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No. 4460—In exercise of

Panchayat Raj Act, 2006 (Bihar Ac

SECR

(EMPLOYMENT, S

1. Short title, extent and co

(i) These rules may

conditions and Duti

(ii) These shall extend

(iii) These shall come in

Gazette of Bihar.

2. Definitions - In these ru

(a) “Act” means the B

(b) "Government" m

Government and i

Government for th

this Act;

(d) "Commissioner"

(e) "Gram Katchah

Section-90 of the B

(f) "Sarpanch" mean

the Bihar Panchay

(g) "Panch of the Gr

(h) "Sub-Divisional M

Government and i

the Act especific

Magistrate;

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1930

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2008

PANCHAYATI RAJ DEPARTMENT

———

NOTIFICATION

29th August 2008

powers conferred by Section-146 read with Section - 94

ct 6 of 2006), the Governor of Bihar makes the following

RETARY, BIHAR GRAM KATCHAHRY

SERVICE CONDITIONS AND DUTIES) RULES, 200

ommencement :-

be called Secretary, Bihar Gram Katchahry (Employ

ies) Rules, 2007

to the whole of Bihar State.

nto force from the date of publication of the Hindi versio

ules, unless otherwise required in the context :–

Bihar Panchayat Raj Act, 2006 (Bihar Act 6 of 2006);

means State Government of Bihar;

rate" means District Magistrate of any district appointe

ncludes any other officer who has especially been appoin

he execution of all the works and any work of District M

means Divisional Commissioner;

ry" means the Gram Katchahry established under Sub

Bihar Panchayat Raj Act, 2006;

ns the elected Sarpanch of the Gram Katchahry under S

yat Raj Act, 2006;

ram Katchahry" means the elected Panch of a Gram Kat

Magistrate" means a Sub-Divisional Magistrate appoint

includes any other officer as the State Government may

cally to discharge all or any of the functions of the

+0 ,0-40

4(1) of the Bihar

Rules :

yment, Service

on in the official

ed by the State

nted by the State

Magistrate under

b-Section (1) of

Section-93(1) of

tchahry;

ted by the State

y appoint under

(subdivisional)

( ), 24 ) 2008

(i) "Block Development Officer" means an officer appointed as such by the State

Government;

(j) "Suit" means a suit triable by the judicial bench of the Gram Katchahry;

(k) "Gram Panchayat Supervisor" means an officer especially appointed by the State

Government for the purpose of supervision and inspection of books of account of Gram

Panchayats and Gram Katchahry coming under their purview;

(l) All the words and terms used but not defined in these Rules shall have the same meanings

as are assigned to them in the Act.

3. Employment of Secretary, Gram Katchahry .—A Secretary may be employed on contract basis

for the execution of works and maintenance of documents of every Gram Katchahry or judicial

bench in the district.

4. Reservation :-

(a) The roster will be prepared at district level in view of the letter no. 458 dated 30.09.2002

of the Personnel and Administrative Reforms Department.

(b) In every category as far as may be 50 per cent female candidates will be employed.

candidates of the same category.

(d) For grouping of posts action will be taken under Resolution No.-2803 dated 03.10.2006

of the personnel and Administrative Reforms Department.

(e) In this employment the reservation of handicapped persons will be admissible under

Resolution No.62 dated 05.01.2007 of the Personnel and Administrative Reforms

Department.

Note :- In case of selection of any person on merit he/she will not be debarred from employment

by reason of being a handicapped.

5. For appointment :-

(a) Qualification :-

(i) He/she must be a citizen of India and a resident of the concerned Gram Panchayat of the

State of Bihar;

(ii) The minimum educational qualification for the post of Secretary, Gram Katchahry will be

matriculate.

(b) Age.—The minimum age of the candidate shall be 18 years on the 1st January of the year

in which appointment is being made and the maximum age shall be such as may be

determined by the State Government (Personnel and Administrative Reforms

Department) from time to time.

6. Procedure for employment:-

(1)

One Secretary may be employed on contract for the execution of works and maintenance

of documents relating to the office of every Gram Katchahry and its judicial bench in the

district.

(2)

The details of the vacancies of the Secretary, Gram Katchahry in the district (as per

reservation) on the basis of roster, conditions of employment and qualification for

employment shall be published on the notice board of the offices of the District Board,

concerned Panchayat Samiti, concerned Gram Panchayat and concerned Gram

Katchahry.

(3)

Application in prescribed form (Schedule-1) shall be received in the office of the Block

Development Officer. The Block Development Officer will nominate the Gram

Panchayat Supervisor or in his/her absence any other supervisor of block level as nodal

officer in this behalf who will receive the applications and give receipt to the applicant

and maintain the applications received in the Katchahrywise register.

(4)

The panel for employment of Secretary, Gram Katchahry will be prepared by the nodal

officer nominated by the Block Development Officer on the basis of merit.

(5)

The marks obtained in the secondary (matric) examination will be the basis for

determination of merit.

(6)

The panel prepared for employment of Secretary, Gram Katchahry will be approved by

the following Committee :-

(a) Sarpanch of the Gram Katchahry

Chairman

(b) All other Panch of Gram Katchahry

Member

Member Secretary

, ( ) 24 ) 2008

(7) The Block Development Officer may attend the meeting of the committee as "Facilitator"

according to the need.

(8) The proceeding of the meeting of the committee must be sent to the District Panchayat

Raj Officer and the Block Development Officer.

(9) After the approval of the committee the said panel will be published within one month

from the last date of receipt of the application on the notice board of the offices of the

District Magistrate, District Board, concerned Panchayat Samiti, concerned Gram

Panchayat and Gram Katchahry. For raising any objection to the panel a period of fifteen

days will be granted.

(10) Any objection to the panel will be filed to the office of the Block Development Officer

concerned within fifteen days from the date of its publication.

(11) The objection received will be acknowledged to the objector.

(12) The objection will be removed by the concerned Block Development Officer within

seven days from the last date of its receipt and there after the Gram Katchahry will be

intimated which will amend the panel accordingly and republish it as per sub rule(9) as

was done before.

(13) The panel finally published will remain valid till the whole tenure of the Gram

Katchahry.

(14) First of all the vacancy of the Gram Katchahry concerned will be filled up from the

Kutchharywise merit list.

(15) The date of counselling will be published on the Notice Board of the offices of the

District Magistrate, District Board, Concerned Panchayat Committee, Concerned Gram

Panchayat and Gram Katchahry. The attendence of the candidates in the counselling will

be acknowledged.

(16) The letter (Schedule-II) for employment on contract to the candidates selected by Samiti

for Gram Katchahry will be sent by the Block Development Officer or Nodal Officer

nominated by him/her after verification of the certificates and under the signature of the

Sarpanch. The joining, on the basis of the consent letter (Schedule-III), will be accepted

by the Sarpanch.

(17) After filling the vacancy of the concerned Gram Katchahry from its merit list, the

Katchahrywise panel prepared will be preserved so that in case any vacancy occurs in

future it may be filled up from the merit list of the concerned Gram Katchahry in

descending order and on the basis of the counselling by the Samiti mentioned above.

7. Verification of Certificates.—The Block Development Officer or Nodal Officer nominated by

him will be empowered to make necessary verification of the certificates of qualifications. If

any certificate is bound to be forged or false the appointment will be cancelled and other legal

action be taken.

8. Other Conditions of Service :-

(1) The Secretary to the Gram Kuchhari will be employed on fixed fee (contract amount) and

Rs. 2000/- (Two Thousand) per month will be payable to him.

(2) With the completion of the tenure of the Gram Katchahry the contract of the candidate

employed on contract to the post of Secretary, Gram Katchahry will terminate

automatically provided that till the fresh employment on contract by the newly

constituted Gram Katchahry, he/she shall continue to discharge the functions and

responsibilities of the Secretary, Gram Katchahry and on completion of the procedure of

employment make over his/her charge to the newly employed Secretary, Gram

Katchahry.

(3) The employment will be on contract basis and the contract may be cancelled at any time

with one month's prior notice if the service is found to be unsatisfactory and in view of

the reasons mentioned in rule-11.

(4) In case of nonavailability of the suitable candidate the vacancy of the Secretary to a

particular Gram Katchahry will be filled up by giving additional charge to the Secretary

of the contiguous Gram Katchahry. For this additional charge 20 percent of the contract

amount shall be payable as deputation allowance.

(5) The selected candidate shall have to execute an agreement in prescribed form before the

employment. The agreement will be signed by the Sarpanch on behalf of the Gram

Katchahry.

9. Payment of contract amount .—The payment of the contract amount will be made with the joint

signature of the Sarpanch/Up-Sarpanch on the basis of the absentee report/statement;

( ), 24 ) 2008

Provided that, in the event of any one post of Sarpanch or Up-Sarpanch being vacant, the

payment of the contract amount will be made with the joint signatures of the Panch elected by

the majority of the Panchs and Sarpanch or Up-Sarpanch.

10. Functions and responsibilities of the Secretary, Gram Katchahry :-

(1) Maintenence or custody of the case register and Record register of the cases filed in the

Gram Katchahry.

(2) Maintenance and custody of the Account book/cash book and other books of the Gram

Katchahry.

(3) Presentation of records and registers of cases before the Sarpanch/Judicial bench and

service of notice/summons to the parties of the case.

(4) He/she will be accountable for performance of all the works relating to the Gram

Katchahry/judicial bench.

(5) Any other responsibility as may be assigned to him/her from time to time in relation to

the business of the Gram Katchahry.

11. Disciplinary action.—In case of being absent, not marking his/her presence in time and

negligence of duties, corrupt practices, mental insolvency, the Sarpanch or in his/her absence

the Up-Sarpanch of the Gram Katchahry may initiate disciplinary action. The final decision with

respect to the disciplinary action will be taken by the committee mentioned in para 6(6) of these

Rules. The appropriate action will be taken by the Sarpanch/Up-Sarpanch of the concerned

Gram Katchahryin the light of the decisions taken by the said committee.

12. Complaint.— Any complaint against the employment on contact to the post of Secretary, Gram

Katchahry, under these Rules, may be made before the concerned Sub-divisional Magistrate

within 30 (thirty) days from the date of such employment. The Subdivisional Magistrate will be

empowered to take decision on the complaint received. The Subdivisional Magistrate concerned

will take decision on the complaint not later than 30 days.

13. Appeal.— The appeal against the decision of the Subdivisional Magistrate will be preferred

before the concerned District Magistrate within thirty days of such decision, which is to be

heard by the District Magistrate or the officer, not below the rank of Additional District

Magistrate nominated by him/her. The decision will be given after hearing.

14. Miscellaneous.—The State Government may clarify any provision of these Rules by

notification/instruction and remove any difficulty arising in its implementation.

By the order of the Governor

Sd/-Illegible,

Principal Secretary to the Government.

, ( ) 24 ) 2008

Schedule-I

Application form

Application for employment to the post of Secretary Gram Katchahry

Tick mark (G) which ever is applicable

Name of Block and

Gram Katchahry for employment :-

Name of the candidate :-

(a)

Name of the father/husband :-

(b)

Name of the mother :-

Date of Birth :-

Sex :- Male Female

Age on the date of application Year Month Day

Permanent Address :- Village/Town/Mohalla/Road

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---------------------------------Police Station ..................................... District ............................

Pin Code ..........................

Postal Address :- Village/Mohalla / Town/Road

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---------------------------------Police Station ..................................... District ............................

Pin Code ..........................

Caste :-

General Reserved

10.

Category of Reservation :- SC ST MBC BC

11.

If handicapped :-Visually impaired Audiblly impaired

Orthopaedically impaired

12.

Qualification :-

Educational

Name of the

School/

College

Year of Passing

Total Marks

obtained

Percentage of

Marks

Matric

Note: If any candidates has passed matriculation or intermediate examination or obtained degree

of graduation or postgraduation, in that case too the merit list will be prepared on the basis

of marks obtained in the Matriculation examination.

Certified that all the above information is true. If any information is found to be false, my

candidature may be cancelled and necessary legal action be taken.

Place..................

Date ..................

Signature of the Candidate

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ACKNOWLEDGEMENT

Received application in prescribed form for employment to the post of Secretary, Gram

Katchahry from Shri/Sushri/Shrimati .................................................................... and the

receipt is .........

Dated ...........................

Signature and full name of the

recipient (with seal).

Self attested

passport size

photo

( ), 24 ) 2008

Necessary Instructions

1. The application should be sent directly or by registered post to the District Magistrate.

2. Self addressed envelope of 10"×6" size with stamp is to be attached with the application.

3. The application must be accompanied with the certificate of qualification/marks

sheet/caste certificate.

4. Those selected shall be present at the date, time and place fixed alongwith their all the

original certificates / markssheets/caste certificate as well as the attested photocopies

thereof.

5. Prior to employment residential certificate, as necessary, must be furnished.

6. Necessary verification will be made on the basis of the photo copies and in case of any

error being found the employment will be cancelled and legal action be taken.

7. No travelling allowance will be admissible for counselling / joining.

Note :-

S.C.

–

Schedule Castes

S.T.

–

Schedule Tribes

M.B.C.

–

Most Backward Classes

B.C.

–

Backward Classes.

Schedule - II

Employment letter for Secretary, Gram Katchahry

To,

Shri / Sushri / Shrimati ..................................................

....................................................................................

With pleasure it is to inform that you have been selected for employment as

.................................................... of Gram Katchahry .............................................. under the

Block of ....................................... your employment will be made as per Secretary, Bihar

Gram Katchahry (employment, service conditions and duties) Rules, 2007. If the

employment is acceptable to you please submit it to the undersighed with your consent in

the following proforma and join the above mentioned Gram Katchahry within ten days.

Date .....................

Place ....................

Signature of the Sarpanch,

Full name, Office and Seal.

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Schedule - III

Consent Letter

I ....................................................................................., father's name ..............................

mother's name ........................................................ address ...................................................

give my consent to work as Secretary, Gram Katchahry under the conditions mentioned in

Secretary, Bihar Gram Katchahry (employment, service conditions and duties) Rules,

2007.

Date .....................

Place ...................

Signature of the Sarpanch,

Full name ........................

Address.........................

————

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