum dimension of the main

gate and second gate of all the closed prisons

should be 3 meters in width and 4 meters in

height. Dimension of main and rear gates

should be wide that in case of fire exigencies

a fire tender, a bore well rig to dig bore well a

lorry to transport raw material/logs for factory

and ration articles could pass through these

gates. The gate should be made up of a strong

steel frame having vertical round or square

steel bars of 25 mm. diameter or thickness.

Each gate should have a wicket-gate of at least

of 0.6 meter in width and 1.5 meters in height.

The main gate and the wicket- gates should

have strong locking arrangements from

inside. Both gates should have arrangements

for easy opening and closing of shutters. The

gates should be covered with iron sheet from

outside up to the height of 2.5 meters. The

wicket-gates should have peepholes covered

with lid at eye level. The main gate may be

painted with colors identical to that of

departmental flag if prescribed by the

Government.

11. Space between two gates shall not be

less than 16 meters in length and 6 meters in

width to facilitate gate operations land

movement of fire tenders/transport vehicles.

It should have the following facilities:

(1) A cabin

(2) Gatekeeper enclosures

(3) Search room

(4) Space for search and security

Equipments.

12. Entry to the prison shall only be through

a single point.

13. Construction of outer walls of the

prison.— (1) The top surface of the outer walls

of the prison shall have round molding. Thus,

projections of any sort or broken glass

shouldn’t even afford a hold, for a blanket or

cloth. At every junction of a partition wall with

the outer wall and at every angle in the outer

wall, a sufficient addition shall be made in the

height to prevent the possibility of any prisoner

scaling over the wall at these places. For the

purposes of enhanced security, concertina

permissible electrified wire should run on top

of the wall.

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(2) The Superintendent shall ensure that no

device such as, branches of trees, logs of

timber, articles of furniture under process and

any other article, which is likely to be used by

the prisoner for escape, is allowed to remain

scattered or unattended in any open

compound.

(3) The Superintendent shall ensure that

there is no structural defect in the enclosure

wall, gratings or in any other part of the

building which can be a source of support of

any prisoner who intends to escape.

14. Administrative blocks and other units.—

(1) There shall be a properly designed

administrative block within the prison

complex for efficient functioning of the

administration.

(2) A court room should be set up within

the prison complex.

(3)

The Reception Unit should have

necessary facilities for proper implementation

of admission-quarantine and orientation-

classification programmes. Physical facilities

shall be set up in accordance with the number

and type of inmates to be received, and the

programme to be followed for proper

segregation of various types of inmates. The

unit shall have dormitory and single room type

accommodations. Provision should also be

made for following facilities:

(a) a building where the inmates will be

initially received,

(b) office room,

(c) interview room,

(d) store room,

(e) Medical Officer’s examination room

and

(f) exercise and recreational areas, etc.

(4) The buildings and areas where the

admission programme has to be carried out

shall be located in close proximity of the

hospital.

15. Housing.— (1) All accommodation

provided for the use of prisoners, particularly

for sleeping, should meet basic requirements

of healthy living. Due regard be paid to

climatic conditions, cubic contents of air,

minimum floor space, lighting and ventilation.

(2) There shall be three types of living

accommodations as mentioned below,—

(a) Barracks with accommodation for not

more than 20 prisoners. However, in case

of big barracks which can accommodate

more than 20 prisoners then it may be

allowed to accommodate more than 20

prisoners subject to the condition that the

sleeping space for each prisoners should

normally be 6 ½ ft. X 2 ½ ft. The Inspector

General of Prisons shall explore the

possibility of decongesting the prisons by

introducing the innovative and ingenious

methods viz. bunk beds, multistory

buildings etc.

(b) Single room accommodation for

prisoners needing privacy for pursuing

studies etc. on the basis of continuing good

conduct by the order of Inspector General

of Prisons.

(c) Cells for segregation of prisoners for

the purpose of security and contagious

diseases.

(3) The minimum accommodation capacity of barracks, cells, and hospitals per prisoner

shall ordinarily be according to the following scale:

Sleeping Barracks

Cells

Hospitals

Sq. mtrs.

Cu. mtrs.

Sq. mtrs.

Sq. mtrs.

Cu. mtrs.

Sq. mtrs.

Sq. mtrs.

Cu. mtrs.

of ground

of air

of lateral

of ground

of air

of lateral

of ground

of air

areas

space

ventilation

areas

space

ventilation

areas

space

3.71

15.83

1.12

8.92

33.98

2.23

5.58

23.75

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(4) A plate indicating the authorized

accommodations shall be attached to the

housing unit. Ordinarily, the number of

prisoners confined in a housing unit shall not

exceed its authorized accommodation.

(5)

An

individual

secure

storage

compartment, sufficient in size to hold

personal belongings of the prisoners, shall be

provided to each prisoner.

16. Barracks and Cells.— (1) If a barrack is

flat-roofed, there should be ceiling ventilation

that is, opening at intervals close to the

junction of wall and ceiling 30 x 12.5 mtrs. If

the barrack is gable-roofed, there should be a

ridge ventilator. The minimum height of roofs

or ceilings shall not be less than 11 feet from

the floor.

(2) The floor of the barrack/cell shall be

made of impermeable material such as cement

concrete. During cold seasons, appropriate

flooring should be provided to ensure

habitable conditions in the barracks, if

necessary.

(3) All barracks shall, if possible, be

provided with verandas not less than 2 meters

in width.

(4) Each cell shall have a yard attached to it

where a prisoner can have the benefit of

sufficient air and light. Adequate air circulation

and proper ventilation shall be maintained in

the barrack/cell. Though ventilation of the

sleeping barracks is of the greatest

importance, prisoners shall not be permitted

to close the windows and ventilation openings

with shutters or curtains at their discretion.

In new barracks, the ventilating area per head

should be half a window. As standard grated

window is 7 feet x 3½ feet, half a window

shall mean 1 sq. meter. The ventilation shall,

however, be controlled according to the

season wherever necessary; otherwise the

barracks would be too cold and damp during

winter and rainy season.

(5) Where accommodation is overcrowded

and does not meet the prescribed standards,

secure corridors/verandas and work sheds

may be used for accommodating short term

prisoners and undertrials involved in minor

and petty offences during night. If at any prison

over-crowding is likely to continue, the excess

number of prisoners shall be transferred to

other institutions or camps as the case may

be, with prior approval of the Inspector General

of Prisons.

(6) The structural arrangements of fittings

and fixtures and locking devices of barracks

should be secure enough to prevent escapes.

The existing wooden frames of the doors,

windows and ventilators shall be replaced by

iron/steel frames. The iron bars used in doors,

windows and ventilators shall be of 25 mm.

diameter and the clear distance between two

bars shall be 7.5 cm.

(7) A barrack shall have only one door of

2.2 x 1 meter and shall have a single shutter.

The door of a barrack shall have clear opening

of 1 meter. The iron frame shall be made of

angle-iron of minimum of 10 mm. thickness.

(8) The barrack windows and doors must

be provided with fly/mosquito proof wire

mesh. The doors shall also be provided with

polyethylene sheets or chick blinds, as may

be necessary.

(9) All barracks or wards should have two

rows of berth only. The measurement of each

berth shall normally be 2 x .75 meters with a

height of 0.45 meters.

(10) Sufficient artificial light shall be

provided to enable the prisoners to work and

read without difficulty in their barracks after

dusk.

(11) Each ward shall be provided with a

first-aid kit which shall be in the custody of

Guard in Guard room. The first-aid kits

supplied to each Ward should not have any

sharp-edged items, long gauze rolls/ tapes or

other such items. Each ward must have one

stretcher and wheel chair.

(12) A looking mirror made of PVC may be

fixed outside each barrack for use of prisoners.

(13) Adequate fire safety systems shall be

installed in the barracks/cells.

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(14) The barracks shall be free from

tobacco, smoke and excessive noise.

(15) Each cell/barrack shall be provided

with a flush toilet.

17. Toilets.— (1) Each barrack used for

sleeping shall have sufficient number of

attached Western Commodes (WCs), urinals

and wash places. The ratio of such WCs shall

be one unit per 10 prisoners. The ratio of the

WCs which can be used during day time shall

be one unit per six prisoners.

(2) Toilets shall be of the sanitary type with

arrangements for flushing; the standard size

shall be 5’x 5’ (length and breadth). Toilets

should be placed on an impermeable base

which should be higher than the surrounding

ground and should be so built that the sun’s

rays can easily enter the toilets and rain is kept

out. The partitions separating the toilets shall

be high enough to provide a reasonable

degree of privacy. Toilets shall be so designed

that all excreta and wash materials should get

into the receptacles without fouling the sites.

Every seat shall be provided with foot rests

with an impermeable surface which should

be in the right position and not too far apart.

The prisoners should be provided the requisite

equipment and materials for maintaining the

hygiene and cleanliness as provided in the

Prohibition of Employment as Manual

Scavengers and their Rehabilitation Act, 2013.

The prisoners who are involved in the work of

sanitation and sweeping shall be provided

wages as paid to the semi-skilled/skilled

prisoners.

(3) In each barrack, where two toilets are

provided, one should be of western type.

In the hospital, 50 % of toilets should be

western type. All the prisoners’ toilets to be

refitted, as much as possible, with commode

that facilitates both Indian and Western

toilets.

18. Bathing places.— (1) Every

prison

shall provide covered cubicles for bathing, at

the rate of one for every 10 prisoners, with

proper arrangements to ensure privacy. The

standard size of each bathroom shall be 5’x5’

(length and breadth). Every prisoner shall be

required to have bath as frequently as

necessary for general hygiene according to

climatic conditions.

(2) Taking into consideration that the daily

requirement of water of an individual is about

135 liters, there shall be an arrangement for

the adequate running supply of water in every

prison. If feasible, new prisons shall have

arrangements for rainwater harvesting and

recycling of water, keeping in view its cost

effectiveness.

(3) Each prison shall have an independent

standby arrangement for water supply.

(4) All prison buildings should have rain

water harvesting system and sewerage

treatment plant.

19. Kitchen.— (1) The general kitchen

shall ordinarily be located at a central place

inside the prison so that the distribution of food

among the prisoners may be finished quickly.

The kitchen should not be built close to the

sleeping barracks. It should be well ventilated

and lighted. It must always be kept clean and

tidy. The oven should be of the type in which

the heat does not escape outside and the

smoke is let out by a suitable chimney

regardless of the type of fuel used. The kitchen

shall be protected by a fly proof wire mesh all

around. Sufficient number of exhaust fans shall

be installed and artificial ventilation may be

provided if necessary. The kitchen must be

provided with fly-proof automatic closing

doors. It shall have floors made of an

impermeable material. Each kitchen shed

shall be provided with adequate supply of

pure water which shall be used for both

cooking and washing. The water shall be

collected from taps inside the kitchen. It is

desirable that no single kitchen caters to more

than 500 prisoners. Cooking and serving

utensils shall be made of stainless steel.

(2) The minimum space requirement in the

kitchen shall be 150 sq. meters per 100

prisoners. It shall facilitate sufficient space for

storage of provision articles, vegetables,

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dressing and cutting food, containers and

cooking utensils, etc.

(3) There should be a provision for covered

dinning space in prisons so that prisoners may

take their meals under a roof and on a platform.

(4) There shall be two shifts of workers in

the kitchen. Management of kitchen or

cooking of food on caste or religious basis shall

be prohibited in prisons.

(5) The kitchen complex shall have a

barrack to house the inmates employed for

cooking, etc.

(6) The walls of the kitchen shall be covered

with tiles up to a height of 2 meters for easy

cleaning.

(7) The prisoners working in the kitchen

shall be provided with suitable clothing, such

as apron, caps, gloves, etc. and also with 250

ml. each of liquid soap and detergent on a

fortnightly basis for cleaning and washing

utensils.

(8) Prison kitchen should be modernized by

introducing Liquefied Petroleum Gas/Piped

Natural Gas. Hot plates and steam, cooking,

kneading machines, chapatti making

machines, hot food serving machines, mixers

and grinders etc. shall also be introduced.

(9) Adequate fire safety systems shall be

installed in the kitchen.

20. Hospital.— (1) In every prison there shall

be separate hospitals with the necessary

number of beds for indoor treatment with

separate ward for men and women. All central

and district prisons shall provide hospital

accommodation for 5% of the authorized

inmate population. The location of the hospital

shall be as far away from the barracks as

possible. Every hospital ward shall be so

constructed as to allow sufficient light and air.

The floors and walls shall be made of

impermeable material. The hospitals shall be

provided with polyethylene sheets, fly proof

wire mesh and fly proof automatic closing

doors. Attached toilets should be provided in

the wards so that the sick prisoners do not

have to walk far to use them. There shall be

arrangements for continuous supply of

potable water in the hospitals.

(2) The prison hospital shall be situated

near the main gate of the prison, the

accommodation provided shall include:

(a) Ward for patients,

(b) Toilet and bathing facilities at the rate

of one for every five patients,

(c) Store room for hospital furniture and

equipments,

(d) Dressing-cum-injection room,

(e) Room for minor surgery,

(f) Room for X-RAY laboratory,

(g) Room for the Medical Officer,

(h) Isolation rooms for accommodating

patients with infectious and contagious

disease (such as T.B, Leprosy and

H.I.V.+AIDS),

(i) Isolation rooms for accommodating

mentally ill patients,

(j) Room for Physiotherapy,

(k) Sample collection center,

(l) Dental room.

(3) Adequate fire safety systems shall be

installed in prison hospitals.

21. Worksheds.— (1) Areas where prisoners

work shall have a minimum space of 500 cubic

feet per prisoner in structures that shall be

constructed as workshops or factory

buildings; for efficient ventilation the window

area shall not be less than 20% of the floor

area subject to such variations as are

found necessary in relation to particular

industries or locations to be organized. As far

as possible, work sheds should be located in

a single enclosure for gate control and

security.

(2)

Adequate precautionary measures

shall be taken to guard against health and

safety hazards at the worksheds, including

provision of first aid kit in the worksheds which

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shall remain in the custody of an authorized

prisoner.

(3) Adequate fire safety systems should be

installed in the worksheds.

22. Recreational Facilities.— Proper

recreational facilities like, grounds for outdoor

games, auditorium for cultural activities and

library should be provided to the extent

possible. Moreover, indoor games, yoga, music

classes,

computer

training,

sports

competition, annual sports, prison Olympics

including activities like athletics, football,

badminton and cricket should be arranged to

the extent possible. Indigenous sports to be

encouraged.

CHAPTER III

Headquarters Organization

23. Prisons and Correctional Services shall

be under the control of the Home Department,

being the department responsible for the

services in this field. There shall be a separate

division within the Home Department for

dealing with all matters connected with

prisons and correctional services.

24. State Government shall appoint the

Inspector General of Prisons and Correctional

Services under Section 5 of the Act who will

exercise general control and superintendence

over all prisons situated in the State. The

Inspector General of Prisons shall ensure the

implementation of the provisions of the Prisons

Act through other officers as appointed by the

Government for assisting him at the

headquarters, regional organisation, at the

prisons and at other institutions under his

control. The Inspector General of Prisons shall

have such administrative authority as is laid

down in these rules and as may be determined

by the Government from time to time.

25. There shall be two main wings at the

Headquarters level.— (1) Executive Wing; and

(2) Correctional Wing.

26. The Executive Wing shall be headed by

an officer not below the rank of Inspector

General or equivalent rank and such officer

may be assisted by officers of different ranks

from the prison Department.

27. The Correctional Wing shall be headed

by the Additional Inspector General of Prisons

& Correctional Services, assisted by Deputy

Director/Assistant

Directors,

Chief

Psychologist and Chief Welfare Officer. The

Additional Inspector General (prisons &

Correctional Services) and other officers in the

Correction Wing may be appointed from

amongst academicians either on deputation/

transfer/transfer on deputation from academic

institutions of repute.

28. Wherever in any of the provisions in

these rules including this Chapter & Chapter

IV require creation of new Posts or Cadre

Restructuring and would require Concurrence

of/Consultation with Administrative Reforms

Department/Services Department/Finance

Department/ Planning Department for the said

purpose then the said provision shall be

implemented only after such concurrence of/

consultation with the concerned department.

29. Components of the Headquarter Staff.—

The organisational set-up of the Headquarters

of the Department of prisons and Correctional

Services shall be as follows,—

(1) Inspector General of Prisons &

Correctional Services.

(2) Additional Inspector General of Prisons

& Correctional Services.

(3) Deputy Inspectors General of Prisons

(Headquarters,

Ranges,

Vigilance,

Correctional Services).

(4) Deputy Inspector General of Prisons for

Women (a woman officer).

(5) Superintendent (HQ/Administration/

Education/Vocational Studies/Correctional

Services).

(6) Assistant Director (Industries) (on

deputation).

(7) Welfare Officer (HQ).

(8) Superintending Engineer (prisons

Building) (on deputation).

(9) Chief Probation Superintendent.

(10) Chief Psychologist.

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(11) Law Officer (on deputation).

(12) Statistical officer for ongoing collection,

interpretation and presentation of factual

information and data with computer back-up

(on deputation).

(13) Accounts Officer (Budget and Audit

cell) (on deputation).

(14) Intelligence-cum-Vigilance Officer

(deputation from police).

(15) Deputy Superintendent (HQ).

(16) Assistant Superintendent (HQ).

(17) System Analyst/Programmer/Assistant

Programmer.

(18) Head Clerks.

(19) Upper Division Clerks.

(20) Stenographers.

(21) Data Entry Operator/Computer

operators/Lower Divisional Clerk.

(22) Attendants/Multi Tasking Staff (MTS).

(23) Other supporting staff.

30. State Government may fix the

organizational set-up of Headquarters office

in accordance with its area, number of inmates

and number of institutions.

Authority and Powers of the Inspector

General of Prisons & Correctional Services

31. The general functions of the Inspector

General of Prisons and Correctional Services

shall be,—

(1)

To implement prison policies as laid

down by the State Government;

(2) To plan, organize, direct, coordinate and

control the various prison and correctional

services;

(3) To define the functions and fix lines of

authority and channels of command of the

prison personnel;

(4) To inspect institutions with special

reference to care, welfare, training and

treatment of inmates, staff training, discipline

and welfare, etc.

(5)

To ensure that all accounts and

registers are maintained in accordance with

the rules as in force;

(6) In case of new posts created by the

Government which are not covered in the

rules, the Inspector General shall get the

duties and functions for such posts fixed, until

the same are filled up;

(7) To co-ordinate with various Government

agencies/para military forces in the interest

of smooth functioning of the jails;

(8) To supervise the functioning of the sub-

ordinate officers so that they discharge their

duties in accordance with the rules;

(9) To ensure that directions of Hon’ble

Supreme Court, High Court, National Human

Rights Commission etc. concerning the

prisons are being implemented by the

concerned officer in its letter and spirit;

(10) To ensure that there is adequate

housing facilities for the staff;

(11) To ensure that directions are issued

from time to time for bringing uniformity in the

functioning of various jails.

(12) To ensure that the provisions of the Goa

prisons Rules and other legislations are

implemented in its true spirit.

32. As the Head of the Department, the

Inspector General shall have all necessary

financial, administrative and disciplinary

powers.

33. The Inspector General shall prepare the

budget for the various services under his

control. Subject to the rules and orders of the

Government and the requirements under the

appropriate statutes of the Accountant-

General, the expenditure of the Department

of Prisons and Correctional Services shall be

controlled by the Inspector General. Subject

to provisions of the rules, an adequate grant

shall be placed at the disposal of Inspector

General to meet expenditure of special nature.

The Inspector General shall manage the

personnel in the department and exercise

disciplinary powers, including powers of

redeployment of staff.

34. The Inspector General may allow

interviews with the prisoners or may organize

public functions for the welfare of prisoners

on anyway including public holidays.

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Inspection of prisons by the Inspector

General of Prisons

35. Inspection of prisons by the Inspector

General.— (1) The Inspector General shall

inspect Central prison once a year, and every

other prison at least once every three years.

In addition to these regular inspections, he

may also inspect any prison if he considers

that there is any special reason for doing so.

He may also visit any prison without notice

for inspection.

(2) The Inspector General shall also

occasionally inspect jails to enable him to be

in touch with the general trend of admi-

nistration therein.

(3) During regular inspection, the Inspector

General shall, inter-alia,—

(a) inspect all yards, wards, cells, work-

sheds, store-rooms, kitchens and latrines,

note their state of repair, their sanitary

condition, the general security of the prison

and consider whether the structural

arrangements are in compliance with the

requirements of the Act with respect to the

separation of the different classes of

prisoners;

(b) examine the garden, ascertain the

condition of water-supply and conservancy

arrangements, see that sick prisoners are

carefully attended to and ascertain that the

food is of proper quality and quantity;

(c) personally visit every prisoner, make

a note of any circumstances of consequence

connected with his physical condition,

adaptation of labour to his physique and

class, condition and sufficiency of clothing;

ascertain whether the provisions of the

rules for granting remission, furlough or

parole are carried into effect, afford to a

prisoner who so desires a reasonable

opportunity of making any application or

complaint and investigate and pass orders

on matters relating to prison discipline;

(d) inspect the guarding establishment

and satisfy himself as to its proficiency in

drill and musketry, inspect its arms and

ammunition and test the ability of every

prison executive officer of the upper

subordinate establishment to drill the

guards, closely scrutinize the arrangements

for carrying out day and night watch and

ward, and for the prevention and

suppression of riots, and satisfy himself

that the stationing of Jail Guards is

according to rules made in that behalf and

are effective;

(e) compare with the rates obtained in the

local markets, the rate paid for contingent

purposes and satisfy himself that economy

is practised in their use as well as in the

use of all articles supplied by contract;

(f) satisfy himself that all accounts and

registers are maintained according to the

rules for the time being in force, that proper

arrangements are made for the safe custody

of all records, and that the requirements of

the Act and these rules are complied with;

(g) see that accommodation is ample and

that no over-crowding exists;

(h) satisfy himself as to the general health

of the prisoners;

(i) examine the cases of adolescent

prisoners to see if any of them may be

transferred to a borstal school, or

reformatory institution.

(4) The Inspector General shall make a

memorandum of his inspection, discuss the

points raised therein as far as possible with

the Superintendent, and shall hand it over to

the Superintendent for compliance, and shall,

on his next inspection visit, verify whether and

how far the instructions given in the

memorandum are complied with.

(5) The Inspector General shall forward to

the Government the copy of the inspection note

made by him during the inspection as

provided under the rules dealing with matters,

which in the opinion of the Inspector General,

be brought to the notice of the Government,

without delay.

36. The Inspector General shall, soon after

the close of each calendar year submit a report

on the administration of prisons together

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with such statistical and other statements,

returns and information, and in such form as

the Government may, from time to time,

require.

Powers and Duties of Additional Inspector

General of Prisons

37. The Additional Inspector General shall

be the principal staff officer of the Office of the

Inspector General and shall officiate and

perform all duties of Inspector General in his

absence on leave or on duty outside Goa, or

otherwise as the case may be.

38. Subject to Provisions of the Act, the

Additional Inspector General shall have the

following duties namely.— (1) To inspect

financial working of the prison, audit report

and money transaction of all kinds;

(2) To carefully examine and review all the

cases of furlough and parole granted to the

prisoners;

(3) To inspect each prison once in a year

including the prison hospital and submit a

report to the Inspector General of Prisons;

(4) To supervise legal matters pertaining to

Supreme Court, High Court, Sessions courts

and other legal matters;

(5) To deal with all National Human Rights

Commission matters, Parliament and

Legislative Assembly questions, compilation

of statistics and timely submission of various

periodical reports to Government;

(6) To prepare draft for framing-up-policies,

proposals;

(7) To deal with matters relating to press

and media;

(8) To deal with vigilance and disciplinary

cases of prison employees except Multi-

Tasking Staff (MTS);

(9) To maintain armoury and allotment of

arms;

(10) To computerize prisons;

(11) To take steps for modernization of

prisons;

(12) To deal with appointment of medical

and para-medical staff;

(13) To supervise PWD works, land

acquisition and construction of new prisons.

39. The Additional Inspector General shall

assist the Inspector General and exercise all

such powers and perform all such duties as

may be delegated to him by the Inspector

General from time to time with prior approval

of the Government, wherever necessary.

Powers and duties of Deputy Inspector

General (HQ)

40. The Deputy Inspector General shall be

the staff officer of the Inspector General and

shall perform such duties as delegated to him

by the Inspector General from time to time.

41. The other duties of Deputy Inspector

General shall be as under namely.— (1) to

supervise

the

functioning

of

the

Superintendents

and

other

officers

subordinate to him;

(2) to monitor the progress of the action on

the inspections conducted by the Inspector

General of Prisons;

(3) to ensure compliance of all the tasks

assigned to the subordinate officers;

(4) to inspect the prisons atleast once in a

year or as frequent as directed by Inspector

General of Prisons;

(5) to ensure proper training of the prison

personnel;

(6) to note action taken on the inspection

reports of the Inspector General and to inquire

into the reasons of non-compliance, if any, and

shall include his findings, in his inspection

report. In the event of non-compliance without

sufficient reasons, he shall prepare charge

sheet against the officer concerned and shall

proceed or cause disciplinary proceedings

against the concerned officer;

(7) to submit half-yearly report (April to

September and October to March) to the

Inspector General indicating the activities

carried out of the prisons Welfare Fund, initial

balance in the said fund, the details of

disbursement from the fund and final balance

in the fund;

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(8) to supervise deployment of staff at

prisons Headquarters and in various prisons;

(9) procurement of dietary and non-dietary

items, furniture, office equipment and other

store items;

(10) maintenance of vehicles of prisons;

(11) to ensure proper hygiene and

sanitation in the prisons;

(12) supervision of prison Hospital, Medical

Inspection Room and other medical facilities

including liaison with outside hospital;

(13) collection of intelligence in all the

prisons regarding discipline of the staff and

welfare of prisoners;

(14) security and maintenance of prisons

Headquarter and welfare of prisoners;

(15) vigilance and disciplinary cases of

Multi-Tasking Staff (MTS);

(16) deployment and supervision of Non-

Government Organizations:

(17) enquiries relating to the petitions sent

by prisoners;

(18) to act as the Chairman of the Purchase

Committee of prisons;

(19) to supervise general administration,

care taking and maintenance of prisons

Headquarter, allotment of staff quarters to the

employees; and

(20) all establishment matters of the prison

staff.

Correctional Wing

42. The Additional Inspector General

(Correctional Service) shall be responsible

for probation services, welfare services,

educational services, vocational training/skill

development, premature release, recommen-

dation of parole, leave, rehabilitation services,

etc. in all prisons in the State. All officers in

the Correctional Wing shall assist the Head of

the Prison Administration in all matters

connected with Prison Administration and

Correctional Services. Their powers and

duties shall be fixed by the State Government

from time to time.

43. The Additional Inspector General

(Correctional Services) shall not be from the

uniformed prison cadre. He shall be assisted

by the Assistant Director and Administrative

Officer at the Headquarters and the Range/

Regional levels. Their powers and duties shall

be fixed by the State Governments from time

to time.

44. All correctional institutions and

programmes for adult and young offenders in

the State shall be placed under the charge of

the Additional Inspector General (CS). The

Additional Inspector (CS) shall be vested with

sufficient powers of direction, control,

inspection, supervision and guidance through

substantial delegation of financial and

administrative and disciplinary powers.

Range/Regional Headquarters Organisation

45. State of Goa may be divided into

convenient ranges/regions. The Range/

Regional Deputy Inspector General of Prisons

shall be vested with sufficient powers of

direction, control, inspection, supervision, and

guidance through substantial delegation of

financial and administrative and disciplinary

powers, including the following powers,—

(1) to conduct inspections and make visits

of all institutions under his control.

(2) to transfer convicted prisoners from one

prison to another, within his jurisdiction.

(3) power to accord permission to religious

and moral tutors with prior permission from

the Inspector General of Prisons.

(4) power to permit research scholars and

Law and Post Graduate students to visit

prisons for academic and research purposes

at the recommendation of the Head of the

Department of the Academic Institute.

(5) the Deputy Inspector General may

exercise all financial powers conferred on him

by the relevant provisions of Financial Code.

46. The Range/Regional Deputy Inspector

General of Prisons shall be assisted by the staff

and officers in requisite number viz. Warder,

Head Warder, Assistant Superintendent,

Deputy Superintendent, Superintendent, etc.

Employment agencies for convicts

47. Prison Department should establish

training and placement cell for convicts of the

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prison under the Deputy Inspector General

(Correctional Services). Such cells shall

provide career counseling to the prisoners six

months prior to their release by identifying

their skill set/talent.

Training of staff

48. Training Institutes should impart

training to the prison Officers to acquire

necessary knowledge and techniques. The

senior and middle level officers shall be

imparted basic/ in-service and refresher

training in the regional institutes established

at four regions of the country.

49. The Government if deems fit, may

establish a State Academy of Correctional

Administration. The Government, if it is

expedient to do so, shall take adequate steps

to establish such training institute.

CHAPTER IV

Institutional Personnel

50. Each institution should have personnel

in accordance with the requirements of

security, discipline and programme emphasis.

The personnel strength should be determined

according to the duty posts, taking hours of

duty per day as the basis for each category of

staff. The institutional set-up shall be fixed in

accordance with the size of the institution, the

inmate population, workload and distribution

of functions.

51. The strength of custodial/guarding staff

shall be determined keeping in view the

requirements

of

security,

discipline,

programme emphasis, duty posts, workload

and distribution of functions. In principle there

has to be one guarding staff for every six

prisoners.

52. Institutional Personnel should comprise

of: (1) Executive,—

(a) Superintendent, (b) Additional

Superintendent, (c) Deputy Superintendent

and (d) Assistant Superintendent;

(2) Guarding Staff,—

(a) Chief Head Warder/Chief Head

Matron, (b) Head Warder/Head Matron and

(c) Warder/Matron;

(3) Medical personnel,—

(a) Chief Medical Officer, (b) Medical

Officer In-charge, (c) Medical Officers, (d)

Psychiatrist, (e) Nursing staff and (f)

Pharmacist;

(4) Welfare Units,—

(a) Additional Inspector General of

Prisons, (b) Welfare Officer, (c) Law Officer,

(d) Counsellor, (e) Probation Officer and (f)

Psychologist;

(5) Educational Personnel,—

(a) Educational Officer of the rank of

Assistant/Deputy Director (Education) (on

deputation), (b) Teachers and (c) Physical

Training Instructor;

(6) Technical Personnel,—

(a) Instructors, (b) Foremen, (c)

Electricians, (d) Plumbers, (e) Mason, (f)

Drivers and (g) Motor Mechanic;

(7) Agricultural Personnel,—

(a) Supervisors and (b) Agricultural

Assistants; and

(8) Ministerial Staff,—

(a) Administrative Officer, (b) Office

Superintendent, (c) Deputy Controller of

Accounts, (d) Accountant, (e) Store Keepers,

(f) Cashier, (g) Office Assistants/UDCs, (h)

Stenographers and (i) Data Entry Operator/

/Computer Operator/Lower Divisional

Clerks.

Duties and Functions of Institutional

Personnel

53. The statutory duties and responsibilities

of Institutional Personnel shall be as per the

provisions of the laws and rules governing

prisons. The number of personnel shall be

determined on the basis of requirements of

security, discipline and programme emphasis.

The institutional setup shall be fixed in

accordance with the size of the institution, the

inmate population, category of inmates,

workload and distribution of functions.

54. Custody, security, discipline and

preventive and control action during an

emergency, are the fundamental duties and

responsibilities of every staff member.

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55. The duties, responsibilities and

functions shall be assigned in writing to every

staff member on his initial appointment. Care

shall be taken to ensure that the rules,

regulations, and instructions to be followed by

Institutional Personnel are interpreted from

time to time.

56. A well-planned and properly regulated

time-table of work hours should be prepared

for each category of Institutional Personnel,

and no staff member should be required to

work for more than eight hours a day. It should

also be ensured that every incumbent gets 24

hours off-duty once a week:

Provided that if any of the staff (non-gazetted

only) is required or called for work on the

weekly off more than 15 times in a year but

less than 30 times then he/she should be paid

the salary equivalent to 15 days and in case

the staff (non-gazetted only) is called or

required for more than 30 times in a year then

he/she should be paid the salary equivalent

to 30 days. The Staff may be given option of

availing compensatory-off with the approval

of the competent authority in lieu of work done

by him/her on weekly off.

The general duties, functions and

responsibilities of the Institutional Personnel

57. (I) Executive.— To ascertain that the

human rights that the prisoners are entitled

to, are not impinged upon and restricted

beyond the limit inherent in the process of

incarceration itself and to ensure that prison

programmes are geared towards the overall

objective of imprisonment in terms of reform

and rehabilitation of prisoners.

Superintendent

58. The Superintendent shall, subject to any

order of the State Government/ Inspector

General of Prisons and the Additional

Inspector General of Prisons, be in charge of

the executive management of the prison in all

matters relating to economy, discipline, labour,

expenditure, punishment and control in

general,

among

other

things.

The

Superintendent thus is responsible for

developing an atmosphere that is conducive

and correctional in nature and providing

leadership in every aspect of prison

management. He shall take care of the duties,

suggestions, planning, organising, directing,

guiding, coordinating, supervising and

controlling all prison activities.

59. The Superintendent shall be the Head

of the prison and shall be assisted by officers

subordinate to him, including Additional

Superintendents, Deputy Superintendents,

Assistant Superintendents, Chief Head

Warders, Head Warders, Warders and other

technical and supportive staff. The

Superintendent may supervise a Central

prison, District prisons, Sub-prisons, Open Air

prisons and other institutions within his

territorial jurisdiction/district.

Duties of the Superintendent

60. The Superintendent shall perform the

following duties, namely.— (1) to provide for

the accommodation, support, care and

custody of, and control over all prisoners at

any time confined in the prison;

(2) to maintain order and discipline amongst

the prisoners, and the subordinate officers;

(3) to control all expenditure relating to the

prison;

(4) to manage prisoners’ welfare fund in

accordance with the rules;

(5) to conduct an inquiry into prison-

offences and breaches of discipline, and to

punish all those who are found guilty of having

committed any such prison offence or breach

of discipline:

(6) to generally take all such measures as

may be necessary or expedient for the proper

management and protection of all the

prisoners at any time confined therein and for

the purpose of giving effect to and enforcing

the provisions of the act, rules, regulations,

order and directions made or issued there

under;

(7) to ensure that all equipments including

electronic gadgets like CCTV, computers and

communication systems are operational and

being properly utilized;

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(8) to provide suitable facilities for the

recreation, education, sports, meditation, and

other allied activities for the inmates and staff;

(9) to draw up a plan for the classification of

prisoners, training, treatment programmes

and correctional activities in his prison and

implement policies pertaining to correctional

administration;

(10) to visit the prison at least once in the

forenoon and once in the afternoon of every

working day, and on Sundays and holidays

also, whenever special circumstances render

it necessary that he should do so and if by any

reason the Superintendent is prevented from

or is unable to visit the prison on any day on

which he is by this rule required so to do, he

shall record the fact and the cause of his

absence in his journal;

(11) to see/interact with prisoners in order

to ensure that their grievances are redressed,

related to safety and security and safe custody

of all prisoners;

(12) to check the food prepared for

prisoners in the main kitchen twice a week

and in the hospital kitchen at least three times

in a week;

(13) to ensure that receptacles for garbage

are daily lifted and there shall be no

accumulation of garbage and the disinfectants

shall be regularly used for maintaining the

hygiene;

(14) to inspect the prisoners’ canteen at

least once a week and check the working of

the same;

(15) to visit the prison during night at least

once a week and shall satisfy himself that the

prison is properly secured and guarded and

that all rules and orders in any way relating

to or connected with the disposition of

prisoners, warders and officers of the prison

and the duties to be performed by warders

and officers at night are duly observed and

carried out, as also, during night inspection,

get the incoming and outgoing warder guard

searched and checked in the main gate in his

presence;

(16) to frequently visit and inspect every

barrack, yard, cell, workshop, and toilet, as

well as the armory and every other part of the

prison and its precincts and all other premises

belonging or attached thereto, or connected

therewith, and shall satisfy himself that all

buildings, structures, enclosing walls and the

like, are secured and are maintained in the

best possible state of repairs, and that every

part of the said prison precincts and premises

is kept clean and in an efficient sanitary

condition;

(17) to visit the prison hospital/dispensary

frequently and cause to be carried into effect,

all written advisory given by the Medical

Officer in regard to the proper segregation of

prisoners suffering, or believed or suspected

to be or likely to suffer, from any communicable

disease. He shall, whenever necessary, and

without delay, take all reasonable measures

for cleansing and disinfecting every place at

anytime occupied by such prisoner and for

washing, disinfecting, by fumigation or

otherwise, or destroying, as may be most

expedient, wearing apparel, bedding or

other articles which are infected or foul or

may be believed or suspected to be infected

or foul;

(18) to convey all directions of the court

about the health of a prisoner to the Medical

Officer in charge;

(19) to take surprise rounds at odd intervals

to different parts of the prison;

(20) to encourage and motivate parti-

cipation of Non-Governmental Organizations

on a voluntary basis for the reformation of the

prisoners;

(21) to motivate and organize Panchayat

system for the inmates whereby their

representatives are required to participate in

activities pertaining to management of

medical assistance, education, cooking,

cleanliness, discipline and other desirable

areas of participation, to encourage the

participation of prisoners in these activities

without

assigning

any

independent

supervisory control over the inmates;

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(22) to ensure that the cases of seriously

sick prisoners are taken up with the

concerned trial court so that they may be

released by the Court;

(23) to ensure that Human Rights of the

prisoners are fully protected;

(24) to keep the secret and confidential

documents in custody;

(25) to supervise over office administration;

(26) to inspect and supervise the work,

employment and production programmes;

(27) to deal with the personnel matters,

staff welfare and staff discipline, allocation of

duties to personnel under his control, safety

of the institutional personnel, protection of

human dignity, rights and providing decent

work conditions, acquainting institutional

personnel with current policies of correctional

administration and the role they have to play

in a welfare state; organizing personnel

training programmes at the institutional level;

(28) to submit reports to the Inspector

General of Prisons and liaison with other

government agencies for the purpose;

(29) to develop a prison atmosphere

conducive to the correctional role and

providing leadership in every aspect of prison

management;

(30) to get Prisoner Welfare Fund, Canteen

fund, Staff Welfare Fund, prisoners’ Property

Account and all other funds audited once in a

year;

(31) to inspect every article of store at least

once in six months and record his remarks in

the stock register as to whether the balance

checked on a certain date was correct or

incorrect and what discrepancies, if any, were

noted and a note of this check should also be

made in his journal, and the discrepancies if

any, should be reported to the Additional

Inspector General of Prisons at once.

Note 1: The checking of articles should be so

arranged that the Superintendent checks one-half

in one quarter which the Deputy Superintendent

should check in the second quarter and vice-versa.

In this way every article should be checked once in

three months either by Superintendent or the Deputy

Superintendent. The certificate of the check shall

be submitted to the Inspector General through the

Additional Inspector General soon after the 1st

January, and the 1st July, each year. The

Superintendent on taking overcharge need not check

the stores, but he should examine the books to see

what articles have not been checked by his

predecessor in the half year and should check these

during the remaining period of the half year.

Note 2: In case shortages are found as a result of a

check made in any of the stores or as a result of an

audit report by the Directorate of Accounts Goa, the

Superintendent shall take immediate action to fix

responsibility for the shortage and submit his report

with recommendations to the Inspector General for

orders.

(32) to hold a weekly parade of prisoners in

the prison for purposes of muster and

inspection, ordinarily be held on every

Monday, during which, the Medical Officer in

charge shall also be present at the time of such

parade. At each parade the Superintendent

shall satisfy himself that,—

(a) every prisoner is properly classified

as per rules;

(b) every prisoner is provided with proper

clothing, bedding and utensils as per rules;

(c) every prisoner is clean both in person

and clothing;

(d) proper hygiene and cleanliness are

maintained in the ward;

(e) there are no loose electrical

connections in the ward or other fittings

which could be used for illegitimate

purposes;

(f) prohibited articles are not possessed

by the prisoners;

(g) all security measures exist to prevent

prison break or escape of prisoners or prison

indiscipline;

(h) the provisions of the remission

rules are understood by the prisoners and

that each prisoner knows the extent of

remission, if any, there under which he has

earned;

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(i) generally that the rules and orders

applicable to prisoners are being duly

carried out; and

(j) legal aid facilities are being properly

administered to the prisoners and their

petitions/appeals are being drafted and

dispatched in efficient manner;

(k) complaint of the prisoner is

considered, if any, prisoner may desire to

make and shall in due course, enquire into

and pass orders there upon.

(33) to cause the prisoners to be checked

and counted at least twice on each day,

namely at the hour of opening the wards in

the morning and of locking up the prisoners

in the evening.

(34) to ordinarily transact all business

relating to the prison on the premises thereof,

and shall not, otherwise than in cases of

necessity or emergency require the

attendance of the Additional Superintendent

or Deputy Superintendent or Assistant

Superintendent at any place without and

beyond such premises.

(35) to record, or cause to be recorded, in

writing, an order showing the distribution of

duties amongst subordinate officers and the

nature and extent of the duties allotted to each

such officer:

Provided that nothing contained in any order

under this rule shall be deemed in any way to

relieve the Additional Superintendent of his

general

responsibilities

under

the

Superintendent, for the entire management of

the prison, or to relieve the Additional

Superintendent or any other subordinate

officer of his liability to discharge and duty

imposed on him by any law or rules for the

time being in force.

Note 1: Distribution of duties amongst officers

employed in the prison office should be so allotted

as to enable the Superintendent to fix responsibility

for errors in the prison records, with precision and

without leaving any possibility of dispute. A copy of

the distribution of executive and clerical work

should be put up and maintained in conspicuous

place in the prison office.

Note 2: It shall also be the endeavour of the

Superintendent to apply the principle of rotation in

the distribution of duties amongst officers employed

in the office after such intervals as he may think

proper.

(36) to make a report of the matter in his

journal in case, the Additional Superintendent

or Deputy Superintendent reports any

unusual occurrence requiring immediate

action, and to forthwith proceed to the prison

to investigate the case and take such

measures as may under the circumstances be

necessary.

(37) to report at once by wireless,

telephone, or any other mode of expeditious

communication to be followed by a detailed

report, to the Additional Inspector General of

Prisons and the Inspector General Prisons, as

they occur, namely,—

(a) all serious breaches of prison

discipline;

(b) every case in which any prisoner

escapes or attempts to escape or is

recaptured or commits suicide or dies from

or receives a serious injury;

(c) all outbreaks of epidemic disease, or

disease which may be likely to assume an

epidemic form, amongst the prisoners or

officers of the prison, and the action taken

to prevent the spread thereof;

(d) all serious cases of overcrowding; and

all such other matters as the Inspector

General of Prisons may, from time to time,

in his discretion, by general or special order

on his behalf, require to be so reported to

him by the Superintendent;

(e) all deaths in prison custody together

with immediate cause; and

(f) all directions/observations made by

courts having a bearing on the prison

administration, management and prison

officials.

(38) to accompany the Inspector General of

Prisons, Additional Inspector General of

Prisons on all visits.

(39) to exercise at all times, a vigilant

supervision and control over all money and

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property of whatever kind received by him or

by any subordinate officer, or at any time in

his charge or in the charge of any subordinate

officer, for or on account of the Government,

the prison or any prisoner at any time confined

therein, and overall expenditure of every kind

incurred by him or under his authority or

orders or under the authority of any rules in

that behalf for the time being in force, on the

upkeep and management of the prison and the

maintenance of the prisoners for the time

being confined therein or in any way relating

thereto or connected therewith, and shall

cause proper accounts and vouchers of all

such receipts and expenditure and property

to be regularly kept and audited in

accordance with the provisions of these rules

and of the rules and orders regulating the

management of the public accounts for the

time being in force in that behalf.

(40) to carry into effect all advisories in

writing, of the Medical Officer, as to the

provision of extra bedding or clothing or the

alteration of the diet of any prisoner or with

respect to any alteration of discipline or

treatment in the case of any prisoner whose

mind or body may, in the opinion of the

Medical Officer in-charge, requires it.

(41) to look into the journal of the Medical

Officer in charge at least twice a week and

often, if deemed necessary.

(42) to enter in the journal to be maintained

for the purpose every order given by him

relating to management and discipline of the

prison, and shall satisfy himself that every

such order is duly carried into effect.

(43) in case, any officer is about to take over

charge of the office of Superintendent of any

prison, he shall, before doing so, satisfy

himself that all records and register are up-to

date and in good order, and that the cash

balances, permanent advance and accounts

are complete and duly kept. He shall make a

note in writing of the defects, deficiencies or

irregularities, if any, detected either at the time

of taking over charge or within one month

thereafter, and shall inform the Inspector

General through Additional Inspector General

of Prisons, thereof.

(44) to endorse his orders against each

entry of the report book/journal of the

Additional Superintendent and Deputy

Superintendent daily (or more often if

necessary), and if no orders or comments are

necessary, append his initials.

(45) to submit from time to time, regularly

and punctually to the Additional Inspector

General of Prisons, namely,—

(a) returns of statistical information;

(b) statements of account in respect of

receipt, expenditure, property of the

prisoners, canteen fund, Staff Welfare Fund

and Prisoner Welfare Fund;

(c) reports and other information, as that

officer may, at any time, by general or

special order in that behalf, prescribe or as

may be required by any of the provisions of

these rules or of the orders of the

Government, if any; and

(d) giving his personal overall assessment

of the working of the prison every month.

(46) to furnish as soon as convenient, may

be after the close of the year, but not later than

the thirty first day of January, in each year,

shall furnish to the Additional Inspector

General of Prisons a report on the

administration of the prison during the

preceding year. Every such report shall be in

such form and shall contain such statistical

and other statements and returns as the

Inspector General may, from time to time,

prescribe in that behalf; and every such report

shall notice and explain all events of

importance which have occurred in the prison

during the year under report and all material

differences in the financial and other statistics,

between the year reported on and the year

immediately preceding the same.

(47) to prepare a contingency plan for

prison under his control and supervision for

the steps to be taken in the contingencies like

escape of a prisoner, serious violation of prison

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discipline, fire, earthquake, external attack,

rescue attempt etc.

(48) to keep one hour for interaction with

the subordinate officials, during which time,

each individual official shall have free access

to the Superintendent for redressal of personal

grievances.

(49) to call a meeting of ministerial and

executive staff shall be called by the

Superintendent once a month in which

difficulties of each individual are heard and

remedial measures are taken. Suggestions

for improvement in office as well as

general working of the prison should be

encouraged.

(50) A weekly or more frequently meeting

of Gazetted staff and Medical Officers shall be

convened by the Superintendent and

suggestions

regarding

working

of

administration shall be discussed and policy

formulated

for

efficient

running

of

administration of the prison.

(51) to hold an inquiry touching every

prison offence committed or alleged to have

been committed by a prisoner in the prison in

a quasi-judicial manner recording the

statements of all concerned witnesses, giving

full opportunity to the offender for his defence

and also to record confessional statements of

the offender in the presence of two witnesses

including findings and punishments in the

manner provided in law after applying

judicious mind in his own hand in the

prisoner’s history ticket and to forward the

complete enquiry file, findings and the

punishment awarded to the concerned District

and Sessions Judge for obtaining judicial

appraisal; where such intimation, on account

of emergency is not given immediately, such

information be given within two days of

finding, and satisfy himself that every

punishment so ordered, is duly carried into

effect in accordance with law, provided that

at any time, if he physically incapacitated

from making such record, cause the same to

be made in his presence and under his

directions.

(52) to remain present whenever a capital

punishment is executed.

Additional Superintendent

61. In the absence of Superintendent of

Prisons, the Additional Superintendent shall

perform all the functions attached to the post

of a Superintendent.

Duties of Additional Superintendent

62. The Additional Superintendent shall

discharge his duties under the immediate

direction and orders of the Superintendent

which are as follows,—

(1) to strictly enforce or cause to be so

enforced, all laws, rules, regulations,

directions and orders, respectively relating to

the management of prisons and prisoners, and

applicable to the prison or to any prisoner

confined therein, for the time being in force;

(2) admission and release of prisoners after

verification and checking of committal

warrants;

(3) take measures to preserve and protect

all property taken from or belonging to the

prisoner which may come into his hands;

(4) ensure that all injuries on the body of

the prisoner are reflected in the enclosed

Medico Legal Case (MLC) and if there is any

discrepancy the same should be immediately

brought to the notice of the concerned Medical

Officer so that prisoner may be sent for repeat

MLC at the concerned hospital;

(5) disbursement of batta, subsistence

allowance, bus and railway fares etc. to

release prisoners and attesting of entries in

the cash book, permanent advance register

and Prisoner’s Cash Property Register;

(6) minor correspondence relating to

prisoners;

(7) checking of Appeal Registers;

(8) to cause all lawful warrants and orders

of commitment to be duly obeyed and carried

into effect and to cause the names of undertrial

prisoners to be duly entered in the production

register under the date on which such

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prisoner is required to be produced before the

court;

(9) on the admission of a convicted prisoner,

to cause his name to be duly entered in the

register of release under the date on which

such prisoner is, in due course of law, entitled

to be released;

(10) attending to release on bail, appeals,

fine payment, etc.;

(11) to give effect to all remissions of

sentence lawfully earned or granted and from

time to time, to review and cause to enter the

correct date of release in the register of

release;

(12) attending to correction of sentences;

(13) production of prisoners in courts;

(14) checking the issue of raw materials to

various workshops according to data;

(15) checking of stock book of raw materials

and stock book of manufactured articles;

(16) attending weekly inspection parade of

prisoners alongwith the Superintendent;

(17) checking the Ration Stock Book;

(18) weightment of ration articles on

purchase, subject to supervision by the

Superintendent;

(19) any other work assigned by the

Superintendent from time to time;

(20) visit to the prison once in the forenoon

and once in the afternoon every working day

and on Sundays and Holidays when special

circumstances render it desirable that he shall

do so;

(21) visit to the prison at night once in a

week to satisfy him that the guarding is being

properly done and that everything is in order,

and submit a compliance report to the

Superintendent;

(22) attend to unlocking and lockup

once in a week, and check all the aspects

normally

checked

by

the

Deputy

Superintendent on the other days. It shall be

so arranged in consultation with the Deputy

Superintendent under the specific orders of

the Superintendent;

(23) check that all rules, instructions etc.

are being followed at locking time, that

sufficient guards are posted for the security,

and that there is adequate lighting;

(24) supervise once in a fortnight the lock

up of high security prisoners like condemned

prisoner, naxalite, terrorist prisoners etc.;

(25) segregate prisoners having escape

or discipline risks and prisoners of known bad

character, and report to the Superintendent;

(26) see that the walls, buildings, gates,

dormitories, cells, hospitals area and other

places of the prison are properly secured and

ensure a system of good lighting in and around

the prison;

(27) ensure to place the sentry in blocks in

which notorious prisoners are confined;

(28) bring it to the notice of the

Superintendent, wherever the guarding

arrangements are not satisfactory through his

report book;

(29) visit to the prison hospital two days in

a week other than those on which the

Superintendent makes such visits. Such an

arrangement shall be made in consultation

with the Superintendent as part of duty

allotment;

(30) bring it to the notice of the

Superintendent any defalcation on the part of

the prison Staff, if it be shown that such

defalcation was rendered possible by

negligence on the part of the staff;

(31) at least twice in a week he should

check the rations issued to the kitchen and

satisfy himself that correct quantity is issued;

(32) go around the prison at least twice in

a week, at odd hours and check that the

sentries are posted correctly and alert. He shall

also check that the other checking/

supervisory officers have made proper rounds

of check of these sentries;

(33) shall before leaving the prison for any

purpose whatsoever, and on every occasion,

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on which he proposes to leave the prison,

make overcharge of the prison to the next

senior officer in the rank present, and shall

record the fact in the journal. The officer

receiving

charge

shall,

there

upon,

countersign

the

entry

made

in

acknowledgment of having done so;

(34) Keep a report book/Journal in which

he shall,—

(a) record the duties performed by him

on every day and submit the same to the

Superintendent,

(b) bring it to the notice of the

Superintendent his assessment in general

on the discipline among the staff and

prisoners,

(c) record any inadequacy on the security

arrangements and suggest guidelines to set

right things, wherever necessary, and

(d) bring it to the notice of the

Superintendent any other matter of

importance;

(35) supervise general supervision of the

Remission Branch in the prison Office and

frequent and periodical check over all the

registers and other records of the Remission

Section;

(36) supervise the work of his subordinate

officers’ in respect of the Executive work

attached to them along with the supervision

of all the registers being maintained by them

and initial them in token of having checked

them;

(37) ensure that there is proper and correct

entries of particulars about a prisoner in the

prison Management System/e-prison;

(38) to ensure that legal aid is provided to

every prisoner under his control and all

petitions and appeals of prisoners are

dispatched expeditiously;

(39) to attend the parade held by the

Superintendent and shall,—

(a) carefully inspect every prisoner,

(b) examine the clothing, bedding and

utensils etc. of every prisoner, and

(c) check the muster roll and satisfy

himself that every prisoner is present or

accounted for and satisfy himself generally

that everything is in proper order and enter

a report of his inspection in his journal,

noting therein the state of the clothing,

cleanliness, numerical strength and other

matters of importance relating to the

prisoners;

(40) render an account, on his removal or

transfer, of all Government and other property

and money entrusted to his care;

(41) be responsible for the receipt, safe

custody and disposal of all stores, machinery,

tools, plants; raw materials manufactured

goods and all other being the property of the

Government and maintain, or cause to be

maintained, proper accounts and registers

thereof, take stock frequently and shall, from

time to time, examine and verify the accounts

and registers maintained;

(42) check every article of store at least

once in six months and record in the remarks

column of the stores register, whether the

balance checked on a certain date was correct

or incorrect, what discrepancies, if any, were

noted and a note of this check should also be

made in his journal and the discrepancies, if

any, should be reported to the Superintendent,

if there is a change in office, he should check

all articles on assuming charge and this may

be taken as a six monthly check;

(43) the checking of articles should be so

arranged that the Superintendent checks one-

half in the quarter which the Additional

Superintendent should check in the second

quarter and vice-versa. In this way every

article should be checked once in three

months either by the Superintendent or the

Additional Superintendent. The certificate of

the check shall be submitted to the Inspector

General soon after the 1stJanuary and the 1st

July, each year;

(44) in case shortages are found because

of check made in any of the stores, or as a result

of an audit report by the Audit Department,

the Superintendent shall take immediate

action to fix responsibility for the shortages

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among the officials concerned and conduct the

necessary inquiry and submit his report

within six weeks of the receipt of the audit or

inspection report or the shortage coming to

his notice with a recommendation to the

Inspector General for orders;

(45) in case the Additional Superintendent

is discharged or suspended or resigns or takes

leave (other than casual leave), or transferred

he shall be required, in making over charge

to his successor, to give an inventory of all

property, stores, etc. in his hands, together

with vouchers for all credit sales. This list shall

be kept with the prison records, a copy being

given to his successor and another sent to the

Inspector General. The Superintendent shall

satisfy himself as to the correctness of the list

within fifteen days from the date the Additional

Superintendent leaves the prison and shall, if

circumstances warrant his doing so, furnish

the Additional Superintendent, should the

later require it, with a certificate that no

demands or liabilities are outstanding against

him in that prison. In case of the death of the

Additional Superintendent, the inventory shall

be made by or under the directions of the

Superintendent and the certificate shall be

granted on the application of the heirs or

executors of the deceased;

(46) in case a new Superintendent assumes

charge of prison, it shall be the duty of the

Additional Superintendent to bring to his

notice, in writing, all orders specially relating

to that prison. In the event of any grave

irregularity taking place in consequence of

non-observance on the part of the

Superintendent of any such order, the

Additional Superintendent shall be held

responsible unless he can show that he

brought the order in question to the notice of

the Superintendent; and

(47) proper functioning of electronic

equipments like CCTV system, X-ray scanners,

Door Frame Metal Detectors, Hand Held Metal

Detectors, Telephones, Wireless network,

mobile jammers etc;

(48) ensure that all store-rooms are clean,

neatly arranged and protected as far as

possible from vermin, birds, insects and the

weather.

63. Since the Prisons Act 1894 defines the

word

“Jailor”,

the

word

“Deputy

Superintendent” may be replaced for “Jailor”

in the Prisons Act and all Prison Rules and his

duties may be as follows:

Deputy Superintendent

64. The Deputy Superintendent is the officer

subordinate to the Superintendent and

Additional Superintendent and assists them

wherever necessary. He shall perform all the

functions attached to the post of Additional

Superintendent during his absence. He shall

be generally responsible for observance of all

prescribed rules and orders.

Duties of Deputy Superintendent

65. The Duties of the Deputy Superintendent

include,—

(1) Supervision over security, custody and

discipline, supervision over care and welfare

of prisoners.

(2) Supervision over personnel matters, staff

discipline and staff welfare assisting the

Superintendent in all matters pertaining to

institutional management.

(3) Inspecting kitchen and canteen visit to

hospital.

(4) Admission and release work.

(5) Classification of prisoners and their

training.

(6) Deputy Superintendent shall see that

prisoners are clean in their persons and

clothes and that they have the authorized

amount of clothing and bedding and no more.

(7) Shall, at uncertain times but at least

once a week, cause every prisoner and all

clothing, bedding workshops, ward sand cells

to be thoroughly searched.

(8) Shall be responsible for the execution

of all orders regarding the labour of prisoners.

He shall assign to each prisoner his work on

the recommendation of the classifying

Committee constituted in each central prison

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for the purpose. The said Board shall consist

of the Superintendent of the concerned

prison, Medical Officer and the Deputy

Superintendent. He shall ensure that the

assigned works are performed by the prisoner.

(9) He shall supervise the cultivation of the

garden and be responsible for the adequacy

of the supply of vegetables. He shall supervise

the prison farm and all other outside

operation.

(10) He shall jointly with the Medical

subordinate be responsible for the proper

preparation and distribution of food to

prisoners.

(11) Supervise the distribution of food and

satisfy himself that each prisoner receives his

proper quantities of food at the prescribed

times.

(12) He shall supervise the working of the

guards. At least once a week, at uncertain

time, he shall visit the prison after 10.00 p.m.

and satisfy himself that the standing guard is

present, the sentries posted are on the alert,

and that the rounds are properly maintained.

(13) The Deputy Superintendent shall not

be absent from the prison premises for a night

without permission in writing from the

Superintendent, but, if the absence without

leave for a night is unavoidable, he shall

immediately report the fact and the cause of

it, to the Superintendent.

(14) He shall be responsible for custody of

all warrants and for the strict enforcement of

their terms and that no prisoner on any

account be released before his due time or

kept in prison beyond the termination of his

sentence.

(15) The Deputy Superintendent shall,

before leaving the prison for any purpose

whatsoever, and on every occasion, on which

he proposes to leave the prison, make over

charge of the prison to the next senior officer

in the rank present, and shall record the fact

in the journal. The officer receiving charge

shall, thereupon, countersign the entry made

in acknowledgment of having done so.

(16) Keep a report book/journal in which

he shall record,—

(a) the time when the wards were

opened,

(b) the members of the staff, if any, who

were absent,

(c) the time when the prisoners started

to work,

(d) the time when work was stopped

in the forenoon and when it was

recommenced,

(e) the time when work was stopped for

the day,

(f) the time when the lock-up was

completed,

(g) the gratings and locks of the prison

were got tested and found intact,

(h) the time of handing over of the

prisoners for transportation to hospitals and

courts,

(i) delivery of food to all prisoners

admitted to prison,

(j) particulars of seriously sick prisoners,

and

(k) any unusual happenings,

(l) record the duties performed by him

on every day and submit the same to the

Superintendent,

(m) bring it to the notice of the

Superintendent that his assessment in

general on the discipline among the staff

and prisoners,

(n) record any inadequacy on the

security arrangements and suggest

guidelines to set right things, wherever

necessary, and

(o) bring it to the notice of the

Superintendent any other matter of

importance.

(17) Allot to each prisoner, sentenced to

undergo rigorous imprisonment, a proper

task and satisfy himself that every such

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prisoner, who is fit for labour, is daily put to

proper labour and performs his allotted task

and, for the purpose, to check the task allotted

and visit the workshops, kitchen and other

places frequently while the prisoners are

engaged at work.

(18) Search or cause to be searched all

prisoners to ensure that there is no prohibited

article on his person or belongings.

(19) The Deputy Superintendent shall, at

uncertain times, daily, cause each prisoner,

and all clothing and bedding, and all wards,

cells and other compartments, workshops,

latrines, and other places frequented by

prisoners, to be thoroughly searched for

prohibited articles. He shall further ensure

that daily searches are conducted inside the

different wards so that unauthorized articles

are not possessed by the prisoners. The

searching of High Security prisoners shall be

on daily basis.

(20) To ensure dangerous, high risk,

multiple offenders and habitual prisoners are

kept in separate wards.

(21) To ensure that entries about serious

ailments, drug users or suffering from T.B. or

other diseases are properly recorded so that

he can be immediately transferred if need be

to the jail/outside hospital and the continuity

not broken in administering medicine.

(22) In the event of any prisoner, being at

any time, guilty of a breach of discipline or of

any rule or regulation or of any other

misconduct, the Deputy Superintendent shall

cause the offender to be brought before the

Superintendent for orders, and shall enter or

cause to enter the charge in the prisoner’s

history ticket.

(23) Shall, whenever required so to do,

accompany the Superintendent, visitors,

senior officers and dignitaries during their

visit to the prison.

(24) Shall attend the parade held by the

Superintendent and shall,—

(a) carefully inspect every prisoner;

(b) examine the clothing, bedding and

utensils etc. of every prisoner; and

(c) check the muster roll and satisfy

himself that every prisoner is present or

accounted for and satisfy himself generally

that everything is in proper order. He shall

enter a report of his inspection in his

journal, noting there in the state of the

clothing, cleanliness, numerical strength

and other matters of importance relating

to the prisoners.

(25) Shall ensure the scale, weights and

measures in use in the prison, for the issue

and distribution of provisions, stores and raw

material, are accurate and in good order and

shall, before taking delivery, weight, measure

or count all stores supplied to the prison, or

cause such to be done under his personal

supervision.

(26) Shall ensure the state of the prison

store rooms and their inaccessibility to

persons not authorized to enter them.

(27) In case, he is discharged or suspended

or resigns or takes leave (other than casual

leave), or transferred, he shall be required,

in making over charge to his successor, to

give an inventory of all property, stores, etc.

in his hands, together with vouchers for all

credit sales. This list shall be kept with the

prison records, a copy being given to his

successor and another sent to the Inspector

General. The Superintendent shall satisfy

himself as to the correctness of the list within

fifteen days from the date the Deputy

Superintendent leaves the prison and shall, if

circumstances warrant his doing so, furnish

the Deputy Superintendent, should the later

require it, with a certificate that no demands

or liabilities are outstanding against him in

that prison. In case of the death of the Deputy

Superintendent, the inventory shall be made

by or under the directions of the

Superintendent and the certificate shall be

granted on the application of the heirs or

relatives of the deceased.

(28) Duty with regard to welfare of

prisoners.— (a) He shall be responsible for

implementing state policy pertaining to

correctional administration, reformation and

welfare activities of prisoners. He shall be

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responsible for organizing and conducting

educational, cultural, recreational and all

other welfare activities for the prisoners.

(b) He shall supervise the work of prison

staff and Welfare Officer in the prison.

(c) He shall check every article of

canteen at least once a fortnight and record

a certificate to the effect and shall cause to

maintain proper accounts and registers

thereof.

Deputy Superintendent (Factory)

66.

Any of the Deputy Superintendents

may be put in charge of the manufacturing

department and other productive enterprises

being carried out in any prison in which an

industry is functioning. The Assistant

Superintendent (Factory) shall perform all the

duties of Deputy Superintendent in a prison

where Deputy Superintendent is not posted

and Assistant Superintendent is put in-charge

of the factory. The Deputy Superintendent

(Factory) or Assistant Superintendent

(Factory), as the case may be, shall obey the

orders of Superintendent in all matters

relating to the factory and to assist the

Superintendent and the other senior

officers in the maintenance of order and

discipline and in the general management of

the prison.

Duties of Deputy Superintendent (Factory)

67.

The Deputy Superintendent (Factory)

shall have the following duties and

responsibilities.— (1) He shall be responsible

for the efficient management of the

manufacturing department and shall conduct

all operations relating to the manufacture of

articles in the prison to the greatest possible

advantage of the Government.

(2)

All

stores

maintained

in

the

manufacturing department of the prison,

whether costing of raw material, material in

process of manufacture or manufactured

goods, machinery, plant tools, or other articles

shall be under his care and supervision, who

shall at all times be liable to duly account for

to the Superintendent.

(3) He shall cause proper accounts to be

kept of all stores purchased, received, in stock

and expended, respectively, and of all money

of whatever kind at any time received to be

expended by him or under his authority or

orders. He shall be responsible to maintain

all registers and accounts prescribed and

relating to the manufacturing units and shall

ensure that they, are at all times correctly

prepared and kept up to date; that proper

vouchers for all issues of stores and payments

are obtained, kept in safe custody, and

produced

when

called

for

by

the

Superintendent, and that his accounts are

duly audited under proper authority.

(4) He shall periodically examine all cash,

stores, machinery, plant, tools, raw materials,

in process of manufacture and manufactured

articles, and satisfy himself that the cash

stock, materials, manufactured articles,

machinery, plant and tools are as per the

balance shown in the accounts.

(5) He shall be liable for any defalcations,

loss or damage in any way due or attributable

to

any

negligence,

disobedience

or

misconduct on his part.

(6) He shall use all means in his power to

make the labour of the prisoners profitable to

the Government. He shall prevent waste,

embezzlement and theft in the factory and

ensure

that

the

prices,

at

which

manufactured goods are sold, are properly

remunerative and promptly paid for. He shall

also be responsible for moneys, if received,

to be sent to the local treasury.

(7) He shall ensure that there is proper

classification of amongst the prisoner which

should be of three types i.e. skilled, semi-

skilled and unskilled. All the new entrants

shall be classified as unskilled workers and

their cases for transfer to semi skilled

category should be taken up after getting

three months experience. Recommendation

from the supervisor that he has attained some

skill should also be obtained. Similarly, a semi-

skilled worker shall be classified as skilled

worker. A new entrant shall be required to

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have more than six months experience to be

eligible for classification as skilled worker

after following above procedure. These

criteria will however not apply in cases where

a prisoner has attained skilled or semi-skilled

status because of his outside working

experience.

(8) He shall cause proper accounts to be

maintained for the wages to be paid to the

prisoners working in the jail factory. He shall

also ensure that prisoners are paid timely

wages and there is deduction of money from

the wages towards victim welfare fund.

(9) He shall keep a constant watch on the

receipts and expenditure of the factory and

all property of whatever kind. He shall be

held responsible for any defalcations that

occur in the factory.

(10) He shall maintain a journal and make

entries of all matters requiring the orders of

the Superintendent such as requisitions for

prisoners, materials, machinery, tools, plant

and the like; the manufacture, sale, or

dispatch of goods, and recommendations of

every kind relating to the manufacturing

department.

(11) He shall give the consolidated demand

of raw material, machinery, tools and

implements to the Superintendent well in

time to enable the competent authority to

arrange its purchase.

(12) He shall make every endeavor to

improve

the

quality

of

the

goods

manufactured. He shall satisfy himself, from

time to time, that the work in each branch

of industry is commensurate with the

labour employed and the raw material

consumed.

(13) He shall make himself acquainted, as

far as possible with the character and

industry of every prisoner working under

him, and assist the Superintendent in allotting

remissions and granting rewards for good

work. He shall report to the Superintendent,

for punishment, all prisoners failing to

complete their allotted task or doing

bad work, as well as all branches of

prison discipline which come within his

cognizance.

(14) He shall enter the prison factory

sufficiently early each morning to supervise

the distribution of the labour gangs, check

the task sheet and verify the task done by

each worker and he shall ordinarily remain

inside the prison throughout the day, and

(15) He shall in consultation & coordination

with

Accounts

Officer

(factory),

be

responsible to deposit all Government duties,

taxes, cess etc. to concerned Government

department on time.

Assistant Superintendent

68. Assistant Superintendent shall be

subordinate to Deputy Superintendents and

other senior officers and he shall assist them

in maintenance of prisons in the manner

which are as follows:—

(1) To assist the Deputy Superintendent all

matters pertaining institutional management.

(2) To assist the Deputy Superintendent in

studying the psychological and mental make-

up of prisoners and taking steps to reform

them.

(3) The Assistant Superintendent shall

perform the duties of Deputy Superintendent

when the Deputy Superintendent is on leave

or engaged in court or other such duties.

(4) The Assistant Superintendent shall,

subject to the orders of the Superintendent,

be competent to perform any duty of the

Deputy Superintendent and be subject to all

the responsibilities of Deputy Superintendent

under the act and these rules.

(5) While assigning duties to the Assistant

Superintendent, the Superintendent shall

ensure that each officer is made exclusively

responsible for a group of duties so that

accountability can be fixed on the officer.

Duties of Assistant Superintendent

69.

The

following

duties,

though

illustrative and not exhaustive or exclusive,

are assigned to the Assistant Superintendent

and generally these are as follows,—

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(1) be present in the prison at the time of

declaration of ‘lock-up’ and ‘lock-out of the

prison by the Deputy Superintendent;

(2) be responsible for proper sanitation of

his ward and upkeep of Government

properties under his charge;

(3) ensure timely submission of reports and

returns pertaining to his charge to the Deputy

Superintendent;

(4) carry out the lawful orders of his

superiors;

(5) maintain journal in which all important

occurrences are recorded;

(6) be responsible for issuance of post-cards

to the prisoners and allowing them to make

use of ‘inmate phone calling system’ to

enable them to communicate with their

relatives or friends by following prevailing

rules in force;

(7) be responsible for the safe custody of

prisoners under his charge;

(8) be present at the time of distribution of

food among prisoners under his charge;

(9) ensure that prisoners as well as their

barracks/cells are searched that there are no

prohibited articles in the ward;

(10) ensure that all prisoners are produced

before the court on due date and time and

no one is illegally detained;

(11) ensure that all Sewadars under his

control are working efficiently and in the

interest of prison discipline;

(12) be responsible for the proper

functioning of sanitary, electrical and other

equipment available in the ward;

(13) ensure that CCTV system and all other

equipment like video conferencing, inmate

phone calling system etc. under his control

are working efficiently;

(14) ensure that canteen items are sold

according to the quality norms and at

specified rates;

(15) be responsible for the provision of

medical aid to all prisoners under his control

and that no sick prisoner remains unattended;

(16) ensure that legal aid is provided to

every prisoner under his control and all

petitions and appeals of prisoners are

dispatched expeditiously;

(17) identify the prisoner who are looking

depressed and ensure their due counseling;

(18) ensure proper distribution of clothing,

bedding and other necessities among the

prisoners;

(19) maintain proper discipline in the wards

under his charge;

(20) hear the grievances of prisoners and

ensure redressal thereof;

(21)

ensure

proper

accounting

of

Government property and other inventories

pertaining to his wards;

(22) sign barrack bandi register of his ward

and search daily before leaving the prison

after lock-up.

(23) ensure the soundness of the locks,

iron-gratings, chains and other security

devices;

(24) ensure that welfare activities in his

ward are carried out satisfactorily in

accordance with the instructions;

(25) remain present in his ward during duty

hours;

(26) ensure that registers at the ward gate

are properly maintained and all ‘ins’ and

‘outs’ are properly entered in the said

Register;

(27) be always remain present in uniform

while on duty in the prison;

(28) assist the Deputy Superintendent in

supervising the work of all guarding

personnel in the prisons; and

(29) attend to any other duty that may be

assigned to him by the Superintendent,

Additional

Superintendent,

Deputy

Superintendents or any other senior officer.

70.

The Superintendent shall assign

specific

duties

to

the

Assistant

Superintendents/Deputy Superintendent

pertaining to the following spheres, namely,—

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Lines, Public Relations, Undertrial Section,

Convict Section, Prisoners’ Welfare Canteen,

Deodhi Duty Officer, Chakkar duties, Kitchen,

Legal, Medical, Wards and Stores.

71.

Lines.— The Assistant Superintendent

shall be In-charge of Lines and be responsible

for,—

(1) livery items and proper maintenance of

all registers with regard to liveries;

(2) armory;

(3) administrative matter pertaining to

Assistant Superintendents, Head Warders;

Warders and Sweepers etc.

(4) parade and discipline;

(5) maintenance of leave records,

disbursement of salary to the staff and

stationery;

(6) maintenance and repair of vehicles, log

books, accounting of POL and issuance of

identity cards to the staff;

(7) maintaining relevant Register for target

practice, warders day duty, night report book,

diary register, dispatch register, and liveries

register;

(8) proper functioning of electronic

equipment like CCTV system, X-ray scanner,

door frame metal detector, hand held metal

detector, telephones, wireless network,

mobile jammers etc.;

(9) ensure that subordinate staff report and

leave in time for/ from their duties and are in

proper uniform;

(10) ensure cleanliness of the deodhi and

its surroundings, and

(11) ensure that staff posted in the jail is

alert and working efficiently at their duty

points.

72.

Public Relations.— The Assistant

Superintendent shall be in charge of Public

Relations and be responsible for,—

(1) ensuring smooth and proper conduct

of interviews (Mulaqat) including search of

visitors as well as their articles,

(2) displaying notice boards giving all

information to be communicated to visitors of

the prisoners who will be entitled for

interview on the week days, to be specified

by the Superintendent,

(3) maintaining public conveniences,

electrical fittings, drinking water, proper

seating facilities, proper maintaining of

waiting area etc. to be used by the visitors at

the reception,

(4) Deposition of money of the visitors to

the account of inmates as per rules,

(5) proper maintenance of interview

registers and other records,

(6) redressal of the grievances of relatives

of prisoners,

(7) displaying the list of the prisoners who

are to be released,

(8) proper information to the public

regarding release of prisoners,

(9) proper functioning of electronic

equipments like Computer, web camera,

CCTV system, X-ray scanner, door frame

metal detector, hand held metal detector,

telephones, wireless network etc. installed in

the public relation office,

(10) searching of every visitor so that he is

not carrying any prohibited article inside the

prison compound,

(11) restricting illegal entry of any person

or vehicle in the prison compound,

(12) proper recording of name of visitors

and prisoner in the concerned register, and

(13) the censoring of letters addressed to

and sent by the prisoners and the disposal of

such letters under the order of the

Superintendent.

73. Undertrial Section.— The Assistant

Superintendent shall, in-charge of undertrial

section, and be responsible for,—

(1) maintaining all records with regard to

undertrials,

(2) timely and proper execution of court

orders pertaining to release,

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(3) safe custody of warrants,

(4) timely submission of reports to the

various departments,

(5) maintenance of death record register of

undertrials,

(6) dealing with court matters,

(7) submission of returns regarding their

admission or release,

(8) timely production of undertrials before

courts in pursuance of the court orders;

(9) organize the ‘Test Identification Parade’,

(10) proper maintenance of Challan Register

pertaining to undertrials,

(11) preparation of list of undertrials,

(12) preparing and submitting a list of

undertrials who have been ordered to be

released on bail by court but are unable to

furnish surety for three months. Such lists

should be submitted immediately on expiry

of three months detention of undertrial,

(13) preparation of replies, Parliament/

Vidhan Sabha Questions, NHRC and RTI,

(14) ensure that there is proper and correct

entries of particulars about a prisoner in the

prison management system,

(15) ensure that entries regarding high

security prisoner/security risk prisoners etc.

properly reflected in the warrants and prison

management system/e-prison so that proper

precautions are taken at the time of their

productions before the court,

(16) ensure that the list of prisoners who

are willing to confess their crimes at the

Special/Plea Bargaining Courts is prepared

and submitted to the prison headquarters in

advance for organizing such courts,

(17) ensure that there is proper handing

over of prisoners who are being sent outside

Goa State for court production or transfer,

(18) periodically submit the list of prisoners

who could not be released because of some

defects in the warrant,

(19) if for some reason a warrant cannot

be executed, the court concerned should be

informed of such reasons and a fresh warrant

and date be obtained for producing the

prisoner,

(20) ensure that video conferencing system/

bio-metric finger identification system is kept

in running condition so that remand extension

proceedings are conducted in a smooth

manner,

(21) properly fill the columns of undertrial

register, and

(22) on completion of the necessary entries

in the admission and release registers and of

the procedure prescribed in this chapter, in

so far as it may be applicable in each case,

the Assistant Superintendent shall bring these

registers and all newly admitted prisoners

with their warrants before the Deputy

Superintendent and Superintendent, who

shall satisfy themselves that the entries are

correct and attest them in token thereof.

74. Convict Section.— The Deputy

Superintendent shall be in charge of Convict

Section and be responsible for,—

(1) proper execution of sentence,

(2) proper custody of warrants and orders

issued by courts or detaining authority

pertaining to convicts and detenues under

various provisions of law,

(3) proper maintenance of registers relating

to convicts,

(4) maintenance of ‘Personal Property’

accounts of all prisoners,

(5) timely submission of reports/returns,

(6) timely completion of history tickets/

remission sheets,

(7) timely production of convicts/detenues

before courts/appropriate authorities,

(8) ensuring that the details of case/cases

and properties of a convict are mentioned

correctly in the Warrant on his transfer

outside from prison or his reception in the

prison from outside,