REGISTERED No. D. (D)-72
The Gazette of India
EXTRAORDINARY
PART II—Section 3—Sub-section (i)
PUBLISHED BY AUTHORITY
No. 150] N EW DELHI, T H U R S D A Y, APRIL 16, 1981/CHAITRA 26, 1903
Separate paging is given to this Part in order that it may be filed as a separate compilation
(669)
67 GI/81—1
670 THE GAZETTE OF INDIA ; EXTRAORDINARY [PART II—SEC. 3(i)]671
672 THE GAZETTE OF INDIA: EXTRAORDINARY [PART II—SEC. 3(0]673
674 THE GAZETTE OF INDIA: EXTRAORDINARY [PART II—SEC. 3(i)]675
676 THE GAZETTE OF INDIA: EXTRAORDINARY [PART II—Stc. 3(ij]677 67GI/81—2
678 THE GAZETTE OF INDIA: EXTRAORDINARY [PART II—SEC. 3(1)]679
MINISTRY OF INFORMATION AND BROADCASTING
NOTIFICATION
New Delhi, the 16th April, 1981
0 S R "6 (E) —In exercise of the powers conferred by section 25 of the Press Council Act, 1978 (37 of 1978), the Central Govern- ment hereby mikes the following rules, namely :-
1 Short title.-These rules may be called the Press Council (Budget and Accounts) Rules, 1981.
2 Definitions .—In these rules, unless the context otherwise requires,—
(a) 'Act1 means the Press Council Act, 1978 (37 of 1978).
(b) 'Council' means the Press Council of India established under Section 4 of the Press Council Act, 1978 (37 of 1978).
Budsct —(i) The Council shall, not later than the 15th September, in each year prepare the budget in respect of the financial year next ensuing showing the details of estimated receipts and expenditure.
The Budget shall be prepared in the form sot out in Appendix 1 and a copy thereof shall be forwarded to tho Central Government not later than the 1st October, proceeding tho year to which it relates.
A. ounts and Audit. —0) The Council shall cause regular accounts to be kept of all its money and properties in respect of the 11 f India. The Council shall cause to be maintained the Books of Accounts, and the registers specified in Appendix n in res- pective forms set out therein.
(ii) The accounts of the Council shall bo audited annually by the Comptroller and Auditor General of India or by any person autho- rised by him in this behalf.
f,, T he Comptroller and Auditor General of India and any person appointed by him in connection with audit of the accounts of r L\\ shall have the same rights, privileges and authority in connection with such audit as the Comptroller and Auditor General of I !lia has in connection with the audit of Government accounts and in particular shall have the right to demand the production of books, accounts, connected vouchers and other necessary documents and papers.
rhrt The results of the audit shall be reported by the Comptroller and Auditor General of India to the Chairman of the Council who i. n "Jmit a CODV of the report alongwith the Council's observations to Central Government in the Ministry of Information and Broad- ting The Comptroller and Auditor General shall also forward a copy of the report direct to Central Government in the Ministry of 'information and Broadcasting.
5 Returns to be furnished. —(i) The Council shall furnish to the Central Government tho following returns :—
(a) Half yearly statements of grants and advances made to the Council by any authority, othor than tho Government or any person ;
(b) Half yearly statement of the expenditure out of the grants and advances referred to in clause (a) above ;
(c) Half yearly statements showing investments of the Council.
680 THE GAZETTE sOF INDIA : EXTRAORDINARY [PART II—SEC. 3(i)](ii) The sUtiments referred to in sub-rule (i) shall be prepared for the half years ending 31st March and the 30th September of, each
year and shall be submitted so as to reach the Central Government on or before the 1st May and the 1st November, respectively.
APPENDIX I
Expenditure
Budgot Estimates
Revised ] Estimates for Curren year
\ctuals Receipts i for the i Previous 1 year
Budget Estimates for Current year
Budget Estimates t for next yeai r
Actuals for the previous year
Revised Estimates for current year
for next year
Budget Estimates for current year
2
3
6
1
4
7
8
9
10
5
I. Section I Non-f Man Projects :
Anticipated
Opening balance :
1. Grants-in-aid from
charges
3
Central Govt.
, Administration i (i) Pay of officer!
A
2, Grants and advances from other sources
(ii) Pay of establi (iii) Allowances ai
ishment nd Honoraria etc.
ts
3. Interest on investmen
(iv) Other charge
:ies etc.
s—contingonc
s
(v) Interest paya
4. Miscellaneous receipt
ble to the su
ibscribers f or CPF.
1
5. Interest received frorr
contributio ns
(vi) Leave salary Total Section
and pension I :
the P.C.I., C.P.F,
)ts • • • '
Total Revenues Receif
Non-Plan Pro ject
3. Deposits & Ad' Advances repay
/atices able
>s .
Deposits & Advances Recoveries of Advanc*
e.
Total Anticipated c ;losing balanc
Total :
APPENDIX II
A. Form of annual Accounts with Statement of Assets and Liabilities, statement of Assets and Statement of Liabilities.
B. Other Forms.
(1) Cash Book
(2) Subsidiary Accounts to the Cash Book
(3) Classified Abstract
(4) Receipt Book
(5) Register of Stock of Receipt/Cheque Books
(6) Register of stock of consumable/nonconsumable articles.
(7) Resistor of pension and leave salary contribution
(8) Register of Advances
(9) Register of contingent charges
(10) Register of securities
(11) Establishment Register
(12) Travelling Allowance Audit Register
(13) Register showing the final settlement of the transactions
(14) Register showing particulars of transactions pending further details/settlement.
(15) Abstract of transactions pending further details/settlement.
(16) Register of advances and recoveries.
(17) C.P.F. Account Ledger with Broadsheets of the C.P.F.
681
FORMA
Annual Account showing Receipts and Payment Accounts of the Press Council of India for the year
RECEIPTS
Opening balance
1. Cash in Bank
2. Cash in Hand
3. Grants-in-aid received from Central Govt.
4. Grants-in-aid from other sources
5. Interests on investments
6. Miscellaneous receipts
7. Interest received from P.C.I., C.P.F.
8. Encashment of Securities/Investments
9. C.P.F. Recoveries account
10. Recoveries of Advance
(i) Motor Car Advance
(ii) Motor Cycle & Scooter Advance
(iii) Bicycle Advance
(iv) Fan Advance
(v) Festival Advance
(vi) C.P.F. Advance (refundable)
Total Revenue Receipts
Recoveries of Advances
Total
PAYMENTS
I. Section I
Administration charges
(i) Pay of officers
(ii) Pay of establishment
(iii) Allowances and Honoraria etc.
(iv) Other charges -contingencies etc.
(a) Stationery & Printing
(b) Postage
(c) Repair of office equipment and Machinery
(d) Books and publications
(e) Furnitures
(0 Typewriters
(g) Telephones
(h) Nowspapors
(i) Leverles for Class IV staff
0) Motor vehicles
(k) Hospitality charges
(1) Rent of office Accommodations
(m) Hot & Cold weather changes
(n) Sundries
(v) Interest payable to the subscribe for C.P.F.
(vi) Leave salary and Pension contribution
II. Deposits and Advanco Investment and Security :
(a) Contribution Provident Fund Account
(b) Other
(c) Security
(d) Final payment/withdrawal of Contribution Provident Fund.
Advances repayable :
(i) Motor Car Advance
(ii) Motor Cycle & Scooter Advance
(iii) Bicycle Advanco
(Iv) Fan Advance
(v) Festival Advance
(vi) C.P.F. Advance (refundable)
Total
Closing Balance :
(i) Cash in Bank
(ii) Cash in hand
Grand Totals:
682 THE GAZETTE OF INDIA : EXTRAORDINARY [PART II—SEC. 3(i)]Statement of Assets and Liabilities of the Press Council of India as on 31st March,
LIABILITIES
ASSETS
Details Rs. Details R*.
Total
(SECRETARY)
Press Council of India (CHAIRMAN)
Press Council of India
Statement of Assets of tho Press Council of India as on 31st Mirch, 19
ASSETS
DETAILS
AMOUNT
Total
(SECRETARY)
PRESS COUNCIL OF INDIA
(CHAIRMAN)
Press Council ot India
Statement of Liabilities of the Press Council of India as on 31st March, 19
LIABILITIES
DETAILS
AMOUNT
Total :
(SECRETARY)
PRESS COUNCIL OF INDIA
(CHAIRMAN)
PRESS COUNCIL OF INDTA
FORM B (I)
PRESS COUNCIL OF INDIA
Cash Book for the yoar 19 -19
RECEIPTS
Misc.
Total
Contingencies
Particulars
Allowances
Classification Pay
Date No. of receipt where necessary
In recoupment Advance
of permanent Payment
advances
PAYMENTS
Total
Misc.
Classification Pay
Contingencies
Particulars
Allowances
Sub
Date
Voucher
Out of Pmt. Money
No.
advance drawn in
anticipation of payment
683
FORM B (2)
PRESS COUNCIL OF INDIA
SUBSIDIARY ACCOUNT TO THE CASH BOOK
RECEIPTS
Particulars Pay
Miscellaneous Total Classi-
Allowance
a Advance
it payment
fication
as Coitingencie in rccoupmer of permanent advance
Date No. of receipt where necessary
Rs.
Rs,
Rs.
Rs.
Rs.
Rs.
P
'AYMENTS
Month of
Date Sub-Voucher No. Particulars Pay Allowances i Contingencies
tal Classification
Miscclla- Toi neous
out of permanent advance
Out of
money in
anticipation
of
payment
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
FORM B(3)
PRESS COUNCIL OF INDIA
Classified Abstract of Receipts/Disbursements for the Year 19 —19
May
June
July
August
Pro- Head of April
September
. ~ .—. j
Pro- gressive total
Vr. Amount Vi. Amount Vr. Amount No. Rs.
Vr. Amount i No. Rs.
Vr. Amount No. Rs. NO. Rs.
Vr. Amount No. Rs.
No. Rs.
sive total
Rs.
Rs.
November December
January
February
March October
Vr. Amount
Vr. Amount
Progres- sive total
Progres- sive total
Progres- sive total Vr. Amount
Progres- sive total
Vr. Amount No. Rs.
Vr. Amount No. Rs.
No. Rs.
No. Rs.
- No. Rs.
Vr, Amount No Rs.
Rs.
Rs.
Rs.
Rs. Remarks
FORM B(4)
RECEIPT BOOK
Counterfoil No. Dated No. Received from Dated 19 with letter No. the sum of Rs. in each by cheque on account of (on payment of Ra.)
received from with letter No. the sum of Rupees.. in cash by cheque on account of (on payment of Rs.1)
nitial
Signature
Designation
Designation
684 THE GAZETTE OF INDIA ; EXTRAORDINARY [PART II—SEC. 3(i)]FORM B(5)
Register of Stock of Receipt/Cheque Books
Source from To whon Date Of Dated initials of the responsible officer
which received issued closing in token of having verified and exa-
mined the counterfoil
i Date from
which
brought
into use
No. of receipt/ cheque book received together with particulars
Date of issue of receipt/ cheque book
2
1
3
4
5
7
6
FORM B(6)
Register of Stock of Non-Consumable Articles
Receipt
Tssues
Remarks Voucher No &Datc
Particulars Value of stores R?. & Furniture
No. or Date of quantity issue
Date of Credit in cash book
Dated initials of Account- ant
Orders Number
or quan-
tity or
issue
Balance of each item after each transaction
Amount if any realised from sale
FORM B(7)
Register of Contributions towards Peasion and Leave Salary paid during the year 19
( Contribution P aid
Monthly rate of contribution
Date from which
Name of the Govt. servant
No. & Date of order fixing the rates i of payble
payable
contributions
Vr. July
May Vr. Amo- No.
Vr. April Vr. No. Amo- No.
unt
June amo- unt
No. Amo- unt
unt
Vr. August No. Amo- unt Pension Leave payable
Rs. Salary
Rs.
Rs.
Rs.
Rs.
Rs.
Rs.
Remarks Vr. October No. Amount
/r. December Mo. Amount
Vr, January No Amount
Vr. March No. Amount
Vr. September No. Amount
Rs.
Vr. November ^ No. Amount ] Rs.
Rs.
Rs.
Vr. February No. Amount Rs.
Rs.
Rs.
FORM B(8)
Register of Advances Temporary
Payment
Repayment
Dated :
Issuing Authority To whom Particulars
Remarks
Balance Rs.
Date Mode Amount
of the advances
- initials of the Accountant
Rs.
Date of Amount payment paid of the Rs. advance
FORM B (9)
Register of Contingent Charges of The Pross Council of India
Sub-vouchers Contingent abstract
Date To whom paid Appropriation for each head
No. of
Total carried forward
Total of
Unusual charges
Date of admission
Total of each
with initials
I Ascription Amount
each month's bill
contingent Abstract
684/1
FORMB{10)
Register of Securities for the Period from . to •
ation i
Realis
of interest
s.
Date of
Purchase
No.
Amount
Received
Due
Date
Remark*
(e.g.
i
Interest
for the
period
Period
to which
the amount
Initials
of ac-
countant/
(afe
ustody
Leceipt
*o.
related
to—
Refer-
ence to
item in
cash
book
to—
Ref. to
receipt
item on
cash
book
Amount Face S
Pur- Value c
chase I
values 1
Rs. p.
Account!
Officer
Parti-
culars
of sec-
urities
pur-
chased
reaiom
for
delay
in
realis-
ation of
Interest
for
short-
fall)
FORMB01)
Establishment Register (Part I)
Remark*
Reference
. to pay bill
Pay & allowance
drawn initials
Name of
incumbent with
scale of pay
Apiil
Amount
Rs. P.
May etc.
Amount
Rs. P.
Ref. to
cheque
No. and
entry in
Cash Book
of the officer
who checked the
pay bill
S.No,. No. & Date of
sanction order
etc. with date
indicating the
pay etc. admis-
sible from time
to time to be
attested by an
officer
Pay
D.A.
Other Allowances
Total
Deductions
O.P.P.
C.P.F.
House Rent
Income Tax etc.
Total deductions
Net payable
PART n CERTIFICATES
Certificate to be given In Part II of Register
Certified that :—
(a) Proper acquittance has been taken for the disbursement of the amount noted against S. No
.to In Part I of the Register from the persons concerned for the month of
(b) Remittances of C.P.F. Fund. PCI etc. to the authorities concerned, have been made, out of the deductions effected from Pay ft allo-
wances of the persons shown against Sr. No to for the month of
(c) Allowances claimed have been based on the rule of force/proper sanctions.
FORM B(12)
Travelling Allowance Audit Register of For the Year 19 19
Admission
Remark*
Object of
journey
Date of
journey
Number of
voucher
Date of
payment
Date Initials
Amount
of bill
Rs.P.
Serial
number
of bill
Name of
the
drawing
officer
67 GI/81—3
684/2 THE GAZETTE Of INDIA : EXTRAORDINARY [PART II—SEC. 3 (i)]F0RMB(13)
Amount Adjusted Under
How Adjusted 1
but awaiting Cash recoveries
of sor vice payments
Objection book item number
Advance recover- able Rs. P. 1
Original period of • account
for other reasons
No. of Vouobers date of recovery of credit etc.
Rs. P.
(a) Recovered in cash (b) Deducted from bill (c) Refunded to (d) Admitted or detailed account or bill
Items adjusted clcaranco for want of detailed bill of accou nts Rs. P.
(e) Admitted on a stamp- ed or a formal receipt (f) Admitted on appli-
cation
(g) Admitted on sanc- tion of competent authority
(h) Admitted on receipt
of certificate of Audit
FORM B(14)
Register showing particulars of Transactions needing further Detail/Settlement
Period
Mode of Adjustment/Settlement s.
No.
i
of Account
Advances Amount pending recoverable furthor settlement P.A. T.A.
Amount Service - payments
Subse- [uent ©minders tc.
For other reasons
Name & Particu- lars of the party
for recovery
i
For want of detailed bill
No. of Vr. or. date of receipt under objections
Reasons i for c which r the e settlement is pending
i If disallow recovered 1 unt in w item is cr< the no. ' voucher frc it is recovei
'ed or the acco- hich the jdited or of the >m which red
Date of credit
Amount No.
I or
Month ii which admitted nettled Month amount of portion each settled admitted
"Vr. No.
11
8
3
10
4
7
9
13 1
3
14 2
6
n
(1) Relating to Grants separately.
(il) Relating to Offlcers/Estt. separately.
Total of month's transactions pending settlement.
(Total Of (i) & (ii) viz. Grants to office etc. etc. Total Rupee*.
Deduct. Amount adjusted during as In •eparate adjustment Register Balance carried forward
I certify that,I have examined the Register and find it com-
plete ta all respect
ACCOUNTANT
6&4/3
F0RMBU5) Abstract of Transaction navdJog furiltM deUiWieltleincnt
Month of objection Amount
objection
Adjusted in June, 19 Adjusted in December, 19
Adjusted in July 19 Adjusted In January, 19
Adjusted in May 19, Adjusted in November, 19 Balance outstanding
Adjusted in April, 19 Adjusted in October, 19 Total adjustment
Adjusted in August, 19 Adjusted in February, 19
Adjusted in September 19, Adjusted in March, 19
Balance 19 Balance Balance 19 Balance Balance 19 Balance
April, 15>
Balance
May, 19
Balance
June, 19
Balance
July, 19
Balance August, 19 Balance September. 19 Balance October, 19 Balance November, 19 Balance December, 19 Balance January, 19 Balance
February, 19
Balance March, 19
Balance Total amount adjusted
Balance
FORMB(16) Register cf Advances and Recoveries Nature of Advance/Recovery
Press Council of India
1. Name and Designation of Officer 2. No, and date of sanction 3. D<*to of Drawal 4. Amount Advanced Rs 5. No. of instalments 6. Amount of each Instalment Rs
RECOVERIES
Serial No. of Number, date Amount Initials of pay SI. No. of Number, date Amount Initials of pay Instalment and month Recovered bill clerk instalment and month Recovered bill Clerk of the bill in which deducted
of the bill in which deducted
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
16 17 IS 19 20 21 22 23 24 25 26 27 38 29 30 upto48
684/4 THE GAZETTE OF INDIA: EXTRAORDINARY [PART II—SEC. 3(i)]FORMB(17)
Piess Council of India
C.P.F. Account Ledger
Name
. . .. number Official designation
Total Withdrawals Monthly
Renurks Pay on 3kt March of proceeding year
Refunds in withdrawals
Subscription in whole rupees
balance on which intorett Is calculated
19 19
April May
June
July
August
September
October
November
December
January
February March
Total
BROADSHEET OF THE CPF for the year 19
Receipt in the month of
11
4
7
9
3
5
8
10
2
6
1
July
September
November Ledger Folio
May
August
1 October April
June
No. of Account
Balance at commence- ment of year
19
21 13
15
17
20
14
16
18
12
March Maich Finl. 1
P.C.I.
April
Interest
February
January
December
foi the year
March Sup- ple.
Contribu- tion
Total Receipts and opening balance
Wlthdiawals in the imnth of
29 30
28
31
24 25
27
32 33
26
23
22
December January
September
November
July
October
March August !
February
May
June
March Finl.
35
36
37
34
Closing Balance
Remnrks
March Supply
Total of the withdrawals and closing balance
PRINTED BY THE MANAGER, OOVT. OF INDIA PRESS, RING ROAD, NEW DELHI-110064
AND PUBLISHED BY THE CONTROLLER OF PUBLICATIONS, DELHI-110054, 1981