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2
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
REGISTERED OFFICE
The registered office of the K. K. University shall be at Berauti, P. O. Nepura, P. S.
Deep Nagar, Biharsharif, District Nalanda, PIN 803115, Bihar.
CORPORATE OFFICE IN THE CAPITAL CITY/METRO CITY ,PATNA
Quite soon, the Corporate Office in the Metro City/ Capital City will be opened, the
notification of which will be provided to the State Government in due course.
CITY OFFICE IN NALANDA
The opening of the City Office in Nalanda shall be notified soon.
FIRST STATUTES
1
SHORT TITLE,
EXTENT AND
COMMENCEMENT
(1)
These statutes may be called “The First Statutes ” of
the K. K. University, Bihar, 2018.
(2)
These statutes shall come into force from the date
of publication of the Statutes in the official Gazette of
the Government of Bihar.
(3)
The ‘Registered Office’ of K. K. University,
Bihar shall be situated at Berauti, P.O. Nepura,
P. S. Deep Nagar, Biharsharif, District Nalanda, Pin-
803115, Bihar.
(4)
Establishment
of
‘Corporate
Office’
in
the
Capital/Metro city
2
DEFINITIONS
Patna and City Office’ in Nalanda are to be notified
separately. In these statues, unless the context otherwise
requires;
1.
“Act” means, The Bihar State Private University
Act, 2013.
2.
“Sponsoring Body’ means “Samajik Kalyan
Sanstha”, a Registered Society;
3.
“Board of Management” means the ‘Board of
Management’ constituted under section … of the
Act;
4.
“AICTE” means All India Council for Technical
Education;
5.
“Academic Year” means the period from 1st July
of any year to 30th June of the following year;
6.
“BBOSE” means Bihar Board of Open Schooling
and Examination;
7.
“CSIR” means the Council of Scientific and
Industrial Research, New Delhi;
8.
“DEC” means the Distance Education Council;
[“DEB” means Distance Education Bureau]
9.
“Distance Education” means education imparted
by combination of any two or more means of
communication, viz. broadcasting, telecasting,
correspondence
courses,
seminars,
contact
programmes and any other such methodology;
10.
“DST” means the Department of Science and
Technology of the Government of India;
11.
“Employee” means a person appointed by the
University to work in the University, colleges,
3
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
institutions or study centres and includes
teachers, officers (other than the Visitor) and
other employees of the University;
12.
“Fee” means collection made by the University
from the students which is not refundable;
13.
“Government” means the State Government of
Bihar;
14. “Higher Education” means study of a curriculum
or course for the pursuit of knowledge beyond
10+2 level;
15.
“Hostel” means a place of residence for the
students of the University or its colleges,
institutions or centres maintained or recognized
by the University;
16.
“ICAR” means Indian Council of Agricultural
Research;
17.
“MCI” means Medical Council of India, Delhi;
18.
“NAAC” means National Council of
Assessment & Accreditation, Bangalore;
19.
“NCTE” means the National Council of Teacher
Education, Delhi;
20.
“Off-Campus Centre” means a centre of the
University established by it outside the main
campus operated and maintained by university,
having the University’s complement of facilities,
faculty and staff;
21.
“PCI” means Pharmacy Council of India, Delhi;
22.
“Prescribed” means prescribed by rules made
under this Act;
23.
“Regulating Body” means a body established
by the
Government of India for laying down norms and
conditions for ensuring academic standards of
higher education and Technical education, such
as
UGC,
AICTE,
NCTE,
MCI,
PCI,
NAAC,ICAR, DEC, CSIR etc. and includes the
State Government of Bihar;
24.
Rules” means the rules made under this Act;
25.
“Schedule” means the Schedule of this Act;
26.
“Sponsoring Body” in relation to the University
established under this Act means a society
registered under the Societies Registration Act;
27.
“Statutes”, “Ordinances” and “Regulations”
mean respectively the Statutes, Ordinances and
Regulations of the University made under this
Act;
28.
“Student of the University” means a person
enrolled in the University for taking a course of
study for a degree, diploma or other academic
distinction duly recognized by the University,
including a research degree;
29.
“Study Centre” means a centre established and
maintained or recognized by the University for
the purpose of advising, counseling or for
4
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
rendering any other assistance required by the
students in the context of distance education;
30.
30 “Teacher” means a Professor, Associate
Professor, Assistant Professor or any other
person required to impart education or to guide
research or to render guidance in any other form
to the students for pursuing a course of study of
the University, who is so designated under
this Act;
31.
“UGC”
means
the
University
Grants
Commission, established under the University
Grants Commission Act, 1956;
32.
“Private University” means a University
established and incorporated under section 6 of
this Act.
3
OBJECTS OF
THE
UNIVERSITY.
The objectives for which the University is established
under this Act are as follows.
(a)
To provide instructions, teaching, training, and
research in Medical, Dental, Homoeopathy,
Naturopathy,
Nursing,
Paramedical,
Pharmaceuticals,
Engineering,
Management,
Shipbuilding, Arts and Science, Education, Law,
Agriculture, Physical Education, Veterinary
Science, Fashion Technology, Vocational and
allied courses and related Subjects and make
provisions for research, advancement and
dissemination of knowledge therein;
(b)
To create higher levels of intellectual abilities;
(c)
To establish state of the art facilities for
education and training;
(d)
To establish its Campus in the state of Bihar, and
to have study centres, campuses and examination
centres at different places in India and abroad
subject to the permission of the regulatory bodies
(e)
To offer continuing education and distance
education programmes subject to the permission
of the regulatory bodies;
(f)
To
institute
degrees,
diplomas,
charters,
certificates and other academic distinctions on
the basis of examination, or any such other
method of evaluation;
(g)
To collaborate with other Universities, Colleges,
research
institutions,
industry
associations,
professional associations in India or abroad
while conceptualizing, designing and developing
specific educational and research programmes,
training programmes, exchange programmes for
students, faculty members and others;
(h)
To disseminate knowledge through seminars,
conferences workshops, executive education
porgrammes,
community
development
programmes,
publications,
and
training
programmes;
(i)
To undertake programmes for the training and
5
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
development
of
faculty
members
of
the
University and other institutions in India and
abroad.
(j)
To undertake collaborative research with any
organization in India and abroad.
(k)
To provide consultancy to industry, Government
and public organizations.
(l)
To ensure that the standards of the degrees,
diplomas,
charters,
certificates,
and
other
academic distinctions are not lower than those
laid down by University Grants Commission
(UGC),
All
India
Council
for
Technical
Education (AICTE), Bar Council of India (BCI),
the Distance Education Bureau (DEB), the Dental
council of India(DCI), the Indian Nursing
Council (INC), The Medical Council of India
(MCI), the National Council for Teachers
Education (NCTE)and the Pharmacy Council
of India (PCI), and other National
Accreditation bodies;
(m)
To do all things necessary or expedient to promote
the above objectives including conduct of field
outreach
programmes
and
community
development and awareness campaigns;
(n)
To pursue any other objective as may be
approved by the state Government.
4
POWER OF
THE
UNIVERSITY
Subject to the provisions of the Act, the Statutes, or
Rules made Thereunder or any other relevant laws
for the time being in force, the University shall
have following powers, namely;
(a) To establish, maintain and recognize such
Regional Centres and Study Centres as may
be determined by the University from time to
time in the manner laid down by the Statutes.
(b) To carry out all such other activities as may be
necessary or feasible in furtherance of the object
of the University.
(c) To
confer
degrees,
diplomas,
charters,
certificates or other academic distinctions and
professional designations, capacity building
programmes, Doctoral (Ph.D.) programmes
and designation in the manner and under
conditions laid down in the Statutes.
(d)
To institute and award fellowships, scholarships
and prizes etc. in accordance with the Statutes.
(e) To demand and receive such fees, bills, invoices
and collect charges as may be fixed by the
Statutes or Rules, as the Case may be
(f) To make provisions for extra-curricular activities for
students and employees.
(g)
To make appointments of the academic staff,
6
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
officers and employees of the University or a
constituent college, affiliated colleges, regional
centres, study centres located in India and abroad.
(h)
To
receive donations and gifts of any kind
and to acquire, hold, manage, maintain and
dispose off any movable and immovable property,
including society and endowment properties for
the purpose of the University or a constituent
college, or a regional centre or study centre.
(i)
To
institute and maintain halls and to
recognize places of residence for students of the
University or a constituent college at the main
campus or other campuses in India and abroad.
(j) To supervise and control residence and to regulate
discipline among students and all categories of
employees and to lay down employees service
conditions and rules.
(k)
To create academic, administrative and support
staff and other necessary posts.
(l)
To collaborate with other Universities, R&D
Organizations and industries of repute.
(m) To offer all kinds of academic programmes of part-
time and full-time in regular, ODL and vocational
modes.
(n) To do all things necessary or expedient to
exercise the above powers.
5
OFFICERS
OF
THE
UNIVERSITY
(i) THE VISITOR
APPOINTMENT OF THE VIS ITOR:
The Visitor of the University, an academician of eminence
or a person having long standing experience in
administration or social work of recognition, would be
appointed by the sponsoring body for a period
of three years.
THE POWER AND DUTIES OF THE VISITOR:
(1)
To call for any paper or information relating to
the affairs of the University;
(2)
On the basis of the information received by the
Visitor, if he/she is satisfied that any order,
proceeding, or decision taken by any authority
of the University is not in conformity with the
provisions of this Act or Statutes, Ordinances,
Regulations and rules made thereunder, he/she
may issue such directions as he may deem fit in the
interest of the University and the directions
so issued shall be complied with by the
University.
(3) The Visitor shall, when present, preside at the
convocation of the University for conferring
degrees and diplomas.
REMOVAL OF THE VISITOR:—
The Visitor may be removed from his office by the
sponsoring body if it is found that the incumbent
(1)
has become insane and stands so declared by a
competent court;
7
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
(2)
has been convicted by a court for any offence
involving moral turpitude
(3)
has become an un-discharged insolvent and stands
so declared by a competent court
(4)
has become physically unfit and incapable of
discharging the functions or duties of the office
due to protracted illness or physical disability; or
(5)
has willfully omitted or refused to carry out the
provisions of this Act or has committed breach of
any of the terms and conditions of the service
contract or any other conditions laid down by the
statutes, or has abused the powers vested in him
or if the continuance of the Visitor in the office
has become detrimental to the interests of the
University
provided that, the Visitor shall be given a
reasonable opportunity to show-cause by the
sponsoring body before taking recourse to action
under clauses (4) and (5) above in this Statute for
his removal from the said office.
(ii) THE CHANCELLOR
1.
The Chancellor shall be academician of eminence
or a person having long standing experience in
administration or social work of recognition. The
Chancellor shall be appointed by the sponsoring
body for a period of three years with the approval
of the Visitor. He shall be eligible for
reappointment for more terms with the approval
of the Visitor and Sponsoring Body.
2.
The Chancellor shall be the head of the
University.
3.
The Chancellor shall preside at the meetings of
the Governing Body (BoG) and shall, when the
Visitor is not present, preside at the convocation
of the University for conferring degrees, diplomas
or other academic distinctions.
THE
POWER
AND
DUTIES
OF
THE
CHANCELLOR
(1) (a) to call for any information or record;
(b) to appoint the Vice-Chancellor;
(c) to remove the Vice-Chancellor in accordance
with the provisions depicted below.
If, at any time upon representation made or
otherwise and after making such inquiry as may be
deemed necessary, the situation so warrants and if the
continuance of the Vice-Chancellor is not in the
interests of the University, the Chancellor may, by an
order in writing stating the reasons therein, ask the
Vice-Chancellor to relinquish his office from such date
as may be specified in the order
provided that, before taking an action, the Vice-
Chancellor shall be given an opportunity of being heard.
2
The Chancellor may call any information or
records from any officers or authority of the
8
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
University, relating to any affair of the University
as he may think necessary and the Vice-
Chancellor shall furnish the same. It shall be
lawful for the Chancellor, after perusal of such
information or records, to give, in the interest of
the University, any directive to the Vice-
Chancellor, or take any action against any one as
he deems fit and the Vice-Chancellor shall
comply with such directives.
3
The Chancellor shall have the right to conduct
either suo-motu or on a representation received by
him, an inspection of a School, hostel, office, or
any other establishment or part of the University
and of the examination centers himself or can
direct any person or authority to do so. He can
order an inquiry to be made in respect of any of
these establishments. He can also order an inquiry
to be made in respect of any matter connected
with the administration and finances of the
University.
4
The Chancellor shall communicate to the Vice-
Chancellor, the result of such an inspection or
inquiry together with his views and advice with
regard to the action to be taken thereon. On
receipt of the communication made by the
Chancellor,
the
Vice-Chancellor
shall
communicate
forthwith
to
the
Authority
concerned, the result of the inspection or inquiry
and the views of the Chancellor and the advice
tendered by him regarding action to be taken
thereon. The Authority concerned shall take
action on the advice given by the Chancellor
within a reasonable time.
5
The Vice-Chancellor shall, along with his
opinion, communicate to the Chancellor the
action proposed to be taken by the concerned
authority.
6
Where the Authority concerned does not take
action to the satisfaction of the Chancellor within
the time limit, if any, fixed by the Chancellor, the
Chancellor
may,
after
considering
any
explanation furnished or representation made by
the Authority concerned, issue such directions as
he may think fit and the Vice-Chancellor or the
Authority concerned shall be bound to comply
with such directions.
7
Without prejudice to the foregoing provisions, the
Chancellor may by an order in writing annul,
suspend or modify any resolution, order or
proceeding of any of the officers or authorities of
the University not in conformity with the Act, the
Statutes or the Ordinances or not in the interest of
the University
provided that, before making any such order,
9
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
he shall call upon the Officer or the Authority, as
the case may be, of the University to show cause
why such an order should not be made and if any
cause is shown within the time limit fixed by the
Chancellor, the same shall be considered.
8
Every proposal for the conferment of an Honorary
Degree as recommended by the Committee
appointed for the purpose by the Governing Body
(BoG) shall be subject to confirmation by the
Chancellor.
9
In case of resignation or termination of the Vice-
Chancellor, the Chancellor shall nominate the
Senior Director or Dean as Officiating Vice-
Chancellor due to temporary absence of the
regular incumbent.
10
In case of an emergency like illness, absence or
death of the Chancellor, in his absence, the Vice-
Chancellor shall perform the duties of the
Chancellor till the Chancellor reassumes his
office or a new Chancellor is appointed as the
case may be. However, such a period will
normally not exceed six months.
11
The Chancellor shall appoint the Vice-Chancellor
as per the procedure laid down in the Statutes.
12
The Chancellor shall be the appointing and
disciplinary authority for the following officers of
the university, namely;
(i)
the Vice-Chancellor;
(ii)
the Pro-Vice-Chancellor;
(iii)
the Deans of Faculties;
(v)
the Registrar;
(iv) the Controller of Examinations;
(vi) the Chief Finance Officer;
13. The Chancellor, in writing under his signature,
may resign from his office by giving a notice of
three months to the Sponsoring Body. The
Sponsoring Body may accept his resignation.
(iii) REMOVAL OF THE CHANCELLOR
The Chancellor may be removed from his office by
the sponsoring body on the recommendation of the
Visitor, if it is satisfied that the incumbent –
(i) has become insane and stands so declared by a
competent court; Or
(ii)
has been convicted by a court for any offence
involving moral turpitude; or
(iii)
has become an un-discharged insolvent and
stands so declared by a competent court; or
(iv)
has become physically unfit and incapable of
discharging the functions or duties of the office
due to protracted illness or physical disability;
or
(v)
willfully omitted or refused to carry out the
provisions of this Act or has committed breach
of any of the terms and conditions of the service
10
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
contract or any other conditions laid down by
the Statutes, or has abused the powers vested in
him or if the continuance of the Chancellor in
the office has become detrimental to the
interests of the University:
provided that, the Chancellor shall be
given a reasonable opportunity to show-cause
by the sponsoring body before taking recourse
to action for his removal from the said office.
(iv) THE VICE CHANCELLOR
APPOINTMENT, TERMS AND CONDITIONS
FOR THE APPOINTMENT
1.
The Vice Chancellor shall be appointed by the
Chancellor from a panel of three persons
recommended by the ‘Sponsoring Body’ and shall
hold the office for a term of three years subject to
the provision contained in sub-section (1) of ‘The
Power & Duties of the Chancellor’:
provided that, after expiry of the term of
three years, a person shall be eligible for re-
appointment for another term of three years.
provided further that a Vice-Chancellor
shall continue to hold the office even after
expiry of his term till new Vice-Chancellor
joins. However, in any case this period shall not
exceed one year after re-appointment.
2.
There shall be a three
member ‘Search
Committee’ constituted or appointed by the
Chancellor
for
appointment
of
the
Vice-
Chancellor.
(i) a nominee of the Sponsoring body,
nominated by the Chairman, shall act
as the Chairman of this committee.
(ii)
an eminent educationist, nominated
by the Sponsoring body.
(iii) Vice-Chancellor
of
any
other
University
nominated
by
the
Sponsoring body
3.
The Search Committee shall recommend a panel
of not more than five names in alphabetical order
to the Sponsoring Body in a sealed envelope for
appointment to the post of Vice-Chancellor within
such period as the Chancellor may stipulate while
appointing the Search Committee.
4.
The Vice-Chancellor shall be appointed by the
Chancellor from the panel of three persons
recommended by the Sponsoring Body. The
Chancellor may call all the members from the
panel for discussion and appoint one of them as
Vice Chancellor.
(5)
In case the Search Committee fails to make a
unanimous recommendation, each member of the
Committee shall submit a panel of not more than
five names to the Sponsoring Body. The
11
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
Sponsoring Body shall recommend a panel of
three persons to the Chancellor for appointment
of the Vice-Chancellor.
(6)
Non Submission of the panel by any member of
the Search Committee shall not invalidate the
appointment of the Vice-Chancellor.
(7)
The Vice-Chancellor shall hold office for a term
of three years from the date on which he enters
upon his office till attaining the age of 70 years
and shall be eligible for reappointment for one or
more term(s) of three years in compliance with
the norms prescribed by the regulatory bodies:
provided that, the Vice-Chancellor shall
continue to hold his office after the expiry of his
term till new Vice-Chancellor joins for a period
not exceeding one year, in aggregate.
(8)
The eligibility and criteria for the post of Vice-
Chancellor shall be as may be prescribed by the
rules and regulations issued by the University
Grants Commission from time to time.
(9)
The Vice-Chancellor may resign from his office
by giving a notice of three months by addressing
the Chancellor in written form.
(10)
If the vacancy occurs in the office of the Vice-
Chancellor because of leave, illness, suspension
pending
departmental
enquiry,
resignation,
termination or otherwise; the Chancellor may
appoint Pro-Vice-Chancellor or in his absence, a
suitable person to act as the Vice-Chancellor for
a period not exceeding six months, in aggregate.
(v) POWER AND DUTIES OF THE VICE
CHANCELLOR
1.
The
Vice-Chancellor
shall
be
the
Chief
Executive and Academic officer of the university
and in the absence of the Chancellor shall preside
at meetings and convocation of the University
and shall have the powers of superintendence and
control over the affairs of the University and
shall execute the decisions of various authorities
of the University.
2.
The
Vice-Chancellor
shall
be
Ex-officio
Chairman of the Board of Management (BOM),
the Academic Council, Selection Committee(s),
Finance Committee, Board of studies (BOS) and
such other committee/s constituted under this
Statute.
3.
The Vice-Chancellor shall be entitled to be
present and address, any meeting of any
Authority or other body of the university, but
shall not vote in the first instance but shall have
and exercise a casting vote in the case of equality
of votes.
4.
The Vice-Chancellor shall be responsible for the
proper administration of the University and for a
12
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
close coordination and integration of teaching,
research and extension work and other matters
connected therewith or incidental thereto.
5.
It shall be the duty of the Vice-Chancellor to see
that this Act, the Statute, the Ordinances and the
Regulations are duly observed and he shall have
all the powers necessary to ensure such
observance.
6.
The Vice-Chancellor shall have all the Powers
necessary for the proper maintenance of
discipline in the University and he may delegate
any such power to such officer or officers as he
may deem proper.
7.
The Vice-Chancellor shall have the power to
convene or cause to be convened the meetings of
the BoM, the Academic Council, the Finance
Committee, Selection Committee(s), BoS and
any Authority and Body constituted under the
provisions of the Act of the University.
8.
The Vice-Chancellor shall exercise general
supervision and control over the affairs of the
University
and
shall
ensure
the
faithful
observance of the provisions of the Act and
Statutes and Regulations.
9.
Except when the Board of Management or
Academic council is in Session, the Vice-
Chancellor if he is of the opinion that immediate
action is necessary on any matter, may exercise
any power conferred on any Authority of the
University by or under this Act and shall apprise
the authority concerned at its next meeting of the
action taken by him on such matter:
provided that such exercise of power shall be
made only in emergent situation and in no case in
respect of creation, and up gradation of posts and
appointments thereto.
provided further that if the authority
concerned is of the opinion that such action
ought not to have been taken, it may refer the
matter to the Chancellor whose decision thereon
shall be final.
10 Where any action taken by the Vice-chancellor
mentioned in this Statute affects any person in the
service of the University to his disadvantage such
person may prefer an appeal to the Chancellor
within thirty days from the date on which such
person has been served with a notice of the action
taken.
11 The Vice-Chancellor shall exercise such other
power and perform such other duties as may be
assigned to him by the Statutes or the ordinances.
12 The Vice-Chancellor shall appoint Dean (Students
welfare) and Proctor from amongst the teachers
and paper setters and examiners from the panel of
13
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
names submitted by the Board of Moderators.
13.
The Vice-Chancellor shall be responsible for the
presentation of the Budget and Accounts to the
Court.
14.
The Vice-Chancellor may defer implementation
of a decision taken or a resolution passed by any
authority, body or committee of the University if,
in his opinion the same is not consistent with the
provisions of the Act, Statutes, Ordinances or
Regulations or that such decision or resolution is
not in the interest of the University and refer it
back to the authority, body or committee
concerned for reconsideration within fifteen days
from the date of its decision or resolution. In case
the authority, body or committee refuses to revise
such decision or resolution wholly or partly or
fails to take any decision within fifteen days then
such matter shall be referred to the Chancellor
and his decision thereon shall be final.
15.
If there are reasonable grounds for the Vice-
Chancellor to believe that there is an emergency
which requires immediate action to be taken, he
shall take such action, as he thinks necessary, and
shall at the earliest opportunity, report in writing
the grounds for his belief that there was an
emergency, and the action taken by him, to such
authority or body as would, in the ordinary
course, have dealt with the matter.
In the event of a difference arising between the
Vice-Chancellor and the authority or body
whether there was in fact an emergency, or on the
action taken (where such action does not affect
any person in the services of the University), or
on both, the matter shall be referred to the
Chancellor whose decision thereon shall be final:
provided that, where any such action taken
by the Vice-Chancellor affects any person in the
service of the University, such person shall be
entitled to prefer, within three months from the
date on which he receives notice of such action,
an appeal to the Board of Management and the
Board of Management may confirm or modify or
reverse the action taken by the Vice-Chancellor.
16.
Where any matter is required to be regulated by
the Statutes, Ordinances and Regulations, but no
Statutes, Ordinances or Regulations are available
in that perspective, the Vice-Chancellor may, for
the time being, regulate matter by issuing such
directions as he thinks necessary, and shall, at the
earliest opportunity thereafter, place them before
the Governing Body or other authority or body
concerned for approval. He may, at the same time,
place before such authority or body for
consideration the draft of the Statutes, Ordinances
14
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
and Regulations, as the case may be, required to
be made on that behalf.
17.
As the Chairman of the authorities or bodies or
committees
of
the
University,
the
Vice-
Chancellor shall have the power to suspend a
member from the meeting of the authority, body
or committee for persisting to obstruct or stall the
proceedings or for indulging in behaviour
unbecoming of a member, and shall report the
matter accordingly, to the Chancellor.
18.
The Vice-Chancellor shall place before the
Governing Body (BoG) a report of the work of
the University periodically as provided under the
Ordinances.
19.
The Vice-Chancellor shall be ‘Disciplinary
Authority’ for teachers and Class I (Group A)
officers of the University.
20.
The emoluments and other terms and conditions
of service of Vice-Chancellor shall be such as
may be prescribed by the Human Resource
Manual of the University.
(VI) REMOVAL OF THE VICE-CHANCELLOR
The Vice-Chancellor may be removed from his office
by the sponsoring body on the recommendation of the
Chancellor, if it is satisfied that the incumbent -
(i)
has become insane and stands so declared by
a competent court;
(ii)
has been convicted by a court for any
offence involving moral turpitude;
(iii)
has become an un-discharged insolvent and
stands so declared by a competent court;
(iii)
has been physically unfit and incapable of
discharging functions due to protracted
illness or physical disability;
(iv)
has willfully omitted or refused to carry out
the provisions of this Act or has committed
breach of any of the terms and conditions of
the service contract or any other conditions,
or has abused the powers vested in him or if
the continuance of the Vice-Chancellor in
the office is detrimental to the interests of the
university:
provided that the Vice-Chancellor shall be given a
reasonable opportunity to show cause by the Chancellor
before taking recourse for his removal.
provided further that the Chancellor may, at any time
before making such order, place the Vice-Chancellor
under suspension, pending enquiry.
(vii) THE REGISTRAR
APPOINTMENT, TERMS AND CONDITIO
NS FOR THE POS T OF THE REGIS TRAR
(1)
The Registrar shall be whole-time salaried officer
of the University and shall be appointed by the
Chairperson of the Sponsoring Body for a period
15
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
of three years on the recommendation of a
Selection Committee. The tenure may be renewed
for a similar term by the Chairperson.
(2)
Selection Committee for Appointment of
Registrar shall consists of the following:
(i)
The
Vice-Chancellor,
ex-officio
chairman;
(ii)
one nominee of the Sponsoring Body
nominated by the Sponsoring Body
from amongst its members;
(iii)
two
persons,
nominated
by
the
Governing Body (BoG) from amongst
its members;
(iv) two
experts
having
special
knowledge in the field related to
the post who are not connected with the
University, nominated by the Vice-
Chancellor.
(3)
The qualifications and experience for appointment
of the Registrar shall be such as may be
prescribed by the University Grants Commission
and approved by the Government.
Desirably, the Registrar shall possess a Master’s
degree, preferably a Doctorate degree with acclaimed
research publications, a good academic record and
experience in academic administration.
At least 15 years of experience as Lecturer / Asstt.
Professor/ Associate Professor with 5 years in Associate
Professor’s grade along with experience in educational
administration of at least 5 years is also desirable or,
comparable experience in research establishment and / or
other institutions of higher education or, 15 years of
administrative experience of which 5 years as Deputy
Registrar or an equivalent post.
(4)
The emoluments and other terms and conditions
of service of the Registrar shall be such as may
be prescribed by the General Service Rules of
the University:
provided that the term of appointment of the
Registrar shall not be continued beyond the date of his
attaining the age of superannuation prescribed by the
regulatory bodies.
provided further that notwithstanding his attaining
the age of superannuation, he shall continue in the office
until his successor is appointed and enters upon his office
for a period up to one year.
(5) When the office of the Registrar is vacant or when
the Registrar is, by reason of illness, absence or
otherwise, unable to perform the duties of his
office, the Vice-Chancellor may appoint a suitable
person to officiate as the Registrar until the
Registrar resumes duties.
(6)
The Registrar may, by writing under his signature
addressed to the Chancellor, resign from his
16
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
office by giving notice of three months.
(7)
The Registrar shall work under control, direction
and superintendence of the Vice-Chancellor.
(8)
Notwithstanding anything contained in the Act or
the Statute, the Board of Management may
appoint an officer of the Central or State
Government to be the Registrar on such terms and
conditions as may be prescribed by the Board of
Management in consultation with the State
Government.
(viii) POWER AND DUTIES OF THE
REGISTRAR
(i)
The
Registrar
shall
be
the
Chief
Administrative Officer of the University.
The Registrar shall have power to take disciplinary
action against such of the employees, excluding teachers
and officers, and to suspend the employees and to initiate
enquiry into the charges, and impose penalty as provided
in this Statute.
provided that no such penalty shall be imposed
unless the person has been given a reasonable opportunity
of showing cause against the action proposed to be taken
in regard to him.
(ii)
An appeal shall lie to the Vice-Chancellor
against any order of the Registrar imposing
any of the penalties specified in the Statute.
(iii)
In a case where the inquiry discloses that a
punishment beyond the power of the
Registrar is called for, the Registrar shall
upon the conclusion of the inquiry as
provided in the Regulation make a report to
the
Vice-Chancellor
along
with
his
recommendations:
provided that an appeal shall lie to the
Chancellor against an order of the Vice-
chancellor imposing any penalty within a
period of sixty days.
(iv) The Registrar shall be ex-officio member
secretary of the Governing Body, Board of
Management, Board of Studies, Grievance
Redressal
Committee
and
Academic
Council, but shall not be deemed to be a
member of either of these authorities and he
shall be ex-officio member-secretary of the
court as well.
(v)
All contracts shall be signed and all
documents and records shall be authenticated
by the Registrar on behalf of the University.
(vi)
The Registrar shall be the Member Secretary
of the Academic Council but he shall not
have a right to vote.
(vii)
The Registrar shall exercise such other
powers and perform such other duties as may
be prescribed by the Vice-Chancellor.
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BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
(viii) To be the custodian of the records, the
common seal and such other property of the
university as the Board of Management shall
commit to his charge;
(ix)
To issue all notices convening the meeting of
the Court, the Board of Management, the
Academic Council and of any Committee
appointed by these Authorities;
(x)
To keep the minutes of all the meetings of
the Court, the Board of Management, the
Academic Council and of any Committee
appointed by these Authorities;
(xi)
To conduct the official correspondence of
the Court, the Executive council and the
Academic Council and other Statutory
committees;
(xii)
To supply to the Chancellor, copies of the
agenda of the meetings of the Court and
BoM as soon as they are issued and minutes
of such meetings;
(xiii) To represent the university in suits or
proceedings by or against the university, sign
powers of attorney and verify pleadings or
depute his representative for the purpose;
and
(xiv) To perform such other duties as may be
specified in the Statutes, the Ordinances or
the Regulations or as may be required from
time to time by the Vice-Chancellor or the
Board of Management.
REMOVAL OF THE REGISTRAR
The Registrar may be removed from his office if the
Chancellor is satisfied that the incumbent;
(1)
has become insane and stands so declared by a
competent court;
(2)
has been convicted by a court for any offence
involving moral turpitude;
(3)
has become an un-discharged insolvent and stands
so declared by a competent court;
(4)
has been physically unfit and incapable of
discharging functions due to protracted illness or
physical disability;
(5)
has willfully omitted or refused to carry out the
provisions of this Act or has committed breach of
any of the terms and conditions of the service
contract or any other conditions, or has abused the
powers vested in him or if the continuance of the
Registrar in the office is detrimental to the
interests of the university:
provided that the Registrar shall be given a
reasonable opportunity to show cause by the Chancellor
before taking recourse for his removal.
provided further that the Chancellor may, at any time
before making such order, place the Registrar under
18
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
suspension, pending enquiry.
(ix) THE CHIEF FINANCE OFFICER
(1)
The appointment of the Chief Finance Officer
shall be made by the Chancellor in such manner
as may be prescribed by the Statutes.
(2)
The Chief Finance Officer shall exercise such
powers and perform such duties as may be
prescribed by the Statutes.
(3)
The terms and conditions of employment of the
Chief Finance Officer shall be those contained in
the contract of employment.
(a)
The Chief Finance officer shall be appointed for a
term of 3 years and shall be eligible for re-
appointment, and shall retire at the age in
compliance
with
the
rules
of
the
State
Government/regulatory bodies.
(b)
The emoluments shall be such as practiced by the
State Government from time to time & other
terms and conditions of service of the Chief
Finance officer shall be such as may be prescribed
by the Board of Management from time to time.
(c)
When the office of the Chief Finance officer is
vacant or when the Chief Finance officer is by
reason of illness, absence or any other cause,
unable to perform the duties of his office, the
duties of the office shall be performed by such
person as the Vice-Chancellor may appoint for the
purpose.
POWER AND DUTIES OF THE CHIEF FINANCE
OFFICER
(a)
The Chief Finance officer shall be ex-officio
secretary of the Finance committee, but shall not
be deemed to be a member of such committee.
(b)
In all proposals having financial implications the
advice of the Finance officer shall be obtained.
(c)
The Chief Finance Officer shall exercise general
supervision over the funds of the university and
shall advise as regards its financial policy; and
(i)
Perform such other function as may be assigned
by the Board of Management or prescribed by the
Statutes or Ordinance.
(ii)
Work under Administrative control of the Vice-
Chancellor.
(d)
Subject to the control of the Board of
Management, the Chief Finance officer shall:
(i)
Hold and manage the property and investments of
the University including sponsoring body
(society) and endowed property;
(ii)
ensure that the limits fixed by the Board of
Management for recurring and non-recurring
expenditure for a financial year are not exceeded
and that all moneys are expended on the purpose
for which they are granted or allotted;
(iii)
be responsible for-
19
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
1) Preparation of annual Accounts and budget
of the University,
(2) Maintenance of Accounts,
(3) Audit of Accounts from time to time,
(4) Compliance of Audit-objection,
(5) Timely receipt of grants from the sponsoring
body (society) State Government or the UGC
and submission of Utilisation certificates.
(iv)
Keep a constant watch on the State of the cash
and bank balances and on the State of
investments;
(v)
Watch the progress of the collection of revenue
and advise on the methods of collection
employed;
(vi)
Ensure that the registers of buildings, land,
furniture and equipment are maintained up to date
and that stock checking of equipment and
consumable materials in all Offices, Departments,
Centres and specialized laboratories is conducted.
(vii)
Bringing to the notice of the Vice-Chancellor
unauthorized expenditure and other financial
irregularities and suggest disciplinary action
against persons at fault; and
(viii) Call for from any Office, Department, Centre,
Laboratory, College or Institution maintained by
the university any information or returns that he
may consider necessary for the performance of
his duties.
(ix)
Any receipt given by the Chief Finance officer or
the Person or persons duly authorized in this
behalf by the Board of Management for any
money payable to the university shall be
sufficient discharge for payment of such money.
(x) REMOVAL OF THE CHIEF FINANCE
OFFICER
The Chief Finance Officer may be removed from his
office if the Chancellor is satisfied that the incumbent;
(1)
has become insane and stands so declared by a
competent court;
(2)
has been convicted by a court for any offence
involving moral turpitude;
(3)
has become an un-discharged insolvent and stands
so declared by a competent court;
(4)
has been physically unfit and incapable of
discharging functions due to protracted illness or
physical disability;
(5)
has willfully omitted or refused to carry out the
provisions of this Act or has committed breach of
any of the terms and conditions of the service
contract or any other conditions, or has abused the
powers vested in him or if the continuance of the
Chief Finance Officer in the office is detrimental
to the interests of the University:
provided that the Chief Finance Officer shall be
20
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
given a reasonable opportunity to show cause by the
Chancellor before taking recourse for his removal.
(6)
If at any time upon representation made or
otherwise and after making such enquiry as may
be deemed necessary, the situation so warrants
that the continuance of Chief Finance Officer is
not in the interest of University, the Vice-
Chancellor may request the Chancellor, in writing
stating the reasons therein for the removal of
Chief Finance Officer:
provided that before taking any action the
Chief Finance Officer shall be given an opportunity of
being heard.
provided further that the Chancellor may, at any time
before making such order, place the Chief Finance Officer
under suspension, pending enquiry.
5A
OTHER
OFFICERS
OF THE
UNIVERSITY
(a) PRO-VICE CHANCELLOR
APPOINTMENT:
The Pro-Vice-Chancellor shall be appointed by the
Chancellor from amongst the Professors of the University
on the recommendation of Vice-Chancellor with the
approval of the Sponsoring Body and shall discharge his
duties of Pro-Vice-Chancellor in addition to his duties as a
Professor.
TERMS AND CONDITIONS :
The terms and conditions of employment of the Pro Vice
Chancellor shall be those contained in the contract of
employment. The emoluments and other terms and
conditions of service of the Pro-Vice-Chancellor shall be
such as may be prescribed by the General Service Rules of
the University.
POWER&DUTIES
OF
THE
PRO-VICE
CHANCELLOR:
(1)
The Pro-Vice-Chancellor shall work under the
control, direction and superintendence of the
Vice-Chancellor.
(2)
The Pro-Vice Chancellor shall assist the Vice-
Chancellor in discharging his duties as and when
required by the Vice-Chancellor.
(3)
The Pro-Vice Chancellor shall provide assistance
to the Vice Chancellor in all matters pertaining to
the functions of the Vice chancellor.
(4)
The actions taken by the Pro-Vice chancellor in
furtherance of his functions shall be subject to the
approval of the Vice Chancellor.
(5)
He shall preside over the meetings of the
University authorities and bodies as assigned or in
the absence of the Vice-Chancellor and shall
exercise such powers and perform such duties as
delegated to him by the Vice-Chancellor.
REMOVAL OF THE PRO-VICE CHANCELLOR:
21
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
(1)
The provisions of removal of Pro-Vice Chancellor
shall be the same as applied for the removal of the
Vice Chancellor.
(2)
The Pro-Vice Chancellor may resign from his post
by submitting an application in writing to the
Vice-Chancellor and on accepting the resignation,
resume his duties back as a Professor.
(b) DEANS OF FACULTIES
(1)
There shall be a Dean for each Faculty who shall
be appointed by the Vice Chancellor from among
the Professors in the Colleges / Schools or
Directors of the Centres for such term as he deems
fit.
(2)
In addition to the powers and functions of the
Dean as prescribed under the Act, the Dean shall
be responsible to the Vice Chancellor and if
situation requires, under the direction of the Vice
Chancellor, shall maintain academic standard and
discipline of the University.
(3)
In addition to those specified under sub clause (2),
the Dean shall;
(i)
play a leadership role in working as a
Chairperson
of
Post-Graduate
Board
of
Studies, Chairperson of Board of Research
Studies, Program Coordinators in order to
accomplish the goals of the faculty;
(ii)
advise on academic matters like strategic
development proposals, research initiatives and
research funding bids, research excellence
framework submissions, etc. for Departments
in their Faculty;
(iii)
ensure the integrity, quality, and value of the
academic degree(s) within his jurisdiction;
(iv)
assures the academic quality and relevance of
programs in the departments within the faculty;
(v)
assist the Vice Chancellor in establishing and
chairing Board of Research Studies of the
departments in their Faculty;
(vi)
represent
the
University
at
academic,
community, or other functions, as requested by
the Vice Chancellor;
(vii)
connect the University with national higher
education
institutions,
national
and
international colleagues, as appropriate with
consent from the Vice Chancellor;
(viii)
connect the University, within one’s field, to
local
educational
institutions
and
local
community and academic leaders with consent
from the Vice Chancellor;
(ix)
liaise with Departments on the preparation of
annual departmental strategic plans and to
produce a faculty strategic plan based on input
from Heads of Departments in the Faculty,
drawing on available Departmental and other
22
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
relevant strategic plans;
(x)
work with the Development Officer and
concerned officer on Alumni Relations on
corporate
and
Faculty
campaign
for
fundraising projects for the University;
(xi)
prioritize Departments’ requests for additional
space/facilities and deal with competing
demands within their Faculty, and to advise the
Vice Chancellor for necessary directives to
Estates office accordingly oversee (i) teaching
and learning strategies and (ii) quality
management and enhancement of academic
facilities in the Departments across the Faculty,
through chairing Faculty teaching-learning
meetings;
(xii)
liaise with Under Graduate Faculty
Councils on undergraduate admissions and on
student academic matters;
(xiii)
oversee the work of the Post Graduate Faculty
Council on postgraduate academic matters;
(xiv)
oversee examination matters at Post Graduate
Faculty Council level, like read all reports of
external examiners and annual reports of
Chairs of Boards of Examiners, produce annual
report and deal with any follow-up work, etc.;
(xv)
co-ordinate Faculty views on Library Services
and library matters through chairing Faculty
Library Committees;
(xvi)
co-ordinate Faculty views, through appropriate
Faculty
consultative
mechanisms,
on
Information Technology and other matters
relating to education and information support;
(xvii)
represent their faculties in various on-campus
and off-campus functions/ activities;
(xviii) enhance the national stature, reputation, and
visibility of their school and academic
programs;
(xix)
develop academic partnerships internally and
externally with consent from the Vice-
Chancellor;
(xx)
monitor academic progress of students, like
retention
rates,
graduation
rates,
other
indicators of success;
(xxi)
advise the Vice-Chancellor to put in place
necessary/ desirable programs to support
student achievement of academic excellence;
(xxii)
advise the Vice-Chancellor to develop various
awards and events to honor graduating students
for their exceptional performance;
(xxiii) advise the Vice-Chancellor to seek/ maintain
23
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
national accreditation for departments or
programs, as appropriate;
(xxiv) advise the Vice-Chancellor to develop new
academic subjects/ programs, as appropriate;
(xxv)
be responsible for the overall financial health
of the Faculty and the optimum use and sharing
of resources across the Faculty, that includes
the management of the Annual Faculty
Resource Allocation and the achievement of
allotted budgetary targets;
(xxvi) submit requests (with justification) to the Vice-
Chancellor for the budgets of the departments
within their faculty, as well as the budget of
their respective faculty as a part of the annual
budgetary planning process;
(xxvii) advise on cases for promotions (due as per
State Government rules) from their Faculties
and present cases to the appropriate committee
of the University;
(xxviii) ensure the completion of appraisals for all
teaching staff within the Faculty and undertake
the annual appraisals of Heads of Departments
in
their
Faculties
in
accordance
with
Universities’ prescribed performance appraisal
and management framework;
(xxix) guide full-time faculty, in consultation with
departmental Heads, in developing annual
professional development goals for teaching,
scholarship and service;
(xxx)
approve and forward internal and external grant
proposals;
(xxxi) make recommendations to the Vice-
Chancellor regarding academic faculty travel;
(xxxii) submit
recommendations
to
the
Vice-
Chancellor regarding faculty who apply for
sabbatical, study, or leave for absence on duty;
(xxxiii) make recommendations to the Vice Chancellor
regarding issues of faculty contracts, Guest
Faculty, Visiting Faculty, renewals and non-
renewals;
(xxxiv) make recommendations to the Vice Chancellor
about faculty positions (new positions, hiring,
restructuring);
(xxxv) review the credentials of prospective adjunct
faculty, if such individuals do not meet
departmental minimum requirements, when
requested by Department Heads and/ or Course
Coordinators;
(xxxvi) review credentials of prospective adjunct
faculty in the absence of a Department Heads
and/ or Course Coordinators;
(xxxvii) approve appointments for Program and Area
24
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
Coordinators, as appropriate;
(xxxviii) collaborate with department heads in their
Faculty to identify opportunities for cross-
disciplinary
collaboration
and
shared
professional interests;
(xxxix) oversee the running of the Faculty Office and
to undertake annual Appraisals, or oversee the
annual Appraisals, of Faculty Office staff,
Post Graduate Faculty teachers and in certain
cases of complaint of Under Graduate Faculty
teachers of affiliated colleges;
(xl)
hold regular meetings with department Heads
and/or Course coordinators
to
facilitate
communication and finalize policies;
(xli)
approve class schejules of relevant departments
and /or programs;
(xlii)
provide leadership for systematic and timely
syllabus review of all subjects within the
faculty;
(xliii)
oversee admission to Ph. D & other Research
Degrees and such related matters;
(xliv)
work with the Vice Chancellor to maintain
public visibility for academic accomplishments
of faculty and students;
(xlv) represent the Faculty on the various University
committees
as
given
in
the University
Rugulation apart form all other committees
formed by the Vice Chancellor or University
Court/BOM:
(xlvi)
teach
two
courses
per
academic
year,
participate
in
syllabus
development,
departmental meetings, and routine activities
of his own department, except in cases where
such participation may convey the appearance
of a conflict of interest, and continue working
on their own professional area of expertise;
(xlvii) maintain good Industry-University –
Interaction and to carry out different projects
sponsored by the industries;
(xlviii) try to get sponsored projects from DST, CSIR,
AICTE, UGC, etc.;
(xlix)
arrange,
with
support
from
concerned
University officer and consent from Vice
Chancellor, software development facility with
complete software necessary for designing,
simulation and problem solving;
(i) represent the vice Chancellor at any official
functions, when asked from time to time:
(ii) Undertake such other duties as the Vice
Chancellor may assigm from time to time'
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BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
(c) DEAN [STUDENTS’ WELFARE]
(i)
The Dean of Students’ Welfare shall be
appointed by the Vice-Chancellor for a period
of two years from amongst the University
professors.
provided that if the Vice-Chancellor thinks it
necessary for administrative reasons he may revert the
Dean to his original post and appoint another person as
Dean for the unexpired period.
(ii)
The teacher appointed as the Dean, Students’
Welfare under this sub-section shall hold lien
on his original post, and he shall be eligible for
all the benefits which would have otherwise
accrued to him, in case he would not have been
appointed as Dean, Students’ Welfare.
DUTIES,
POWER
&
FUNCTIONS
OF
DEAN
(STUDENTS’ WELFARE):
(iii) Subject to the provisions of the Act, the Statutes
and general supervision and control of the Vice-
Chancellor, the Dean, Students’ Welfare shall
exercise powers and perform duties as under : -
(1)
To supervise and generally guide the
activities of the BoM of Students’ Welfare
aspects.
(2)
To promote and encourage cultural, social
and literary activities with a view to
fostering health, corporate life in the student
community.
(3)
To establish and direct programme of
students guidance and counseling.
(4)
To act as a liaison between the Government
of India, State Government, the University,
other Universities and national and cultural
organisations on the one hand and the
students’
welfare
issues,
University
Departments, colleges and institutions on
the other, for purposes of planning and
executing different scheme, programmes
and activities relating to students welfare.
(5)
To take initiative for the institution and
award of scholarships, free studentship and
half-free studentships and be responsible for
timely
disbursement
of
all
types
of
scholarships to students of the University
and Colleges and to administer the funds
and operate the accounts sanctioned for the
purpose. Also to correspond with the State
Government, Central Government, U.G.C.
and such other bodies and persons from
whom the grants for scholarships are to be
received.
(6)
To take steps to provide for proper amenities
in the hostels attached to the University
including the working of the messes,
26
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
canteens,consumer’s co-operative stores and
to exercise general supervision in respect of
the hostels attached to the campus.
(7)
To take proper steps in respect of the
grievances
of
students
regarding
the
facilities available to them in the libraries,
hostel’s common rooms and health centres.
(8)
To perform such other duties as may be
assigned to him from time to time by Vice-
Chancellor.
(9)
To promote extra-curricular activities such
as games, sports, N.C.C.etc.
(iv)
The Dean, Students’ Welfare shall submit a
detailed report about the activities of the
students of the University and colleges during
the academic year to the BoM/AC on or before
31st May, following the closure of the financial
year.
(d) PROCTOR
(i) The Vice-Chancellor shall appoint ‘Proctor’
from amongst such teachers of the University
as are not below the rank of Associate
Professor.
(ii) His tenure shall be of two years and on the
expiry of his tenure, he may again be
appointed:
provided that if at any time the Vice-Chancellor
thinks it proper on administrative grounds, he may send
the Proctor back to his original post and appoint another
person as Proctor for the unexpired period of his term.
(iii) In case of vacancy of the Proctor caused due to
resignation or illness or any other reason his
duties shall be discharged by person appointed
for the purpose by the Vice-Chancellor.
Duties, Power and Functions of the Proctor:
Subject to the provisions of the Act and Statutes and
general supervision and control of the Vice – Chancellor,
the Proctor shall exercise the powers and perform duties
as under-
(i) The Proctor shall be responsible for maintenance of
discipline amongst students in the University,
office and departments in the University campus
and for that he shall exercise such powers as may
be delegated to him by the Vice-Chancellor from
time to time and shall perform such other duties as
may be assigned to him by the Vice-Chancellor
from time to time.
(ii) All complaints relating to students’ indiscipline
brought to the notice of the Proctor shall be
investigated by him and he shall make necessary
recommendations to the authorities concerned.
(iii) Without prejudice to the powers vested in the
Vice-Chancellor or the Head of University
Department but subject to approval of the Vice-
27
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
Chancellor, the Proctor shall have powers to-
(a) fine any student for breach of discipline,
(b) suspend any student and prohibit him from
entering the premises of the Department and /
or hostel or other places of residence
extending up to period of one month, or
(c) order legal action to be taken against a student;
provided that before taking any such action against a
student the Proctor shall make such enquiry as he may
consider necessary and satisfy himself about the gravity of
the offence and involvement of the student concerned and
recommend to the authority considered, for award of
proper punishment. The Head of the University
Department or the Superintendent of the Hostel concerned
shall implement the order and send compliance report to
the Proctor within the time stipulated.
(d) The Proctor shall be entitled to visit any
University Department or Hostel or any other
place or student’s residence or any other place
where the occurrence of breach of discipline
on the part of student or students has taken
place or is likely to take place and he shall
have the authority to interrogate any student
on relevant matters and the student shall
furnish all information required of him:
provided that Proctor shall visit any such
place only with the prior permission of the
Vice-Chancellor except that in case of
emergency, he may visit such a place on his
own accord and inform the Vice-Chancellor
thereafter as soon as possible.
(e) Heads of the University Departments shall
report to the Proctor every case of students
indiscipline brought to their notice and action
taken by them or recommended to be taken
against the student concerned in the matter.
(f) The Proctor shall maintain a register of all
cases of indiscipline on the part of students
stating therein the name and other details of
the student concerned and action taken against
him either by the Head of the Department or
by any other authority.
(e)
CONTROLLER OF EXAMINATIONS
APPOINTMENT:
(1)
The Controller of Examinations shall be a whole-
time salaried officer of the University. He shall be
appointed by the Board of Management (BoM) on the
recommendation of a Selection committee consisting of
the Vice-Chancellor as the Chairman, a nominee of the
Chancellor, two nominees of the BoM and a nominee of
the Academic Council for such period and on such terms
and conditions as per the Act provisions.
28
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
POWER, FUNCTION, TERMS & CONDITIONS &
DUTIES OF THE CONTROLLER OF
EXAMINATIONS :
(2)
The Controller of Examinations shall be in-charge
of the Examination office of the University and
shall be responsible for the administrative
arrangements,
scheduling,
evaluation
and
reporting of Examinations, both Post-Graduate
and Undergraduate and publication of the results
of all such examinations and all other matters
connected with such examinations. In all such
matters he shall act under the supervision of the
Vice-Chancellor.
(3)
If the Controller of Examinations is for any reason
temporarily unable to exercise the powers and
perform the duties of his office, the Vice-
Chancellor, with the approval of the BoM, may
appoint a person temporarily for a period not
exceeding six months to exercise the powers and
perform
the
duties
of
the
Controller
of
Examinations.
(4)
The Controller of Examinations may resign his
office by writing under his hand addressed to the
Vice-Chancellor.
(5)
The Controller of Examinations shall:–– (i) be
under the direct control and supervision of the
Vice-Chancellor; (ii) be present, if necessary, in
the meetings of the Academic Council as a non-
voting member;
(iii) be assisted by Deputy Controller of
Examinations, and one or more Assistant
Controllers of Examinations; (iv) coordinate
the activities in respect of moderation of
question papers pertaining to Postgraduate
and Undergraduate examinations of the
University and take necessary steps for
printing the same; (v) be responsible to
prepare all the certificates of the degrees to be
conferred
by
the
University
at
the
Convocation; (vi) have the right to see the
papers of, and to attend and speak at any
meeting of, any committee or other body set
up by or under the authority of the statutes;
but he shall not have the right to vote (unless
a member of the committee), nor shall he be
sent the papers of any committee of which he
is not a member unless he so requests; (vii)
see that examinations are properly conducted
and in accordance with the statutes and
regulations concerning them; (viii) maintain a
list of duties other than those provided for in
this statute, as may be assigned to every
officer under his direct control; (ix) attend the
Chancellor and Vice Chancellor or his deputy
29
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
at
the
University
Convocation
for
presentation of degrees, and on other
university and public occasions at the Vice
Chancellor’s request; (x) be available for
consultation by members of the Academic
Council, and may investigate complaints
relating to Examination matters, subject to the
approval
of
the
Vice
Chancellor,
in
accordance with regulations made by the
BoM; (xi) to perform, as may be required,
any further duties or to exercise any further
powers laid down for it in any statute or
regulation.
(f) LIBRARIAN
(a)
The Librarian shall be appointed by the
BoM on the
recommendation of the Selection committee
and he shall be a whole time salaried officer of
the University.
(b)
The qualification of the Librarian shall be such
as
prescribed
by
the
University
Grants
Commission.
(c)
The emoluments of the Librarian shall be such
as practiced by the State Government from time
to time.
(d)
The Librarian shall exercise such power and
perform such function and duties as may be
assigned to him by the Board of Management or
by the Vice-Chancellor from time to time.
(e)
The Librarian shall superannuate on attaining
the age as prescribed by the regulatory bodies..
6
AUTHORITIES
OF
THE
UNIVERSITY
(a)
THE GOVERNING BODY (GB)/TH
BOARD OF GOVERNORS:
(1)
The Board of Governors [or the Governing
Body, (GB)] shall be the Principal Governing
and Policy-Making Body of the University.
(2)
The Chancellor of the University will be
the
Chairperson
of
the
Board
of
Governors. The other members shall be as
follows:
(i) THE VICE CHANCELLOR
Five persons nominated by the sponsor out of whom
two shall be eminent educationists.
One expert of management or information technology
fromoutside the University nominated by the Chance
llor
(3) The Board of Governors shall be constituted by the
Chancellor in accordance with the provisions of
the Act. Provided that, the Board of Governors
shall be reconstituted once every three years.
(4)
Provided further that, the Chancellor may,
under extenuating circumstances, if he/she
deems fit, reconstitute the Board of Governors
before the expiry of its term.
30
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
(5)
The Board of Governors shall have all such
necessary powers to carry out the functions of
being the Principal Governing and Policy
Making Body of the University.
(6) The Board of Governors shall meet once in a
year or more as and when necessary.
(7)
The Registrar shall be the non-member Secretary
at all meetings of the Board of Governors.
THE BOARD OF MANAGEMENT (BoM):
(1)
The Board of Management shall be the
Principal Executive Body of the University.
(2)
The first Board of Management shall be
constituted by the Chancellor in accordance
with the provisions of the Act.
(3)
Provided that, the Board of Management shall
be reconstituted once every two years Provided
further that, the Vice Chancellor may, under
extenuating circumstances, if he deems fit,
reconstitute the Board of Management before
the expiry of its term subject to prior approval
from the Chancellor.
(4)
The Vice Chancellor will be the executive head
of the Board of Management.
(5)
The Board of Management shall have all
powers necessary to carry out the functions of
being the Principal Executive Body of the
University.
(6)
The Board of Management shall receive the
minutes of the proceedings of the AC/FC and
shall be consulted in all academic matters that
have bearing on the administration and
management of the University.
(7)
The Registrar shall be the member Secretary to
facilitate the process of consultation and
conduct of the Academic Council meetings
under the provision of the Act.
(c) THE ACADEMIC COUNCIL (AC):
(1)
The Academic Council shall be the Principal
Academic Body of the University.
(2)
The Academic Council shall consist of the
following members:
(i)
The Vice Chancellor or his Nominee -
Chairperson (ii) The Registrar - Secretary
(iii)
Pro Vice Chancellor - Member
(iv)
All Dean (s) and HoD (s) – Member(s)
(v)
Such other members as may be nominated
by the Vice Chancellor - Member(s)
(3)
The Academic Council shall be constituted by
the Vice Chancellor in accordance with the
provisions of the Act subject to prior approval
from the Chancellor.
(4)
Provided that the Academic Council shall be
reconstituted once every two years.
31
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
(5)
Provided further that, the Vice Chancellor may,
under extenuating circumstances, if he deems
fit, reconstitute the Academic Council before
the expiry of its term.
(6)
The Academic Council shall have all powers
necessary to carry out the functions of being the
Principal Academic Body of the University.
(7)
The Academic Council shall consult with the
Board of Management on any such matters
which
will
have
a
direct
impact
on
administration
and
management
of
the
University before deciding upon the same.
(8)
The Registrar shall be member Secretary to
facilitate the process of consultation and
conduct of Academic Council meetings under
the provision of the Act.
(d ) RESEARCH COUNCIL:
There shall be a ‘Research Council’. The basic tenets of
this Council shall be as depicted below.
(1)
The Research Council shall be the Principal
Authority to organize and promote research and
its dissemination in the University.
(2)
The decisions of the Research Council will be
consistent with the overall academic agenda set
by the Academic Council. In case the decisions
of Research Council are not consistent with
such overall academic agenda, the Academic
Council will have the powers to review and
modify such decisions.
(3)
The Research Council shall consist of the
following members:
(i)
The Vice Chancellor or his Nominee -
Chairperson
(ii)
The Pro Vice Chancellor (if appointed)-
Member
(iii) All Dean(s) and HoD (s) - Member(s)
(iv) The Registrar - Secretary
(v)
Such other members as may be nominated
by the Vice Chancellor - Members
(4)
The Research Council shall be constituted by
the Vice Chancellor in accordance with the
provisions of the Act:
provided that, the Research Council shall be
reconstituted once in every two years.
provided further that, the Vice Chancellor may,
under extenuating circumstances, if he deems fit, may
reconstitute the Research Council before the expiry of its
term.
(5)
The Research Council shall have all powers
necessary to organize and promote research and
its dissemination in the University.
(6)
The Research Council shall consult with the
Board of Management on any such matters
which
will
have
a
direct
impact
on
32
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
administration
and
management
of
the
University before deciding upon the same.
Further, the Registrar shall facilitate the process
of consultation with the Board of Management
for the purpose of this clause.
(7)
The Research Council shall consult with the
Academic Council on any such matters which
will have a direct impact on academics before
deciding upon the same. Further, the Registrar
shall facilitate the process of cosultation with
the Academic Council for the purpose of this
clause.
7
OTHER
AUTHORITIES
THE COURT
The Court shall be constituted by the Sponsoring Body
which shall consist of the following persons, namely ;
(1)
The Chancellor -Chairman
(2)
The Vice-Chancellor - Vice-Chairman
(3)
Dean (Students’ Welfare)
(4)
The Deans of Schools
(5)
Proctor
(6)
Legal Consultant
(7)
One Bihar legislative Assembly representative
from SC/ST classes
(8)
One Bihar Legislative Assembly representative
from OBC class.
(9)
One women representative
(10)
Four members from the Sponsoring Body
(11)
One employee representative of the university
employees’ association
(12)
One student from among the students of the
University to be elected by the students.
(13)
Member(s) nominated by the State Government
MEETING OF THE COURT
(i) Annual meeting of the Court shall be held once
a year on the date to be fixed by the Board of
Management either in the month of August or
September every year for such number of
days as it is necessary. The meetings of the
Court shall be presided over by the Chairman
and in his absence, by the Vice-Chairman.
(ii) At the annual meeting of the Court, a report
on the working of the University during the
previous year, together with budget and a
statement of the receipts and expenditure, the
balance-sheet as audited, and the financial
estimates for the next year shall be presented.
(iii) A copy of the statement of receipts and
expenditure, the balance-sheet and the
financial estimates shall be sent to every
member of the Court at least seven days
before the date of the annual meeting.
(iv) Special meeting of the Court may be convened
by the Board of Management upon a
requisition in writing signed by not less than
33
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
one third of the total number of members of
the Court; only one special meeting in a year.
(v) One third members of the Court shall form a
quorum for a meeting of the Court.
TERM OF THE OFFICE MEMBERS OF THE
COURT
(i) The term of office of members of the Court
other than the ex-officio member, the
members whose terms have not been
specified under this Act, shall be three years
from the date of their notification provided
that a member elected, or nominated as a
representative of anybody shall be deemed to
have vacated office with effect from the date
on which he ceases to be a member of the
body which elected or nominated him/her.
(ii) The Court shall have perpetual succession and
any of its acts or proceedings shall not be
invalid merely because of any vacancy or
vacancies in its membership.
POWER AND DUTIES OF THE COURT
(i) Subject to the provisions of this Act and
Statutes, the Court shall be the supreme
governing body of the University, and shall
exercise control over all the affairs and
properties of the University, and shall
exercise all such powers as are not otherwise
specified by this Statute.
(ii) In particular and without prejudice to the
generality of the foregoing powers, the Court
shall exercise the following powers and
perform the following duties, namely ;
(1)
making the Statutes
(2)
passing resolution after having considered the
annual report, the annual account, the financial
estimates and audit report on such accounts;
(3)
exercising the powers for the purpose of control
in University schools (faculties), the viability of
the academic standard and all other conditions
which are likely to have adverse effect on the
interests of students admitted to academic
programmes.
(4)
instituting and conferring such certificates,
degrees, titles, diplomas and other academic
distinctions as may be prescribed by the
Statutes; and
(5)
exercising such other powers and of performing
such other duties as is conferred or imposed
upon it by the Act or the Statutes.
(iii)
For participating in the meeting of the Court,
local members shall be entitled to conveyance
allowance as applicable to State Government
employees. Members coming from outside shall
get Daily allowance in addition to Travelling
34
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
allowance as per State Government Rule.
(iv)
In addition to the fees, grants, donations, gifts
and contributions received from UGC, State
Government, and other Agencies, the University
shall endeavour to augment its resources with the
cooperation of corporate house etc. for meeting
requirement
of
fund
for
Research
&
Development,
construction
work,
and
for
awarding scholarships.
(v)
The State Government may consider providing
Grant for development of the University and
promotion of academic activities.
(vi)
Fund, if received from the State Government
from time to time, shall be spent /disbursed with
the approval of the Board of Management as per
direction of the State Government.
8
OTHER
AUTHORITIES
THE SCHOOLS UNDER FACULTIES:—
(i)
School of Engineering & Technology —
This will include Information Technology,
Nanotechnology,
Biotechnology,
Core
branches of engineering and technology,
Electronics,
Instrumentation, Production, Steel Manufacture,
Metallurgy, Mining, Aeronautical, Marine, Shipbuilding,
Computer Science & Engineering, Renewable energy etc.
(ii) School of Commerce & Management Sciences
- This will include all streams connected with
the
commerce,
management
and
administration
of
business
or
public
undertakings.
(iii)
School of Medicine & Health —this will
include Medicine, Health Technology, Public
Health,
Pharmacy,
Optometry,
Dental,
Nursing
and
such
other
streams.
(iv) School of Education, Training &
Research -This will include educational
training of different grades of intellectual and
social instructions.
(v)
School of Law & Legal Science.
(vi)
School of Arts, Fine Arts and Culture.
(vii)
School of Humanities
(viii)
School of Science
(ix) School of Agriculture
(x)
School of Library Science & Research
(xi) School of Journalism & Mass Communication
(xii) School of Paramedical Science & Research
(xiii) School of Dairy Science & Technology
(xiv)
School of Vocational Studies & Skill
Development
(xv) School of Physical Education & Research
(xvi) And such other Schools encompassing all
educational domains as may be declared by the
Statute to be School of the University from time
to time.
35
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
9
OTHER
AUTHORITIES
THE BOARD OF STUDIES [BoS]
(a)
There shall be a Board of Studies for each and
every subject or group of subjects as may be
decided by the Dean of the school concerned and
approved by the Vice-Chancellor.
(b)
Each Department shall have a Board of Studies
for UG/PG studies.
(C)
The constitution of the Board of Studies and the
term of office of its members shall be prescribed
by the ordinances. The Head of the Department,
three teachers from each category of
Professors,
Associate
Professors,
Assistant
Professors of the subjects, Two expert having
Two expert
having experience
in
Industry/Academia/Research Organization(s) will
constitute the BoS with the approval of the
Vice-Chancellor. The Vice- Chancellor shall
nominate the Chairman of the BoS..
(d) The term of the nominated members shall be three
years.
POWER AND FUNCTIONS OF THE BOARD
OF STUDIES:—
(1)
The Board of Studies shall have the following
powers and duties, namely:
(i)
to prepare syllabus for various courses of
studies and design online courses of studies,
wherever feasible;
(ii) to recommend books, including textbooks,
supplementary reading, reference books and
other material for such courses of Graduate
and Postgraduate studies;
(iii)
to prepare requirements in respect of
teaching of the subject at various courses
including teachers’ qualifications and
infrastructure, such as library, laboratory,
equipment, consumables etc. for consideration
of
Academic
Council
and
Board
of
Management;
(vi) to make recommendations to the Academic
Council regarding the norms of recognition
of postgraduate teachers;
(v)
to make recommendations to the Academic
Council regarding the conduct of courses in
University;
(vi)
to recommend names of suitable persons for
inclusion in the panels for appointment of
paper-setters, examiners and moderators at
the University examinations in the subject;
(vii) to suggest organization of orientation and
refresher courses in the subject.
(2)
Every decision of the Board of Studies shall be
placed before the Dean of concerned Faculty for
approval and make further recommendations to
the Academic Council, wherever necessary.
36
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
(3) (i) The Board shall meet as often as required but
not less than four times in an academic year.
(ii)
The Chairman of the Board of Studies shall
preside over the meetings of the Board. In the
absence of the Chairman, the person elected
by
members
present
from
amongst
themselves shall preside at that meeting.
(iii)
The Chairman shall convene the meeting of
the Board by issuing a notice of minimum
eight days and shall inform the Registrar.
However, for the urgent and special meetings
no notice will be required to be given
provided all the members are present either in
person or through video conference.
(iv)
The quorum for the meeting of Board of
Studies shall be four.
(v)
Any items, questions, matters or proposals on
the agenda shall be decided by majority votes
of members present. In case of equality of
votes, the Chairman shall have a casting vote.
(vi)
A copy of minutes of meetings will be
forwarded to Registrar of University under
the signatures of the Chairman and the Dean
of faculty.
(vii)
Subject to the overall control and supervision
of the Academic Council, the functions of a
Board of Studies shall be to approve Subjects
for various degrees and other requirements of
quality teaching and to recommend to the
concerned School in the manner prescribed
by the ordinances.
(viii)
Courses of Studies and appointment of
Examiners
for
courses,
but
excluding
research degrees;
(ix)
Appointment of supervisors for research; and
(x)
Measures for the improvement of the
standard of teaching And Research:
provided that the above functions of a Board of
Studies shall, during the period of three years immediately
after the commencement of this Act, be performed by the
Department.
THE EXAMINATION BOARD
(a)
The Vice Chancellor shall be the Chairman of the
Examination Board and Deans of all Schools shall
be its members.
(b)
The Examination Board shall give advice in
respect of conduct of Examinations, appointment
of Examiners, setting and moderating question
papers, preparation, moderation and publication of
examination
results,
submission
of
such
examination results to the Academic Council and
generally regulating the methods of improvement
in the procedure of correct evaluation of
achievements of Students. The final decision
37
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
however shall be of the vice-chancellor in the
above matter.
(c)
The Examination Board shall submit to the Vice-
Chancellor panel of names for appointment of
question setters and examiners and the Vice-
Chancellor shall make appointment from the
panel.
(d)
The Vice-Chancellor shall be competent to order
for re-evaluation of the answer books if he is
satisfied that the evaluation of the answer book
has not been fairly done or evaluation has been
done in violation of the provisions of the Statute
Regulations, Ordinance,
(e)
or Rules.
10
Other
Authorities
THE FINANCE COMMITTEE
(1)
The Finance Committee shall be the Principal
Financial Authority of the University. It shall deal
with all matters pertaining to the financeand and
property of the University. The Finance
Committee shall work under the overall
supervision of the Board of Management. All
reports/budgets/accounts
prepared
by
the
Finance Committee shall be subject to the review
and approval of the Board of Management
(2)
The Finance Committee shall consist of the
following members:—
(i)
The
Chancellor
or
his/her
Nominee-
Chairperson
(ii)
Vice-Chancellor or his/her Nominee-Member
(iii)
The Registrar-Member
(iv) The Finance Officer-Secretary
(v) One nominee of the Sponsoring Body-
Member
(vi)
Such other members as may be appointed by
the Vice Chancellor-Members.
(3)
The Finance Committee shall be constituted by
the Vice Chancellor in accordance with the
provisions of the Act:
provided that, the Finance Committee shall be
reconstituted once in every two years.
provided further that, the Vice Chancellor may,
under extenuating circumstances, if he deems fit,
reconstitute the Finance Committee before the expiry of its
term.
(4)
The Finance Officer shall be the Member-
Secretary of the Finance Committee.
(5)
The Finance Committee shall have all powers
necessary to carry out the functions of being the
Principal Financial Body of the University.
(6)
The Finance Committee shall be responsible for
the preparation of the financial policies, annual
budget proposed for the University; and the
preparation of annual financial reports, balance
sheets, to procure audit and other reports. The
38
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
Finance Committee shall place the aforesaid
before the Board of Management for approval.
(7)
Five members of the Finance Committee shall
form a quorum for a meeting of the Finance
committee.
(8)
All the members of the Finance Committee,
other than ex-officio members, shall hold office
for a term of two years.
(9)
A member of the Finance committee shall have
the right to record a minute of dissent if he/she
does not agree with any decision of the Finance
Committee.
(10) The Finance Committee shall advise the
university on any question affecting its finance.
(11) The Finance Committee shall have power to
scrutinise the estimates of the departments.
(12) The Finance Committee shall meet at least thrice
every year to examine the accounts and to
scrutinise proposals of expenditure.
(13) All proposals relating to creation of Posts, and
those items which have not been included in the
Budget, shall be examined by the Finance
Committee before they are considered by the
Board of Management.
(14) The Finance Committee shall recommend limits
for the total recurring expenditure and the total
non-recurring expenditure for the year, based on
the income and resources of the university
(which in the case of productive works, may
include the procurement of loans).
11
Other
Authorities
S ELECTION COMMITTEE
(1)
There shall be a Selection Committee for
making recommendations to the Board of
Management for appointment to the posts of
professor,
Associate
professor,
Assistant
professor,
Librarian
and
officers
of
the
university. The Selection Committee shall also
decide cases relating to the seniority promotion
and establishment matters of the teachers and
officers of the university under the provisions
contained in the Statutes.
(2)
The Selection Committee for appointment to the
posts specified in column 1 of the table below
shall consist of the Vice-Chancellor as chairman
of the committee, one nominee of the chancellor
and one member, having academic interest, to be
nominated by the Sponsoring Body and such
other members specified in the corresponding
entry in column 2 of the said Table. The
qualification for appointment to the posts shall
be such as prescribed by the University Grants
Commission/AICTE.
(3)
The appointment of officers other than the [Dean
(Students’ welfare), Proctor] shall be made on
39
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
the recommendation of the Selection Committee
constituted for the purpose and the officers shall
be a whole time salaried officer of the
University.
The appointment of Dean (Students Welfare),
Proctor shall be made by the Vice-Chancellor for a period
of two years from amongst the Professors / Associate
Professors under the University.
provided
that
if
the
Vice-Chancellor,
for
administrative reasons or the other thinks it otherwise,
he may revert the Dean (SW)/Proctor to their original
posts and appoint another person on the post for the
unexpired period. The duties, powers and functions of
the officers shall be prescribed by the Statutes.
(4)
The meeting of the Selection Committee shall be
fixed after prior consultation with, and subject to
the convenience of Chancellor’s nominee, the
State Government nominee and the experts
nominated by the Board of Management:
provided that the Proceedings of the Selection
committee shall not be valid unless;
(i) where the number of Chancellor’s nominee
and the persons nominated by the Board
of Management is five in all, at least four
of the them shall attend the meeting and
(ii) where the number of Chancellor’s nominee
and the persons nominated by the Board
of Management is four in all at least three
of them shall attend the meeting.
(iii) The Vice-Chancellor, or in his absence the
person delegated by him, shall preside at
the meeting of the selection committee.
(5)
The procedure to be followed by the selection
committee shall be laid down in the ordinances.
(6)
If the Executive council is unable to accept the
recommendations
made
by
the
Selection
Committee, it shall record its reasons and submit
the case to the Chancellor for final orders.
(7)
If the Vice-Chancellor is satisfied that in the
interests of work it is necessary to fill any
vacancy, the appointment may be made on a
purely temporary basis subject to maximum
period of six months.
(8)
No
teacher
or
officer
appointed
against
temporary vacancy by the Vice-Chancellor
shall continue beyond six months unless
his appointment is approved by the Executive
Committee.
(i) Professor—
(1) The Dean of the School.
(2) The Head of the Department, concerned if he is a
professor.
(3) Three persons of the concerned subject not below
40
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
the rank of University Professor not in active
service of the University to be nominated by the
Vice-Chancellor out of a panel of names
recommended by the Vice-Chancellor and HOD
of the subject concerned with the approval of the
Chancellor for their special knowledge of or
interest in the subject with which the appointment
of Professor concerned.
(ii) Associate Professor / Assistant Professor—
(1) The Head of the Department of the concerned
subject.
(2)
One Professor of the subject nominated by the
Vice-Chancellor.
(3)
Two persons not in active service of the
university, nominated out of a Panel of names
recommended by the Vice-Chancellor with
the approval of the Chancellor.
provided that in the case of appointment of
Asstt.Professor if teacher in the concerned subject of the
rank of Professor of this University or any other
University is not available, other teacher not below the rank
of Associate Professor may be appointed.
(iii) Officer of the University other than the—
(1) Two members of the Executive council nominated
by the Vice-Chancellor.
Librarian—
(2) One person not in active service of the university
nominated by the Board of Management.
(iv) Librarian—
(1) Two Persons not in active service of the university
who have special knowledge of the subject of
the Library science or Library Administration
nominated by the Board of Management.
(2) One person not in active service of the university
nominated by the Vice-Chancellor.
S PECIAL MODE OF APPOINTMENT—
(1) Notwith standing anything contained in Statutes,
the Board of Management may invite a pesong of
high
academic
distinction
and
professional
attainments to accept a post of Professor or
Associate professor or any of the equivalent
academic post in the University on such terms and
conditions as it deems fit and on the person
agreeing to do so and appoint him to the post;
(2)
The Board of Management may appoint a teacher
or any academic staff serving in other University
or organisation for undertaking any joint venture
project in accordance with the manner prescribed
by the Ordinance / Statutes.
(3)
Subject to the provisions contained in in sub-
sections of the Act (vide infra), the Vice-
41
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
Chancellor in case of necessity may appoint
some
person(s)
having
experience
and
proficiency in administrative, legal, academic,
and financial work as officer on special duty
(OSD) for a period of six months for providing
required support services, which with the
approval of the Board of Management may be
extended for further six months. It shall not be
necessary in such cases to advertise the post or
for the person concerned to apply for the post.
The emoluments payable to the OSD shall be
such as approved by the Governing Body:
Provided
that
the
BoG
may
also
create
supernumerary
posts
for
a
specified
period
for
appointment of such persons;
Provided further the number of Supernumerary posts
so created shall not exceed five percent of the total posts in
the University.
BOARD OF PLANNING
The Board of Planning shall consist of the following
members, namely;
(i) The Vice-Chancellor - Chairman
(ii) One person to be nominated by the Court -
Member
(iii) Three persons to be nominated by the
Board of Management, out of whom at
least one shall be a members of the Board
of Management – Member(s)
(iv) One person to be nominated by the
Sponsoring Body - Member
(v) One person to be nominated by the Chancellor
- Member
(b)
Five members of the Board of Planning shall
form a quorum for a meeting of the Board of
Planning.
(c)
All members of the Board of Planning, other than
ex officio members, shall hold office for a term
of three years.
(d)
The Board of Planning shall meet at least twice
every year for the purpose of preparing plan and
programme for development and improvements
of the university and its courses of study, for
reviewing and evaluating the progress achieved
in such plan and programme, testing and
evolving new methods of teaching, and for
consultation and exchange of information with
similar organization, other universities and
research institutes for these purposes.
(e)
The Registrar shall act as secretary to the
Committee.
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BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
12
DIS
QUALIFICATION
FOR MEMBERS
HIP OF AN
AUTHORITY OR
BODY
A person shall be disqualified for being a member
of any of the authorities or bodies of the university, if
he/she-
(a) is of unsound mind and stands so declared by a
competent court;
(b)
has an un-discharged insolvent;
(c) has been convicted of any offence involving moral
turpitude;
(d)
is conducting or engaging himself in private
coaching classes; or
(e) has been punished for indulging in or promoting
unfair
practice
in
the
conduct
of
any
examination, in any form, anywhere.
13
NON-
VALIDATION OF
THE
PROCEEDINGS
OF ANY
AUTHORITY OR
BODY
No act or proceeding of any authority or body of the
University shall be invalid merely by reason of any
vacancy or defect in the constitution thereof.
14
FILLING UP
OF EMERGENT
VACANCIES
Any vacancies occurred in the membership of any
authority or body of the University due to death,
resignation or removal of a member or due to change in
capacity in which he was appointed or nominated, shall be
filled up as early as possible by the person or the
body who had appointed or nominated such a member
provided that the person appointed or nominated as a
member of an authority or body of the University on an
emergent vacancy, shall remain member of such
authority or body for only the remaining period of the
member, in whose place he is appointed or nominated.
15
COMMITTEES
CONSTITUTION
OF THE
STANDING
COMMITTEES
AND/OR
AD-HOC
COMMITTEES
ADVISORY
COMMITTEES
(1) The BoG and/or BoM may, at the appropriate time,
by a resolution in a duly conducted meeting,
and/or in accordance with the directions of the
Chancellor
(or
Vice
Chancellor),
appoint
‘Standing
Committee
(s)’
or
‘Ad-hoc
committee (s)’, and/or enquiry committees by
defining –
(a) The purpose of appointment.
(b) The constitution
(c) The tenure of the committee.
(d) The financial budget.
(e) The procedure to be adopted.
(f) The rights and obligations of the
committee.
(g) The remuneration payable to the
Committee.
(h) The facilities to be acquired and other
matters relevant or incidental to
complete the purpose for which it is
appointed.
(2)
The committee (s) so appointed shall exercise their
powers and functions within the delegated
authority.
(3) The committee (s) shall be automatically dissolved
43
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
on completion of their tenure or after completion
of the tasks assigned to them by the authority
appointing them, unless extension in the tenure is
granted by the said authority.
ADVISORY COMMITTEES:
(1)
The BoM may, with the concurrence of the
Chancellor, appoint an Advisory Committee
consisting of five members for the
purpose of providing advice to the BoM in
matters relating to the conduct of various affairs of
the University.
(2)
The BoM may direct the Academic Council, Finance
Committee
and/or any other committee set up under the Act or
the Statutes,
to appoint and/or follow the recommendations of
the Advisory Board.
(3)
The BoM may define the functions, and powers
while establishing such committees.
16
APPOINTME
NT TERMS
AND
CONDITIONS
OF SERVICE
OF ALL THE
EMPLOYEES
OF THE
UNIVERSITY
(1) The BoM shall formulate the terms and conditions of
appointment and service of faculty members, officers
and all the other employees together with the
General Service Rules accorded by the Sponsoring
body in tune with the norms set forth by the
regulatory bodies and of the State Government.
(2) The Registrar shall issue the appointment letters
to faculty members, officers and employees in
accordance with the policies and procedures as
formulated by the BoM.
17
PROCEDURE
FOR
ARBITRATION
IN CASE OF
DIS PUTES
BETWEEN
THE
STUDENTS
AND THE
UNIVERS ITY,
BETWEEN
THE
EMPLOYEES
AND THE
UNIVERS ITY.
(1) In case of any dispute, difference, claim in
connection with any matter related to the
University, the same may be referred to a sole
arbitrator to be appointed by the Chancellor with
concurrence of the other party.
(2) The Arbitrator shall be a person having knowledge
of
law
or
long
standing
experience
in
administration, not connected with the University
and his decision shall be final and binding on both
the parties.
(3) No person shall have a right to take any matter to a
civil court or any other Tribunal without first
resorting to arbitration.
(4) The matter regarding suspension, reduction in
rank,
removal,
dismissal
or
otherwise
termination of employees shall be governed by
the General Service Rules of the University.
(5) All legal disputes shall have to be settled in the
local Nalanda Court as per the law of the land.
18
CONVOCATION
(1) Convocation for conferring Degrees, Diplomas and
Certificates shall be held on the dates to be fixed by
the Vice-Chancellor in consultation with the Visitor.
At such Convocation, Dean of each Faculty or in his
absence, a person, nominated by the Vice- Chancellor,
as the case may be, shall present the persons who
44
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
have sought admission to the respective Degrees,
Diplomas, or Certificates.
(2) In a meeting preceding to Convocation, the Academic
Council shall recommend the names of Degrees,
Diplomas and Certificates to be conferred in the
Convocation to the Board of Management.
(3) The Board of Management shall consider the question
of giving assent to confer Degrees, Diplomas and
Certificates and to pass the grace at the Convocation
upon persons duly qualified, and in accordance with
such assent of the Board of Management, the grace
shall be passed at the Convocation
(4) The Convocation for the award of the Degrees,
Diplomas and other Distinction of the University
shall normally be held annually.
(5) The Academic Council shall frame Regulations
relating to the format of the Degree, Diploma and
Certificates, Citations and other documents, their text
and procedure for holding Convocation
19
CONFERMENT
OF HONRARY
DEGREES
(1) The Governing Body, on the recommendation of the
Academic Council, may consider and decide upon
the conferment of an honorary degree or other
academic distinction on any persons without
requiring him to undergo any test or examination, on
the ground solely that he/she, by reason of his
eminent position, attainments and public service,
is fit and a proper person to receive such
degree or other academic distinction and such
recommendation shall be deemed to have been
duly passed, if supported by a majority of not
less than two-thirds of the members present at
the meeting of the Governing Body, and not less
than one-half of its total membership.
(2)
The Governing Body shall not entertain or
consider any proposal in that behalf without the
Board of Management having obtained previous
approval of the Chancellor.
(3) Honorary degrees shall be conferred only at
convocation, and may be collected in person or in
absentia.
(4) The presentation at the Convocation of person
on whom honorary degrees are to be conferred
shall be made by the Vice- Chancellor or in his
absence, by a member of the Governing Body,
nominated by the Chancellor.
(5) The certificate of an honorary degree shall be
signed by the Chancellor.
(6) The following shall be the degrees to be conferred as
Honorary Degrees;
(i) Doctor of Literature, D.Litt.;
(ii) Doctor of Science, D.Sc.
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BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
20
POLICY OF
ADMISSIONS
INCLUDING
REGULATION
OF
RESERVATION
OF SEATS
1. Admission in the University shall be made strictly
on the basis of merit:
Provided that for the purpose of filling
minority quota in the University, zone of
consideration for determination of merit shall be
limited only to the students belonging to the
minority community.
2.
Merit for admission in the University may be
determined either on the basis of marks or
grade obtained in the qualifying examination
and achievements in co-curricular and extra-
curricular activities or on the basis of marks
orgrade obtained in the entrance test conducted at
the State level either by association of the
Universities conducting similar courses or by the
University.
Provided that admission in professional and
technical courses shall be made only through
entrance test.
3.
Seats for admission in the University of the
students belonging to Scheduled Castes, Scheduled
tribes and other backward classes and women and
handicapped students shall be reserved as per the
policy of the State Government.
4.
The provision regarding number of seats in
different courses/streams as per the Act is to be
laid down in the University Rules & Regulations
on the recommendation of the Academic Council.
21
ANNUAL
REPORT
(1)
The annual report of the University shall
be prepared by the Board of Management which
shall include among other matters, the steps taken by
the University towards the fulfillment of its objects
and shall be approved by the Governing Body and
copy of the same shall be submitted to the
sponsoring body.
(2)
Copies of the annual report prepared under sub-
section (1) above, shall also be presented to the
Visitor and the State Government.
ANNUAL ACCOUNTS & AUDIT REPORT
(1)
The annual accounts including balance sheet of the
University shall be prepared under the directions
of the Board of Management and the annual
accounts shall be audited at least once in every
year by the auditors appointed by the University
(BoG) for this purpose.
(2)
A copy of the annual accounts with the audit report
shall be submitted to the Governing Body.
(3)
A copy of the annual accounts and audit report
along with the observations of the Governing Body
shall be submitted to the Sponsoring Body.
(4)
Copies of annual accounts and balance sheet
46
BIHAR GAZETTE (EXTRA) 4TH OCTOBER 2018
By order of the Governer of Bihar,
MANOJ KUMAR,
Additional Secretry.
————
PUBLISHED AND PRINTED BY THE SUPERINTENDENT,
BIHAR SECRETARIAT PRESS, PATNA.
Bihar Gazette (Extra) 900—571+10—Egazette
Website: http://egazette.bih.nic.in
prepared under sub section (1) above shall also be
presented to the Visitor and the State Government.
The advice of the Government or the Visitor, if
any, arising out of the accounts and audit report of
the University shall be placed before the
Governing Body. The Governing Body shall issue
such directions, as it may deem fit and compliance
shall be reported to the Visitor or the Government,
as the case may be.
22
DIS
SOLUTION
OF THE
UNIVERSITY
The sponsoring body may dissolve the
University in consultation with the State Government
on a reasonable ground by giving a notice to the
effect in the prescribed manner to the Government,
the employees and the students of the University at
least one year in advance: provided that dissolution
of the University shall have effect only after the
last batches of students of the regular courses
have completed their courses and they have been
awarded degrees, diplomas or awards, as the case
may be.
23
POWER TO
AMEND
STATUTES
The Board of Governors shall make, amend,
alter and modify the first statutes as required for
the administration of the University.
24
CREATION /
ABOLITION
OF
POSTS
As and when need arises, the BoM /BoG
shall discuss on creation /abolition of posts for the
smooth functioning of the University, subject to the
provisions under the Act, Statutes and Rules.