REGISTERED No. D-(D)-72
The Gazette of India
EXTRAORDINARY
PART II—Section 3—Sub-section (i)
PUBLISHED BY AUTHORITY
No. 27S] NEW DELHI, WEDNESDAY, NOVEMBER 6, 1974/KARTIKA 15, 1896
Separate paging is given to this Part in order that it may be filed
as a separate compilation.
MINISTRY OF SHIPPING AND TRANSPORT
(Transport Wing)
NOTIFICATION
New Delhi the 6th November 1974
G.S.R. 452 (E).—The following draft of certain rules which the Central Government proposes to make, in exercise of the powers conferred by sub-section (1) of section 122 of the Major Port Trusts Act, 1963 (38 of 1963), is hereby published as required by sub-section (2) of the said section for the information of all persons likely to be affected thereby and notice is hereby given that the said draft will be taken into consideration on or after the expiry of a period of forty-five days from the date of publication of this notification in the Official Gazette.
2. Any objections and suggestions which may be received from any person with respect to the said draft before the expiry of the said period will be taken into consideration by the Central Government.
DRAFT RULES
1. Short title and application.—(1) These rules may be called the Board of Trustees of the port of Calcutta (Procedure at Board Meetings) Rules, 1974.
(2) They shall, subject to the provisions of section 16 of the Act, apply to the business transacted at the meetings of the Board of Trustees of the port of Calcutta.
2. Definitions.—Unless the context otherwise requires—
(a) •Act' means the Major Port Trusts Act, 1963 (38 of 1963); (b) words and expressions used in these rules have the meanings assigned to them in the Act.
( 2105 )
2106 THE GAZETTE OF INDIA EXTRAORDINARY [PAHT II—3. Frequency of meetings.—(1) A meeting of the Board shall bo held at least once in every month.
The Board shall from time to time determine the place, date and time of ils meeting.
4. Calling o( special meetings,—The Chairman or in his absence the Deputy Chairman, may, whenever he thinks fit, and ahall upon the written request of not less than three Trustee, call a special meeting.
5. Circulation of agenda papers.—The papers connected with the agenda relating to any meeting of the Board, except a special meeting, shall be circulated to the Trustees at least .three days before the date of the meeting. In the case of a special meeting such papers shall be circulated at least one day before the date of the meeting,
6. Discussion of Items not Included In the agenda.—The Chairman or in his absence Deputy Chairman, may, at his discretion, inclue for discussion at any of the meetings of the Board, including a special meeting, any item not included in the agenda if the same is, in his opinion, of sufficient importance and urgency and cannot be held over for the consideration of the Board 'at any subsequent meeting.
7. Poll.—If a poll is demanded, the names of the Trustees voting and the nature of their votes stall be recorded by the President of the meeting.
8. Minutes of the meeting.—(1) Minutes of the proceedings at each meeting of the Board shall be recorded in a book to be provided by the Board for this purpose, which shall be signed as soon fts practicable by the President of such meeting and shall bo open to inspection by any Trustee during office hours and the said minutes, excepting such portion thereof as the Chairman or hi his absence Deputy Chairman, may direct in any particular case, sh'all also be open to the inspection of the public at the office of the Board during office hours on payment of such fee for each inspection as may be fixed by the Board from time to time.
(2) The names of the Trustees present at each meeting shall be recorded in the Minnies Book.
9. Adjournment of meetings.—The president of a meeting may, with its consent, 'adjourn it to a later date which shall either be announced at the meeting or communicated to the Trustee at least three days before the date of the meeting,
[No. F. PGL-2/74]
K. SPVARAJ,, Jt. Secy.
Sic. 3(i)] THE GAZETTE OF INDIA EXTRAORDINARY 2107 ^ i bS THE GAZETTE OF INDIA EXTRAORDINARY [PART II—SEC. 3{i)]