REGISTERED No. D-(D)-72
The Gazette of India
EXTRAORDINARY
PART II—Section 3—Sub-section (i)
PUBLISHED BY AUTHORITY
No. 177] NEW DELHI, WEDNESDAY, NOVEMBER 6, 1974/KARTIKA 15, 1896
Separate paging is given to this Part in order that it may be filed
a* a separate compilation
MINISTRY OF SHIPPING AND TRANSPORT
(Transport Wing)
NOTIFICATION
New Delhi, the 6th November 1974
G.S.R. 451(E).—The following draft of. certain rules which the Central Government proposes to make, in exercise of the powers conferred by sub-section (1), of section 122 of the Major Port Trusts Act, 1963 (38 of 1963), is hereby published as required by sub- section (2) of the said section Tor the information of all persons likely to be affected thereby and notice is hereby given that the said draft will be taken into consideration on or after the expiry of a period of forty-five days from the date of publication of this notification in the Official Gazette.
2. Any objections or suggestions which may be received from any person with respect to the said draft before the expiry of the said period will bo taken into consideration by the Central Government.
DRAFT RULES
1. Short title and application.—(1) These rules may be called the Board of Trustees of the port of Bombay (Procedure at Board Meetings) Rules, 1974.
(2) They shall, subject to the provisions of section 16 of the Act, apply to the busi- ness transacted at the meetings of the Board of Trustees of the port of Bombay.
( 2 1 0 l)
2102 THE GAZETTE OF INDIA EXTRAORDINARY [PART II—2. Definitions.—Unless the context otherwise requires—•
(a) 'Act' means the Major Port Trusts Act, 1963 (38 of 1963);
(b) words and expressions used in these rules have the meanings assigned to them
in the Act.
3. Frequency of meetings.—(•]) A meeting of the Board shall be hold at least once in every month.
(2) The Board shall from time to time determine the place, date and time of its meeting:
Provided that where the Board is unable to do so for any reason, the Chairman may do so for reasons to be recorded in writing.
4. Calling of special meetings.—The Chairman or in his absence Deputy Chairman if appointed may, whenever ho thinks fit, and shall upon the written request of not less than three Tiustees, call a special meeting.
5. Circulation of agenda papers.—The papers connectd with the agenda relating to any meeting of the Board, except a special meeting, shall be circulated to the Trustees at least three days before the date of the meeting. In the case of a special meeting such papers shall be circulated at least one day before the date of the meeting.
6. Discussion of Items not Included in the agenda.—The Chairman or in his absence Deputy Chairman, if appointed may, at his discretion, include for discussion at any of the meetings of the Board, including a Miecial meeting, any item not included in the agenda if the same is, in his opinion, of sufficient importance or urgency or bolh and cannot be held over for the consideration of the Board at any subsequent meeting.
7. Poll.—Tf a poll is demanded, the names of the Trustees voting and the nature of their votes shall be recorded by the President of the meeting.
8. Minutes of the meeting,—(1) Minutes of the proceedings at each meeting of the Bo'ard shall be recorded in a book to1 be provided by the Board for this purpose, which shall be signed as soon as practicable by the President of such meeting and shall be open to inspection by any Trustee during office hours and he said minutes, excepting such portion thereof as the Chairman or, in his absence Deputy Chairman, if 'appointed, may direct in any particular case, shall also be open to the inspection of the public at the office of the Board during office hours on payment of such fees for each instruction as may be fixed by the Board from time to lime.
(2) The names of the Trustees present at each meeting shall be recorded in the minutes book.
9. Adjournment of mot Unas.—The President of a meeting may, with its consent, adjourn it to a later date which shall either be announced at the meeting or communicated to the Trustees at least thn t days before the date of the meeting.
[No. F. POL-5/74]
K. SIVARAJ, Jt. Secy.
SEC 3(i)] THE GAZETTE OF INDIA EXTRAORDINARY 2103 2 I04 THE GAZETTE OF INDIA EXTRAORDINARY [PART II—SEC. 3(i)]