Panaji, 26th December, 2024 (Pausa 5, 1946)

SERIES I No. 39

Reg. No. RNP/GOA/32/2024-2026

RNI No. GOAENG/2002/6410

PUBLISHED BY AUTHORITY

Suggestions are welcomed on e-mail: dir–[email protected]

1735

INDEX

Department

Not./Corri.

Subject

Pages

Archives

Not.- 5/135/PRA/2019-20/

Draft Rules— The Goa Public Records Rules,

1735

/PUB-DA-1269

2024.

Official Language

Not.- 4/19/2016/DOL/Cert.

Goa Konkani Akademi to be the competent

1750

Kon./969

authority for the purpose of issuance of

certificate of knowledge of Konkani.

Panchayati Raj &

Corr.- 25/7/Dev/Vol/2022/10340

Substitution of Budget Head.

1750

Community Dev.

Personnel

Not.- 1/20/2023-PER

RRs.— Directorate of Technical Education.

1750

Social Welfare

Not.- 50-354-2002-03-HC/Part-

Dayanand Social Security Scheme (Amendment),

1753

-VII/6212

2024

GOVERNMENT OF GOA

Department of Archives

–––

Notification

5/135/PRA/2019-20/PUB-DA-1269

The following draft Rules which the

Government of Goa proposes to make in

exercise of the powers conferred by section

17 of the Goa Public Records Act, 2023 (Goa

Act 39 of 2023), are hereby pre-published as

required by sub-section (1) of Section (17) of

the said Act for information of all persons likely

to be affected thereby and notice is hereby

given that the said draft Rules will be taken

into consideration by the Government after

expiry of a period of 30 days from the date of

publication of this Notification in the Official

Gazette.

All objections and/or suggestions to the said

draft Rules may be forwarded to the Director

of Department of Archives before the expiry

of the said period of 30 days so that they

may be taken into consideration at the time

of finalization of the said draft Rules.

By order and in the name of the

Governor of Goa.

Rohit A. Kadam, Director of Archives and

ex officio Joint Secretary.

Ribandar, 22nd November, 2024.

–––

DRAFT RULES

In exercise of the powers conferred by

Section 17 of the Goa Public Records Act,

2023 (Goa Act 39 of 2023) and all other

powers enabling it in this behalf, the

Government of Goa hereby makes the

following rules, namely:—

1. Short title and commencement.— (1)

These rules may be called the Goa Public

Records Rules, 2024.

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1736

(2) They shall come into force on the date

of their final publication in the Official Gazette.

2. Definitions.— (1) In these rules, unless

the context otherwise requires,—

(a) “Act” means the Goa Public Records

Act, 2023 (Goa Act 39 of 2023);

(b) “Appraisal” means the evaluation of

public records in association with the

Department of Archives.

/registers relating to the public records

classified as top-secret, secret, confidential

and restricted in accordance with the

procedure laid down in the Manual of

Departmental

Security

Instructions

circulated by the Ministry of Home Affairs

from time to time;

(d) “defunct body” means a corporate

or non-corporate body which has been

wound up with no successor to carry on

its functions;

(e) “file” means a collection of papers

relating to the public records on a specific

subject-matter consisting of correspondence,

notes and appendix thereto and assigned

with a file number;

(f) “form” means the form appended to

these rules;

(g) “private records” means records

lying in the possession of a private

individual or with any non-governmental

organisation;

(h) “recording” means the process of

closing a file after action on all issues

considered thereon has been completed;

(i) “records of permanent nature” means

the public records being maintained after

recording for a period specified, under sub-

-rule (1) of rule 3 by the records creating

agency in accordance with the procedure

laid in its Manual of Office Procedure or

Instructions on the subject;

(j) “records retention Schedule” means

a Schedule which provides the period of

retention of records;

(k) “review” means periodical evaluation

of recorded files/registers on the expiry of

the period of retention for determining their

further retention or destruction, as the case

may be;

(l) “section” means the section of the

Act;

(m) “Standing guard file” means a

compilation of papers on a particular

subject-matter consisting of copies of policy

decision, orders, instructions or any other

matter incidental thereto arranged in a

chronological order;

(2) Words and expressions used herein and

not defined but defined in the Act shall have

the meanings respectively assigned to them

in the Act.

3. Acceptance of public records of

permanent nature.— (1) The Director, shall

accept for deposit and preservation the public

records of permanent nature which have

been retained after recording by the Records

creating agency in its records room for a

period of twenty-five years.

(2) The Records officer shall intimate to the

Director, before the 31st day of January of

every year, in Form 1 hereto, the particulars

of all public records of permanent nature

which are due for appraisal during the year.

(3) On receipt of intimation under sub-rule

(2), the Director, through his officers, shall

assist the Records officer in conducting the

appraisal of public records. When the

appraisal is over, the Records officer shall

prepare, in triplicate, a transfer list in Form 2

hereto of all public records and deposit the

same for preservation with the Director, who

shall after his satisfaction, return one copy of

the transfer list to the Records officer as a

receipt of the public records.

(4) Record creating agency shall submit

the records in original along with digital

copies of the same to the Director.

(5) If the Records officer, after appraisal,

deems it necessary to retain any record or

file of permanent nature beyond the period

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1737

of twenty-five years, he may do so for reasons

to be recorded in writing and under

intimation to Director.

4. Withdrawal of Public Records.— (1) If

any public record deposited and preserved

with the Director, is required by the Records

creating agency for any official purpose, then

the Records officer shall send a duly signed

and stamped requisition slip in Form 3 hereto

to the Director: Provided that the public

records shall not be given to the Records

creating agency, unless there is a genuine

reason to seek access to such public records.

In case of failure to satisfy the Director about

the genuineness of the need for access to

such public records, the requisition shall be

rejected.

(2) The public records requisitioned under

sub-rule (1) if given, it shall be returned as

soon as the purpose is achieved but shall not

be retained beyond the period of six months

by the Records creating agency.

5. Downgrading of classified records.— (1) The

Records creating agency shall by an order

published in the Official Gazette authorise an

officer not below the rank of the Junior Scale

Officer to the Government of Goa, to evaluate

and downgrade the classified records which

are being maintained by it and a copy of such

order shall be forwarded to the Director.

(2) The officer so authorised under sub-

-rule (1) shall evaluate the classified records,

once in every year, for the purpose of

downgrading.

(3) After downgrading, if the officer

declares any records as of permanent nature,

the same shall be deposited and preserved

with the Director, after its appraisal.

(4) Every year, in the last week of June

and December, a half-yearly statement in

Form 4 hereto shall be furnished by the officer

authorised under sub-rule (1) to the Director,

on the action taken for evaluation and

downgrading the classified records.

6. Submission of annual report.— (1) The

Records officer shall furnish to the Director,

an annual report of every year in Form 5

hereto, in the month of March of the

following year.

(2) The Director shall, thereafter, submit a

report to the Government, in Form 6 hereto,

every year on the action taken by the Records

officer in pursuance of the provisions of

clauses (a) to (l) of sub-section (1) of section 6.

7. Destruction of public records.— (1) No

public record shall be destroyed without

being recorded and reviewed every year, in

the month of January. Each records creating

agency shall as per the records retention

Schedule record all those files on which action

has been completed. This work shall be

accomplished in consultation with the

concerned Records officer.

(2) No public record which is more than

twenty-five years old shall be destroyed by

any Records creating agency unless it is

appraised.

(3) A list of all such public records which

are proposed to be destroyed shall be

prepared by the Record creating agency in

Form 7 hereto and retained permanently for

future reference.

(4) The Records officer shall furnish a half

yearly report in Form 8 hereto on recording,

indexing, reviewing and weeding of records

to the Director.

(5) Records shall be destroyed by shredding

in the presence of Records Officer.

8. Access to private records.— (1) The

records received from private sources by way

of gift or purchase or otherwise shall be

made available to a bonafide research scholar

subject to following condition:

(i) no access to the private records shall

be given to any person who is not

connected to the matter with regard to

which the information is being sought by

such person, except to a bonafide research

scholar.

(ii) the research scholar shall submit an

application in Form 9 hereto to the Director

to seek permission for access to records.

The Director may refuse such permission

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1738

in public interest on the said application

by recording the reasons in writing.

(iii) wherever microfilm rolls or digital

images are available, the access to original

records shall not be made available to

research scholars. No physical access to

original records shall be allowed. In

exceptional cases, reasons for which access

to be given to the satisfaction of the

Director, it may be permitted to access

records which shall be duly recorded.

(iv) Any Foreign national who is a

bonafide research scholar intending the

access to the records may be permitted

only on the production of letters of

introduction from their sponsoring

institution or diplomatic mission;

(v) A bonafide research scholar

consulting private records for the purpose

of research and publishes the work which

is based upon the material taken from the

said records shall acknowledge the same.

9. Access to public records.— (1) The public

records accepted for deposit and preservation

under sub-rule (1) of rule 3 may be made

available for consultation purposes subject to

the following conditions, namely:—

(i) access to the public records shall be

limited only to owner of property or his

legal heirs, and in case of Birth or Death

records, is to the person or legal heirs of

that person to whom the record is related

to, unless there is a genuine reason to seek

access to such public records. In case of

failure to satisfy the Director of about the

genuineness of the need for access to such

public records, the application shall be

rejected.

(ii) any person who seeks access to the

public records shall apply to the Director

for permission in Form 10 hereto. The

Director may refuse such permission in

public interest and for reasons to be

recorded in writing;

(iii) if microfilm rolls or digital images of

public records are available, the access to

original records shall not be made available

to public. In exceptional cases, reasons for

which access to be given to the satisfaction

of the Director, he may be permitted to

access these records which shall be duly

recorded.

(iv) reprographic and transcription facilities may be made available on submission of an

application in Form 11, Form 12, Form 13 and/or Form 15 hereto, and on payment of such

charges specified in the table below:

Sr.

Type of the Services

Charges

Time limit in

in rupees

working days

Search charges per book/Register/files/Checklists/

` 50/-

Same day

/Index Registers

Scanned certified copy of the documents per

` 100/-

Three working days

travel Records/Captain of Ports/Baptism/Extract

of Birth, Death & Marriage per page

Notary deed/Land Registration per page

` 100/-

Five working days

Court files/Comunidade records/bulky documents etc.

` 100/-

Fifteen working

per page

days

Tatkaal Service for Scanned certified copy of the

` 200/-

One day

documents per travel Records/Captain of Ports/

/Baptism/Extract of Birth, Death & Marriage per page

(v) No access shall be allowed to public for documents relating to the security and

defence of the country;

OFFICIAL GAZETTE — GOVT. OF GOA

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1739

(2) Any person who has been granted permission for access to the public records shall not,

(a) write and put any marks or indications on public records;

(b) fold, tear, cut, crease or otherwise damage or mutilate public records;

(d) be allowed to take any eatable or drinking products or smoke while consulting public

records;

(e) place anything or object on any public records with a view to make out any copy of

the said records;

(f) disturb or interrupt any other person while consulting the public records;

(g) behave in a manner which, in the opinion of the Director, is detrimental to the

maintenance and preservation of public records.

(h) photograph or videograph any of public record;

(i) use mobile phones inside the General Servicing Area of Department of Archives.

10. Allowances to the members of the Board.— The non-official members of the Board shall

draw travelling allowance and daily allowance for attending the meetings of the Board as

admissible to Group “A” officers of the Government.

–––

“FORM 1”

(See sub-rule (2) of rule 3)

Particulars of records of permanent nature due for appraisal during the year ___________

Total number of files

Total No. of files

Total No. of

Remarks

‘A & “B’ categories

‘A & “B’ Categories

referred to under

files due for

if any

lying rooms of the

transferred to records

columns 1 and 2

appraisal

records creating

rooms by the Sections

agencies

during the period

under report

(1)

(2)

(3)

(4)

(5)

–––

“FORM 2”

(See sub-rule (3) of rule 3)

Transfer List

Name of the records creating agency i.e. Ministry/

Department/Office/Public Undertakings etc:

Name and particulars of the records officer:

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

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1740

Name of the Branch/Section

Year.

S. No.

File No.

Subject-matter

Total No. of

Conduct of

Remarks

of the file

pages

records

if any

(1)

(2)

(3)

(4)

(5)

(6)

–––

“FORM 3”

(See sub-rule (1) of rule 4)

Requisition Slip

Name of the Department _________________________________________________________________

Particulars of records Book/File/Inventory/

Signature and Name of the Records Creating Agency

Stamp

Signature and Name of the Records Officer

Stamp

Time:

Date:

–––

“FORM 4”

(See sub-rule (4) of rule 5)

(Half yearly Statement on periodical review of classified records)

Total No. of classified

No. of classified records

No. of files reviewed

Remarks

records lying at present

due for reviewing

and downgrades during

in the organisation

the period under report

–––

“FORM 5”

(See sub-rule (1) of rule 6)

Annual Report

1. A. Setting up organised Department Records Room— Whether your organisation has set up an

organised Records Room, and if so; is the space sufficient?

B. Nomination of Records Officers.— Whether your organization has nominated an officer as Departmental

Records Officer, and if not so; give reasons?

C. Training of Records Officer and Staff:—

(i) Whether Departmental Records Officer has received training in Records Management?

OFFICIAL GAZETTE — GOVT. OF GOA

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1741

(ii) Whether the junior staff working in the Departmental Records Room are trained in various aspects

of Records Management?

(iii) If not, are you willing to avail training facilities of Department of Archives?

D. Sharing of space for housing semi-current records with Department of Archives:—

(i) Whether your organization is willing to share space with Department of Archives?

(ii) If yes, please state the bulk of records proposed to be transferred.

2. Periodical recording, reviewing and weeding out of a semi-current records:

(i) Whether your organization has taken steps for recording, reviewing and weeding out of ephemeral

records?

(ii) Indicate the total number of records recorded, reviewed and weeded out during the period under

report.

3. Appraisal of Non-Current records:—

(i) Whether your organization has initiated action to get non-current records appraised in consultation

with Department of Archives?

(ii) State the total bulk of records awaiting appraisal.

4. Compilation/Revision of Retention Schedule of Records:—

(i) Whether your organisation has compiled Record Retention Schedule of substantive functions in

consultation with Department of Archives and if not what action do you propose to take?

(ii) Has your organization taken steps to revise the above schedule after five years?

5. Periodical review of classified records:—

(i) Whether your organisation has declassified the classified records during the period under report?

(ii) If not, state reasons?

6. Compilation of Annual Indices to Records:

(i) Whether your organization has compiled annual indices?

(ii) State inclusive years with the name of the series?

7. Compilation of Organisational history:

Has your organisation compiled organisational history reflecting various functions along with the

date of their creation and if so furnish a copy to Department of Archives?

8. Records of defunct bodies:—

(i) Whether your organization has got records of defunct bodies, give details?

(ii) If yes, what action have you initiated for their transfer to Department of Archives?

–––

“FORM 6”

[See sub-rule (6) (2)]

Annual Report

1. A. Setting uporganised Department Records Room-Details of number of Records Room Set up in the

State of Goa?

B. Nomination of Records Officers.— Details of Records Creating agencies who have appointed Records

officers and details of the Records Creating agencies who have not appointed Records officers including

reasons thereof.

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C. Training of Records Officer and Staff:—

(i) Details of Records Officer received training in Records Management.

(ii) Details of the junior staff working in the Departmental Records Room are trained in various

aspects of Records Management.

(iii) Details of Records creating agencies willing to avail training facilities of Department of Archives

for their records officers and subordinate staff.

D. Sharing of space for housing semi-current records with Department of Archives:—

(i) Details of organizations that are willing to share space with Department of Archives

2. Periodical recording, reviewing and weeding out of a semi-current records:—

(i) Details of organization that has taken steps for recording, reviewing and weeding out of ephemeral

records.

(ii) Details of total number of records recorded, reviewed and weeded out during the period under

report.

3. Appraisal of Non-Current records:—

(i) Details of organization has initiated action to get non-current records appraised in consultation

with Department of Archives.

(ii) Details of the total bulk of records awaiting appraisal.

4. Compilation/Revision of Retention Schedule of Records:—

(i) Details of organization has compiled Record Retention Schedule of substantive functions in

consultation with Department of Archives.

(ii) Details of organization that has taken steps to revise the above schedule after five years.

5. Periodical review of classified records:—

(i) Details of organization that has declassified the classified records during the period under report.

6. Compilation of Annual Indices to Records:—

(i) Details of organization that compiled annual indices.

(ii) Details of inclusive years with the name of the series?

7. Compilation of Organisational history:—

Details of organization compiled organizational history reflecting various functions along with the

date of their creation.

8. Records of defunct bodies:—

(i) Details of organization has got records of defunct bodies.

(ii) Details that are initiated for their transfer to Department of Archives.

–––

“FORM 7”

(See sub-rule (3) of rule 7)

Particulars of records destroyed during the year ..............................................

Sl. No.

File Nos.

Subject of the files

Remarks

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1743

“FORM 8”

(See sub-rule (4) of rule 7)

Half yearly report on recording, indexing, reviewing and weeding

of records during the half year ending .......................................................

S. No.

Total number

Total number of files

Remarks

of files recorded

of files indexed

of files reviewed

weeded out, if any

(1)

(2)

(3)

(4)

(5)

(6)

–––

“FORM 9”

(See rule 8)

(Application form for Research Scholar for permission to access records)

Application for admission to the Research Room of Department of Archives, Goa

Instructions to be read by the students/research Scholars:-

• Fill up the Application form and enclose a copy of your ID and the letter of recommendation from

your institution.

• Refer too ‘Roteiro’ A guide to Archives for your references.

• Use the requisition slips to request Archival records. Incomplete requisition slips will be kept

pending

• Handle records with utmost care.

• Use of Mobile phones and Photography is strictly prohibited in the research room. Any inappropriate

behavior or practices will not be entertained whatsoever.

• Only 60% of the total Archival volume of a historical record can be applied.

• Payments per image will be charged Rs. 25/- for Indian scholars and Rs. 40/- for Foreign scholars.

• The timings of the Research room are from 9:45 a.m. to 12:45 p.m. (Morning session) and 2:15 p.m.

to 4:45 p.m. (Afternoon session).

To,

The Director, Department of Archives,

Alcon House,

Ribandar-Goa.

Sir,

I request you to kindly allow me to use the research room and refer to the historical records of the

Department of Archives, Goa. I promise to comply with the rules and conditions in force there.

1) Name (in block letters) __________________________________________________________________

2) Degrees ________________________________________________________________________________

3) Profession ______________________________________________________________________________

OFFICIAL GAZETTE — GOVT. OF GOA

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4) Nationality ______________________ Passport No./ID No. ____________________________________

5) Permanent Address _____________________________________________________________________

6) Address, in Goa ___________________________________________________________________________

7) Subject of Research ________________________________________________________________________

8) Purpose of Research (e.g. for Ph.D. degree etc.) _________________________________________________

9) Particulars of the records to be consulted _____________________________________________________

Sr. No.

Title of the Record

Period

Remarks

Date: / /

Signature:

---------------------------------------------------------------------------------------------------------

To be filled in by the person recommending the application

1) Recommended by (Name in block letters) _____________________________________________________

2) Profession _______________________________________________________________________________

3) Address

Date: /

Signature: ________________________

..................................................................................................................................................................................................................

• The application should be recommended by the Head of a Research Institute, Professors or Readers

of recognized University or a Research Scholar of eminence.

• No recommendation in necessary in case of members of the Indian Historical Records Commission

and professors or Readers of recognized Universities.

–––

“FORM 10”

(See clause (ii) of sub-rule (1) of rule 9)

Application for permission to access Public Records

Instructions to the applicants:

1. Fill in the Application form and enclose a copy of the Photo identity card issued by the Government.

2. The Public Records shall be limited only to the owner of property and/or his/her legal heirs, and

to bonafide research scholars. And in case of birth or death records, it’s to the person or the legal heirs

of that person to whom the record is related to, as applicable.

3. Access to records shall not be given to any person who is not connected to the matter, unless there

is a genuine reason to seek access to such public record. In case of failure to satisfy the authority i.e.

Director, about the genuineness of the need for access to such public records, the application shall be

liable to be rejected.

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4. Use the Requisition Slip to request for Public Records. Incomplete form/Requisition slips shall be

rejected.

5. Use of Mobile phones and photography is strictly prohibited in the Record Servicing area.

6. Payments per page as decided by the Government from time to time.

7. The timings for the searching and application in the Record servicing area are from 9:45 a.m. to

12:45 p.m. and 2:15 p.m. to 4:45 p.m.

I hereby declare that I shall adhere to these instructions and are acceptable to the undersigned.

Signature:

Name:

Date:

Contact Number:

---------------------------------------------------------------------------------------------------------

To,

The Director, Department of Archives,

Alcon House, Ribandar-Goa.

Sir/Madam,

I request you to kindly allow me to consult the below mentioned Public Records from the Department

of Archives, Goa for ________________________________ purpose. The undersigned declares that, I am

the legal heir/authorized legal representative/Power of attorney holder/by virtue of sale deed connected

to the documents in the below mentioned record volumes/books/files.

I promise to comply with the rules and conditions in force there. Below mentioned are my Details:

1. Name (In block letters):

2. Postal Address:

3. Contact Number:

4. Photo Identity Proof Number (copy attached):

5. Reasons for consulting these records:

6. Documentary evidence of any relation with the documents (attach copy):

7. Particulars of the Records:

Sr. No

Particulars of the Public Records

Remarks

Date:

Signature: __________________________________

Name: ______________________________________

---------------------------------------------------------------------------------------------------------

FOR OFFICE USE

I hereby accept the application for requisition for consultation of Public Records as per the reasons

mentioned by applicant.

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1746

I hereby reject the application due to ___________________________________________________________

–––

“FORM 11”

(See clause (iv) of sub-rule (1) of rule 9)

Application for request for Certified Photocopy of Inventory Files

and other Miscellaneous Files

To,

The Director,

Directorate of Archives,

Alcon House, Ribandar-Goa.

Sub.: Request for certified photocopy.

Sir,

I, the undersigned hereby request you kindly to issue me certified photocopies (in big size/small size)

of the folios No. ...................................................................................................................................................................................

...................... of the Orph. Invt./Civil/T.M.T./File No. ..................................................... year .....................................................

office ................................................... (....................................................) Instituted in the Court of .....................................................

upon the death of being one of the parties ...........................................................................................................................

I am interested in the above document(s) (State in what way you are connected) ..............................................

The said document/s is required for ..........................................................................................................

The necessary fees are being paid in advance.

Yours faithfully,

(Name of the applicant)

Address: ___________________________________

Contact No.: _________________________________

Copy of the Photo Identity Card bearing No. ............................................................. is enclosed herewith

–––

“FORM 12”

(See clause (iv) of sub-rule (1) of rule 9)

Application for request for Certified Photocopy of Notary Records

To,

The Director,

Directorate of Archives,

Alcon House, Ribandar-Goa.

Sub.: Request for certified photocopy.

Sir,

I, the undersigned hereby request you kindly to issue me certified photocopied document (in big size/

small size) of the Notary deed/will, dated ................................... drawn up by the Notary of .................................................

OFFICIAL GAZETTE — GOVT. OF GOA

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at folios No. ...................................................................................................................................................................................

...................... of the book No. ..............................................

Being one of the parties ...........................................................................................................................

I am interested in the above document(s) (state in what way you are connected) ..............................................

The said document/s is required for ..........................................................................................................

The necessary fees are being paid in advance.

Yours faithfully,

(Name of the applicant)

Address: ___________________________________

Contact No.: _________________________________

Copy of the Photo Identity Card bearing No. ............................................................. is enclosed herewith

–––

“FORM 13”

(See clause (iv) of sub-rule (1) of rule 9)

Application for request for Certified Photocopy of Land Registration documents

To,

The Director,

Directorate of Archives,

Alcon House, Ribandar-Goa.

Sub.: Request for certified photocopy.

Sir,

I, the undersigned hereby request you kindly to issue me certified photocopied document (in big size/

small size) of the Description/Inscription of Land Registration under No. ................................... Folios No.

......................................... of the book No. .............................................. of the comarca of ..............................................

I am interested in the above document(s) (State in what way you are connected) ..............................................

The said document/s is required for ..........................................................................................................

The necessary fees are being paid in advance.

Yours faithfully,

(Name of the applicant)

Address: ___________________________________

Contact No.: _________________________________

Copy of the Photo Identity Card bearing No. ............................................................. is enclosed herewith

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1748

“FORM 14”

[See clause (iv) of sub-rule (1) of rule 9]

Application for request for Certified Photocopy of Birth, Death,

Marriage, Baptism and related records

To,

The Director,

Directorate of Archives,

Alcon House, Tiswadi.

Paid Rs. .......................... Receipt No. ........................... dt. ...............................

Sub.: Request for certified photocopy of Baptism/Birth/Marriage/Death

Certificate of Registration.

Sir,

I, the undersigned hereby requests you kindly to issue me certified photocopy of the Baptism/Birth/

/Marriage/Death Registration of an individual by name ..................................................................................................

Date of Birth ............................................ registered on .............................................. under reg. No. ..............................................

folio No. ...................................................... of the record book No. .................................................. of .......................... year.

I am interested in the above documents (state in what way you are connected) ..............................................

The said document/s is required for ..........................................................................................................

The necessary fees are being paid in advance.

Yours faithfully,

(Name of the applicant)

Address: ___________________________________

Contact No.: _________________________________

Copy of the Photo Identity Card bearing No. ............................................................. is enclosed herewith.

–––

“FORM 15”

[See clause (iv) of sub-rule (1) of rule 9]

Application for request for Certified Photocopy of Travel

document/Captain of Ports & others

To,

The Director,

Department of Archives,

Alcon House, Ribandar-Goa.

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1749

Paid Rs. .......................... Receipt No. ........................... Dt. ...............................

Sub.: Request for computer copy of Documents Para Viagem.

Sir/Madam,

Kindly issue computerized copy, the details are as under:—

1. Name: ___________________________________________________________________________________

2. Father’s name: ____________________________________________________________________________

3. Mother’s name: ___________________________________________________________________________

4. Place: ___________________________________________________________________________________

5. Registration No.: __________________________________________________________________________

6. Book No.: _________________________________________________________________________________

7. Registration place: ________________________________________________________________________

8. Year: ____________________________________________________________________________________

I am interested in the above documents (state in what way you are connected) ..............................................

The said document is required for ..........................................................................................................

The necessary fees are being paid in advance.

Yours faithfully,

(Name of the applicant)

Address: ___________________________________

Contact No.: _________________________________

Copy of the Photo Identity Card bearing No. ............................................................. is enclosed herewith

---------------------------------------------------------------------------------------------------------

FOR OFFICE USE

Registration No.:

Folios:

Book No.:

Year:

Image No.:

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1750

Department of Official Language

Directorate of Official Language

–––

Notification

4/19/2016/DOL/Cert. Kon./969

Sanction of the Government is hereby

conveyed to authorize “Goa Konkani

Akademi” established by Government of Goa

under Societies Registration Act, 1860 to be

the competent authority for the purpose of

issuance of certificate of knowledge of Konkani

to a candidate having 15 years valid

Residence Certificate issued by Competent

Authority.

The above certificate will be valid for

recruitment in the Central Government

Offices/Courts.

Government

has

not

authorized any other agency other then Goa

Konkani Akademi to issue certificate of

“knowledge of Konkani”.

This issues with the approval of

Government vide U. O. No. 7257/F dated

16-12-2024.

By order and in the name of the

Governor of Goa.

Prashant P. Shirodkar, Director of Official

Language and ex officio Joint Secretary.

Panaji, 20th December, 2024.

———uuu———

Department of Panchayati Raj

and Community Development

Directorate of Panchayats

–––

Corrigendum

25/7/Dev/Vol/2022/10340

Sub.:

The Deendayal Panchayat Raj

Infrastructure Development (Golden

Jubilee) Scheme, 2022.

Read: Notification No. 25/7/Dev/Vol/2022/

/4906 dated 11-10-2022 published in

the Official Gazette, Series I No. 29

dated 20-10-2022.

In the Notification read in preamble, in

Clause 24, the Budget Head shall be

substituted as follows:—

“Demand No. 31

4515 — Capital outlay on other Rural

Development Programme;

00 — ;

101 — Panchayati Raj;

07 — Deendayal Infrastructure Develop-

ment Scheme;

53 — Major works”.

All other contents of the Notification shall

remain unaltered.

By order and in the name of the

Governor of Goa.

Siddhi T. Halarnakar, Director of Panchayat

and ex officio Joint Secretary.

Panaji, 20th December, 2024.

———uuu———

Department of Personnel

–––

Notification

1/20/2023-PER

In exercise of the powers conferred by the

proviso to article 309 of the Constitution of

India and in supersession of the existing

recruitment Rules for the relevant posts

specified herein below, the Governor of Goa

hereby makes the following rules to regulate

the recruitment to the Group ‘C’, Non-

-Gazetted, Non-Ministerial posts, in the

Directorate

Technical

Education,

Government of Goa, namely:—

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1751

1. Short title, application and commence-

ment.— (1) These rules may be called the

Government of Goa, Directorate of Technical

Education, Group ‘C’, Non-Gazetted, Non-

-Ministerial post, Recruitment Rules, 2024.

(2) They shall apply to the post specified in

column (2) of the Schedule to these rules

(hereinafter called as the “said Schedule”).

(3) They shall come into force on the date

of their publication in the Official Gazette.

2. Number, classification and level in the

pay matrix.— The number of posts,

classification of the said posts and level in

the pay matrix attached thereto shall be as

specified in columns (3) to (5) of the said

Schedule:

Provided that the Government may vary

the number of posts as specified in column

(3) of the said Schedule from time to time

subject to exigencies of work.

3. Method of recruitment, age limit

and other qualifications.— The method of

recruitment to the said posts, age limit,

qualifications and other matters connected

therewith shall be as specified in columns

(6) to (14) of the said Schedule.

4. Disqualification.— No person who has

entered into or contracted a marriage with

a person having a spouse living or

who, having a spouse living, has entered

into or contracted a marriage with any

person, shall be eligible for appointment

to the service:

Provided that the Government may,

if satisfied that such marriage is permissible

under the personal law applicable to

such person and the other party to the

marriage and that there are other grounds

for so doing, exempt any person from the

operation of this rule.

5. Power to relax.— Where, the Government

is of the opinion that it is necessary or

expedient so to do, it may, by order, for

reasons to be recorded in writing, relax any

of the provisions of these rules with respect

to any class or category of persons.

6. Saving.— Nothing in these rules

shall affect reservation, relaxation of age

limit and other concessions required to

provided

for

Scheduled

Castes,

Scheduled Tribes, Other Backward Classes,

Ex-servicemen and other special categories

of persons in accordance with the orders

issued by the Government from time to

time in that regard.

These rules are issued in supersession of

the existing recruitment Rules notified vide

following Government Notifications.—

(i) No. 1-41-74-Div. I (Vol. III) dated

20-10-1978, published in the Official

Gazette, Series I No. 48 dated 01-03-1979

for the post of Assistant Librarian in the

Engineering College;

(ii) No. 1/17/74-PER (Vol. III) dated

23-01-1989, published in the Official Gazette

(Extraordinary), Series I No. 45 dated

09-02-1989 for the post of Assistant

Librarian and Library Assistant in the Goa

College of Pharmacy;

(iii) No. 1/5/84-PER (Pt. file II) dated

29-03-2004, published in the Official

Gazette, Series I No. 3 dated 15-04-2004 for

the post of Library Assistant in the Goa

College of Engineering; and

(iv) OSD/RRVS/41/73-III dated 10-04-1974,

published in the Official Gazette, Series I

No. 8 dated 23-05-1974 for the post of

Library Assistant in the Government

Polytechnic.

By order and in the name of the

Governor of Goa.

Eshant V. Sawant, Under Secretary

(Personnel-I).

Porvorim, 13th December, 2024.om

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1752

Not excee-

ding 45

years (Relax-

able for

Government

servants

upto five

years in

accordance

with the

instructions

or orders

issued by

the Govern-

ment from

time to time).

Essential:

(1) Bachelors

Degree in Library

Science from a

recognized

University.

(2) Knowledge of

Konkani.

Desirable:

Knowledge of

Marathi.

L-4.

Group

‘C’, Non-

Gazetted,

Non-

Ministe-

rial.

Two

years.

Library

Assistant.

N.A.

N. A.

By direct

recruitment.

N.A.

Group ‘C’,

D.S.C.

SCHEDULE

Age

limit

for

direct

recruits

Period

proba-

tion, if

any

Method of

recruitment,

whether by

direct recruit-

ment or by

promotion or

by deputation/

/absorption and

percentage

of the vacancies

to be filled by

various methods

In case of recruit-

ment by promo-

tion/deputation/

/absorption,

grades from which

promotion/depu-

tation/absorption

is to be made

Educational

and other qualifi-

cations required

for direct recruits

Classifi-

cation

Whether age & educational

qualifications prescribed for

the direct recruits will apply

in the case of promotees

Level

in the

Pay

Matrix

If a

D.P.C.

exists,

what is

its

compo-

sition

Circum-

stances in

which the

Goa Public

Service

Commis-

-sion is to

be consul-

ted in

making

recruit-

ment

Whether

selection

post or

non-

selection

post

Name/

/Designa-

tion of

the post

Number

posts

Serial No.

Not excee-

ding 45

years (Relax-

able for

Government

servants

upto five

years in

accordance

with the

instructions

or orders

issued by

the Govern-

ment from

time to time).

Essential:

(1) Bachelors

Degree in Library

Science from a

recognized

University.

(2) Minimum one

year experience

in the relevant

field.

(3) Knowledge of

Konkani.

Desirable:

Knowledge of

Marathi.

L-5.

Group

‘C’, Non-

Gazetted,

Non-

Ministe-

rial.

Two

years

(for

direct

re-

cruits).

Assistant

Librarian.

N. A.

N.A.

Selec-

tion.

By promo-

tion, failing

which, by

direct re-

cruitment.

Promotion:

Library Assis-

tant with five

years regular

service in the

grade.

Group ‘C’,

D.S.C./

/D.P.C.

(2024)

(Subject to

variation

depending

on work-

load).

(2024)

(Subject to

variation

dependent

on work-

load).

N. A.

OFFICIAL GAZETTE — GOVT. OF GOA

SERIES I No. 39

26TH DECEMBER, 2024

1753

Department of Social Welfare

Directorate of Social Welfare

–––

Notification

50-354-2002-03-HC/Part-VII/6212

Read: 1. Notification No. 50/354/2002-03-HC/

/Part-I/4247 dated 04-10-2014.

2. Notification No. 50/354/2002-03-HC/

/Part-II/106 dated 07-04-2016.

3. Notification No. 50/354/2002-03-HC/

/Part-II/7941 dated 25-03-2012.

The following amendment shall be added

to the Notification read in the preamble.

By order and in the name of the

Governor of Goa.

Ajit Panchwadkar, Director of Social Welfare

and ex officio Addl. Secretary (SW).

Panaji, 20th December, 2024.

–––

1. Short title, commencement and applica-

bility.— (1) This scheme shall be called

“Dayanand

Social

Security

Scheme

(Amendment), 2024.

(2) This Amendment shall come into force

with effect from the date of Notification in the

Official Gazette.

2. In Para 3, Sub-Para (2) of the above

referred scheme shall be replaced with

following word and figures.

‘Disability’ means:— ‘A person with

Disability is as per the definition and

categories specified in the schedule read with

clause (zc) of section 2 of the Rights of Persons

with Disabilities Act, 2016’ and its further

amendments, if any’.

3. In Para 5, Sub-Para (iv) of the above

referred scheme shall be replaced with

following word and figures.

“Annual family income of the applicant shall

not exceed Rs. 1.50 Lakhs”.

4. In Para 3, Sub-Para (17) of the above

referred scheme word and figure “Widow

means a woman below the age of 60 years

and whose husband got expired” shall be

replaced with following word and figures.

“Widow” means a woman whose husband

got expired.

5. In Para 6, of the above referred scheme

word and figure “A widow shall be eligible

for financial assistance of Rs. 2500/- per

month” shall be replaced with following word

and figures.

i) Widow having no children shall be

eligible for financial assistance of Rs. 2500/-

per month.

ii) Widow having youngest child less

than 21 years of age shall be eligible for

financial assistance of Rs. 4000/- per month.

iii) Widow having youngest child of more

than 21 years and also, widows above 60

years of age shall be eligible for financial

assistance of Rs. 2500/- per month.

6. In addition to above, in Para 5 after Sub-

Para (ix) the following word and figure shall

be added.

“The widow eligible for the financial

assistance under the Dayanand Social

Security scheme shall not avail the benefits

of Griha Aadhar scheme rolled out by the

Directorate

Women

and

Child

Development, Government of Goa”.