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REGISTEREDD.(D.N.)-72 The Gazette of India

EXTRAORDINARY

PART III—Section 4

PUBLISHED BY AUTHORITY

No. 7J NEW DELHI, WEDNESDAY, AUGUST 18, 1982/SRAVANA 27, 1904

S e p a r a te p a g i ng is g i v en to this P a rt in o r d er t h at ft m ay it may f i l ed as a separate

compilation

606 GI/82—.1

(1)

soon as it is approved by the Central Government,it will b; published as th; Regulations made by the Council, under the Act

2. Council

Jn accordance with the powers conferred on the Central Government under clause (b) of sub-section (2) of section 9 of the Act, Shri S. C. Bafna, Member, Company Law Board, Bombay has been nominated by the Central Government as a member of the Council vice Shri A, Nedakantan. The Council wishes to pkee on record its deep gratitude and appre- ciation of the wise counsel received frcrn Sbri A. Neelrkantan and for the valuable contributions made by him as a Council Member and particularly towards the conversion of the Insti- tute into a statutory body. There has been no other change in the composition of the Council and all other elected und nomi- nated members continued to hold ihe office upto the date of this report. The existing Council shall continue to function until another Council is constituted as provided in section 9(2) of the Act on or before 31 December, 1982.

3. President & Vice President

At the fifth meeting of the Council held on 31 October, 1981,ShriP.R. Roy of Calcutta relinquished his office as the President of the Institute end Shri P.P. Mistry of Bombay was unanimously elected to hold the office of Prcsidtnt for the year 1981-82. At the same meeting Shri D.B. Saxena of Madras was unanimously elected as the Vice-President of the Institute for the year 1981-82.

4. Committees of the Council

4.1 Standing Committees of the Council

In accordance with the provisions contained in section 17 of the Act, the Council constituted the following Stand- ing Committees comprising of members as specified under each Committee for the year 1981-82 :

Executive Committee

Shri P.P. Mistry President Shri D.B. Saxena Vice-President Shri S.C. Mital Member Shri P.R. Roy Member Shri C.R. Shah Member

Examination Committee

Shri D .B. Saxena Vice-Presideni Shri K.V. Shanbhogue Member Shri S.K, Tuteja Member

Disciplinary Committee

THE INSTITUTE OF COMPANY SECRETARIES OF

INDIA ICSI HOUSE1, 22, INSTITUTIONAL AREA

Shri P.P. Mistry President Shri S,C. Mital Member Shri N.S. Mittal Member

LODl ROAD

New Delhi, the 18th August, |yS2 4.2 Other Commltte es

The Council also constituted the following Non-Standing Committees in accordance with the provisions contained in section 17(2) of the Act.

Training and Educational Facilities Committee

No. 104/10/ Accts — Second Annual Report of the Council for the >ear ended 31st March, 1982 published in pursuance of sub-section (3) of section J8 of ihe Company Secretaries Act. 1980.

                                                                             Shri  P.P.  Mistry                  President
    In  pursuance  of  the  requirement  of  section  J8(5)  of  the         Shri D.fl.  Saxena                 Vice-President
Act,  the Council  of  the  Institute  of  Company  Sccrelnrics  of          Shri C.R.  Shah                    Member
India is pleased  to  publish  its  Second  Annual Report  for  the          Shri K.V.  Shanbhogue               Member
year  ended  31  March,  1982.  The  audited      statements  of             Shri R.S. Shroff                    Member
accounts of  the  Institute  and  the auditors'  report  thereon  for        Shri S.K.  Tuteja                   Member
the  year  are  also  published  herewith.

Professional Development Committee

1. New Regulations

The draft of Ihe new Regulations forwarded by the Council to the Central Government is under its consideration and as Shri D.B, Saxena Vice-President Shri A. Neelakantan Member (upto 28-2-1982) Shri S.C. Bafna Member (from 28-2-1982)

Shri R. Rajagopalan Shri P. R, Roy Shri M.P. Wadhawan Shri N.S. Mittal

Member Member Member Member

Building Committee

President Member Member (upto 28-2-1982) Member Member

Shri P.P. Mistry Shri N.S. Mitlal Shri A. Ncelakanlan Shri P.R. Roy ShriS.K.Tuleju

Coordination Committee for coordination with 1CAI & 1CWA1

Shri P.P. Mistry President Shri N.S. Miltal Member Shri R. Rajagopalan Member Shri P.A.S. Rao Member Shri P.R. Roy Member Shri C.R. Shah Member Shri T,P. Subbaraman Secretary

4.3 Committee Meetings

The number of meetings held by each Commit lee during

the period frcm 1 April, 1^81 to 31 March, 1982 was as under ;

Executive Committee 5

10. Recognition to membership qualification

10.1 During the year under report University of Poonn had accorded recognition to the membership of the Institute for the purpose of pursuing Ph.D, course and thus till 31 March, 1982, 7 Universities had accorded recognition to the membership yualification of the Institute.

10.2 In addition to recognition by Universities, the all India Financial Institutions such as Industrial Development Bank of India have agreed to recognise the certificates issued by the practising company secretaries withregaidlo the powers of the company and its directors and for entering into agreement for borrowing limits under section 293 (1)(d) of the Companies Act, 1956. The Gujarat State Financial Corporation and the Assam Industrial Dcvck] n.ini O r- poration have also agreed to accord similar recognition to the certificates issued by the practising company secretaries.

10.3 In the recently announced Import and Export Policy for the year 1982-83, the Ministry ofCommercc, Chief Con- troller of Imports and Exports, have also agreed to accept the certificates from a company secretary in practice with regard to certificate of consumption of imported raw mater- ials, components e t c, and application for grant of export performance certificate.

11. Registered Students

Examination Committee 5

Training & Educational

Facilities Committee ; 3

Professional Development 3

Committee :

According to the existing Register of Students maintained by the Institute, the tota) number of students registered till the end of year was 77965. The number of students whose registration had not expired a| (he end of the year was 43516.

12. Examinations

Building Committee : 7

5. Regional Councils and offices

Pursuant to the provisions contained in section 23(3) of the Act, the existing Regional Councils would continue to function as Regional Councils until new Regional Councils arc constituted on or before 31 December, 1982 in accord- ance with the Regulations.

6. Chapters

As on 31 March, L*3S2 the Institute had 29 Chapters under

the jurisdiction of the four Regional Councils including the addition of the following four new Chapters constituted during the year under report.

Under the Eastern India Regional Council : Bhubaneswnr, Jamshedpur and Ranchi

Under the Northern Indfa Regional Council : Ludhiana

7. Headquarters Building

The building of the headquarters duly completed was formally inaugurated by Shri M, Hidayatullab, Vice-Presi- dent of India on 31 October 1981 and the Secretariat moved into the new building effective from 27 January, ]yR2,

8. Membership

The Institute had held two examinations in June and Dec- ember 1981 in 29 centres spread all over the country. No new examination centre was opened during the year under report. In June 1981 session 914 and 204 candidates com- pleted Intermediate and Final examinations respectively and in December Hi session 752 and 182 candidates completed Intermediate and Final examinations respectively. The results of candidates who had appeared in June and December 81 examinations are given below :

June 1981 session

Total

Passed Pass% Examinations

candidates appeared

139

14 10.07 Preliminary Intermediate

3669 3536

899 1151 Group I Group II

24.50 32.55

Final

960 1001 1306

240 222 271

Group ]

Group II

Group J1I

During the year under report 407 associates and 150 fellows were admitted to membership of the Inslituleand as on 31-3-82 the Institute had on its roll 4095 members comprising of 3286 associates and f!09 fellows,

9. Certificate of Practice

The Certificates ol' Practice were issued to 81 members during the year under review and accordingly 412 members were holding Certificates of Practice at (he end of the year.

25.00 22.18 20.75

Notes

1. I469candidatesappcarcd in both groups of the Inter- mediate examination out of whom 263 candidates pass- ed both group-,

2. 231 candidates appeared in all groups of Final exami- nation out of whom 16 candidates passed all groups.

December 1981 session

Pass :„

Passed

Examinations

lotal candidates appeared

9.52

12

126

19.87 31.64

3911 3502

in 1108

Preliminary Intermediate Group I Group II

Final

25.70 21 .40 17.72

274 223 252

1066 1039 1422

Group 1 Group 11 Group Til

Notes

1. 2027 candidates appeared in both groups of the later- mediate examination out of whom 231 candidates pass- ed both groups.

2. 214 candidates appeared inall groups of Final cxamina. tion out of whom 16 candidates passed all groups.

13. Coaching

13.1. According to the existing regulations all the students registered during the year were enrolled forthe postal tuition and a total number of 13,633 coaching completion certificates were issued during the year under report. In addition to the existing 18 oral coaching centres operating under the Regio- nal Councils and Chapters, two centres at Cuttnck and Baroda were added, during the year.

13.2 Study material

In addition to revision and review of study material including test papers and suggested answers on various subjects of Inter- mediate and Final examination, the Directorate of Studies brought out guideline answers as in the past for the June and December 1981 examinations for use of students appearing for the examinations,

13.3 Revision of Syllabus

The Syllabus Review Committee constituted by the Council to revise the existing syllabus further is expected to finalise its recommendations and submit its report to the Council before the end of this year.

14.. Organisational restructure

During the year under report, the Council had taken steps to reorganise the administrative structure of the Secretariat so that academic departments, like Directorate of Research and the Directorate of Studies could give undivided attention to specia- lised academic activities entrusted to them. A Students Services Cell under the Directorate of Adiministration has been formed to handle all administrative matters connected with the students Steps arc also under consideration to computerise some of the services so that the Institute could maintain and further improve the services rendered by it to its members and stu- dents pursuing the profession of company secretaries .

15. Merit Scholarship

In accordance with the existing merit scholarship scheme, a merit scholarship of Rs.150 per month per student has been awarded to 20 candidates each, who had passed the Intermediate examination held in June and December 1981.

16. Mcrit-cum-means assistance scheme

In accordance uiih the merit-eum-mcans assistance scheme, financial assistance to the extent of Rs. 100 per month per student has been granted for a period of one year to 13 candi- dates who had passed the Intermediate examination held in Juno arid December 1981.

17. Prize Awards

According to the existing p/izc award scheme, one President's Gold Medal valued at Rs. 500 for Final examination, one President's Silver Medal valued at Rs. 250 for Intermediate examination, two D. L. Mazumdar's silver medals valued at Rs. 250 each for two subjects in Final examination and one C. C. Sularia cash prize award of Rs. 201 for Final examination have been awarded to the students who had passed with merit in the two examinations conducted during the year under report on an all India basis. In addition the Regional Councils and some Chapters have also constituted prize awards for students appearing in examinations within the territorial jurisdiction of the respective Regional Councils and Chapters. The names of prize award winners were published in the monthly journal 'Chartered Secretary',

18. Practical Training

35 public limited companies were recognised for practical training during the year and accordingly there were 360 companies recognised for practical training as at the close of the year. 377 candidates who have pasitd the Final examination were spon- sored for practical training in these companies.

19. Publication & Research

19 1 During the year under report, in addition to providing ser- vice to loose-leaf ready referencers brought out earlier, six publications were brought out by the Institute as under :

(1) Dividend and Interest-Secretarial Practice Series No. 3

(2) Securities Contracts (Regulation) Ac(-A Manual

(3) Incorporation of a Company-Guidelines (Secot)d revised

edition)

(4) Transfer and Transmission of Shares-Secretarial

Practice Series No. 2 (Second revised edition)

(5) A Guide to Exports (second revised edition)

(6) Issue and Redemption of Capital-Secretarial Practices

Series-1 (second revised edition)

19.2 Simplification of Company Law

The recommendations vvith regard to the simplification of Company Law made by the Working Party constituted by the Council was considered by the Council and the final reoport wrs submitted to the Department of Company Affairs by the Insti- tute in September 1981 for their consideration.

19.3 Professional Development Programmes

The following Professional Development/Continuing Edu- cation programmes were organised during the year under report,

No. Programme In association with Place & Date, s.

4 2

1

3

1.

Management Deve- lopment Institute, New Delhi.

Functions and Responsibility of Companylfflecretary

Mussoorie May 25—31, 1981

Company Amalga- mation and Mergers

New Delhi, June 27-28, 1981

The Institute of Chartered Accoun- tants of India, New ruiM

3.

New Delhi Corporate Financ- ing-Source und Base

July 31 & August 1, 1981

The Institute of Cost & Works Accoun- tants of Jndia, Calcutta

4.

Kalhmandu Oct. 13-18.1981 Company Secretary as a Professional Administrator

All India Manage- ment Association, New Delhi

5. Export Procedures and Documentation

New Delhi, Dec. 9-12,1981

6. Tenth Programme for Company Secre- taries

Administrative Staff College of [ndia, Hyderabad

Hyderabad, Dec. 14-23, 1981

7. Commercial Arbitra- tion

Indian Council of Arbitration and FICCI, New Delhi,

New Delhi, March 20-23, 1982.

20. Tenth National Convention

The Tenth National Convention of the Company Secretaries

was held at Bombay from 4th to 6th February, 1982 on the theme "Strategies for Corporate Growth", The Convention was inaugu- rated by His Excellency Air Chief Marshal, O. P, Mehra (Retd.) the then Governor of Maharashtra. Dr, A S Gan I Chaiiman, Hindustan Lever Limited, delivered the key-note address and eminent personalities from the Government Industry and the professions addressed the Convention during the three days.

21. Career Pamphlet on "The Company Secretary"

The Institute prcpa red a Career Pamphlet on "The Comp-.'ny Secretary" for uso of the Central lnstituto for Research and Train- ing in Employment Services which will bo circuited by the Directorate General of Employment and Tn ining to Secondary Schools, Employment Exchanges and University Employment Inform' tion ;.nd Guidance Buronu all over the country,

22. Secretarial Audit

To give effect to the concept of secretarial audit of companies

a draft "Secretarial Audit Report" was developed in the Directo- rate of Rese rch. The Region I Councils and some chapters had org nised symposia during the ye"r to discuss the subject. The recommendations made at the various symposia arc under consideration for fin' li^ tion by the Council and subsequent submission to the Central Government for its consideration.

23. Chartered Secretary

The journal of the Institute'Chartered Secret • ry' commenced

Ite 12th volume in January 1982 and had continued to nrint in its popularity as an useful and informative journt 1 to the members students, company executives and allied profea^on-Is.

24. Accounts and Audit

Pursuant to sub-section 5 of section 18 of the Act, a copy

of tho audited recounts hvs been published herewith.

Asinthep?st, erttrrnce fee for Associate member ship, transfer foo for Follow membership ; nd registration fee for Certificate of Pr. dice i mounting to Rs.1,13,738 lv ve been capitalised. The capital reserve i t the end Of the yo^r stood at Rs. 9,60,187.

24.2 Surplus and Reserve

The excess of income over expenditure was Rs. 18,6*8 for the ye r under repott ufter appropriating Rs. 1,74,195 on account of interest on fixed deposits e rm rked for Building Reserve Fund. The c-piti I expenditure to the tune of Rs. 33,53,476 incurred on the construction of the building rr s been transferred to General Reserve. For the first time, depreciation amounting to Rs, 1,61,381 has been provided on headquarters building, inst llation of lift, airconditioning and air-cooling cquipmen and provision of fixtures and fittings in the building. The General Reserve ns at tho end of the ye'r stood at Rs.68,54,049. A Summary of the financM statement of affairs is given ns unnexure to this report.

24.3 Auditors

Pursuant to section 18(4) of the Act, theCouncil re-appointed M/s. D.K. Sengupta and Co..Chartered Accountants, New Delhi rs Auditors to ;.udit the i ccounts for the ye>r ended 31 March, 1982. The report of the auditors is published herewith i long with the statement of. ccounts.

25 Appreciation

The Council wishes to pi ce on record its r ppreciation of the co-opera tionreceivedand theloyalty extended by the staff members and the officers of the Institute- The Council f lso wishes to express its gratitude to the various Ministers and officers of the Government for their support, guidance t nd encouragement

extended to the Institute during the year.

New Delhi (T.P. Subbraman) (P. P. Mistry) 26 June, 1982 Secret ry President

STATISTICS AT A GLANCE

FINANCIAL STATE OF AFFAIRS

(Anncxure to the Annual Report)

As on 31-3-1982

As on 31-3-1981

Rs.

Rs.

1,15,99,499 1,12,92,898 LIABILITIES 1. Tot 1 Resolves .

(including excess of Income over Expenditure)

2. Current Li bilities and Provisions 16,92,370 9,46,105

1,32,91,869 1,22,39,003 TOTAL

ASSETS

45,81,833 24,83,096 1. Fixed Assets . . ..

2. Current Assets

(H) Sundry Debtors .

1,04,104 65,33,598

98,147 78,21,813 (b) Cash and Bank Bal nces

17,13,956 16,75,316 (c) Stock in h" nd

3,34,085 1,60,631 3. Loan and Advances

24,293

4. Miscellaneous Expenditure.

(Deferred Revenue Expenditure)

1,22,39,003

1,32,91,869

TOTAL

606 GI/82—2

il

P-22, N.D.S.E. Part-U D.K; SENGUPTA & Co. Chartered Accountants

New Djlhi-110049.

Tele : 660415

2nd August, 1982

AUDITORS1 REPORT

WehavsiuJitoJtheatt-ched B'1i nee Sheet of the Institute of Company Secretaries of India as at 31st March, 1982 and the Income & Expenditure Account annexed thereto for the year ended on that date and report as under :

1. In our opinion and to the best of our information and according to the explanations given to us, the accounts give a true and fair view—

(a) in the case of Balance Sheet of the state of affairs of the Institute as at 31st March, 1982 and

(b) in the case of Income & Expenditure Account of the surplus for the year ended on that date.

2. We have obtained all the information ami explanations which to the best of our knowledge and belief were necessary for the purpose of our audit.

(Contd. on Page 23)

THE INSTITUTE OF COMPANY

BALANCE SHEET AS

Liabilities

As on 31-3-1982

As on 31-3-1981

Rs.

Rs.

RESERVES & SURPLUS

Capital Reserve As per last Balance Sheet Add Associate Entrance fees capitalised

8,45,884 — 1,100 —

Transfer fees capitalised Certificate of Practice Regn. fees capitalised

LMS Associate Entrance fees refunded

Certificate of Practice Rcgn, fees refunded

8,46,449 91,175 13,750 8,813 — —

9,60,187

(-)35 (~)500

8.46,449

General Reserve

As per last Balance Sheet Add Surplus as per Income & Expenditure Account annexed

30,78,153 4,03,752 Transfer from Building Reserve

34,81,905 18,668 33,53,476 68,54,049

34,81,905

31,35,263 2,00,000 1,50,000 3,00,000 37,85,263

63,14,544 2,00,000 1,50,000 3,00.000

69,64,544 Other Reserves Building Reserve (as per Schedule 'H' annexed) Reserve for Libraries Reserve for Research Project*. Contingency Reserve

54.738

59,748 2,32,277 34.970 3,53,797 3,000 5,000 —~

2,12,610 30,533 2,45,713 2,000 5,000 1,014

710 1,41,677

85,000

200

410

9,320 CURRENT LIABILITIES & PROVISIONS Current Liabilities (a) Receipts from Members in advance (b) Due to Regional Councils/Chapters (c) Library Security Deposit (d) Expenses Payable (e) Audit Fee Payable (f) Deposit for Prize Awards to Student!, (g) Unpaid Salary (h) Sundry Receipts for Payment (i) Earnest Money (Building) (j) Regional Council Election Security Deposit (k) Hotel Deposit for Convention (1) Delegate Fees for Workshop and International Congress

received in advance

5,06,975 12,556

13,51,320

3,250 8,000

6,58,138 (m) Due to ICSI Members' Benevolent Fund

C/o

1,29,50,819

1,19,51.036

(Contd. from Pnge 22)

3. In our opinion, proper books of accounts and records have been kept by the Institute so far it appears from our cxaminaf f these books.

4. The Balance Sheet and the Income and Expenditure Account under report are in agreement with the books of acco d cords maintained

' s re~

Fo,- D K SENGUPTA & CO.

Chartered Accountants

(D.K, SENGUPTA)

SECRETARIES OF INDIA

AT 31st MARCH, I9R2

—

Assets

As on 31-3-1982

As on 31-3-1981

Rs.

FIXED ASSETS (Written Down Value)

(As per Schedule 'E' annexed)

45,8(,S.ll

24.S3.0J6

CURRENT ASSETS, LOANS & ADVANCES

Current Assets

(i) Sundry Debtors (unsecured)

(a) Considered good

More than six months old Others

10,387 93,717

2,695 95,452 (b) Considered doubtful (More than six months old)

3,795

98,147

93 tA7 * JJ 1 *f / Less Reserve for Bad & Doubtful Debts

1,07,899 3,795

1,04,104 65,13,598

78,21,813

(ii) Cash and Bank Balances (as per Schedule 'I' annexed)

(Hi) Stock of Publications Coaching materials, Paper, Journal,

Insignia, Neck Ties and Caff Link sets in hand as on 31-3-1982 (on cost/market value, whichever is lower)

(a) Publications & Stationery

4.64,316

4,98,870 (b) Paper (as per Schedule T annexed)

4.48,625

4,51,317 (c) Journal

71,33]

49,985 (d) Insignia & other souvenirs

6,246

14,884 (e) Study Materials & Plastic Folders

6,98,586

16,89,104

6,30.372 16,45,428

(iv) Stock of Building Materials

24,852

Loans & Advances

Advances receivable in cash or kind or value to be received (unsecured and considered good, as per Schedule 'K' annexed)

3,U,0?5

L , i ) , 5 31

MISCELLANEOUS EXPENDITURE (to the extent not written off)

24.293

Deferred Revenue Expenditure on inauguration of Headquar- ters Building

—

C/o

1,32,91,869

1,22,39,003

-3-1981 Lia bllities

As on 31-3-1982

Aa on 31

Rs.

Rs. 1,19,51,036

B/f

1,29,50,819

Previsions

(a) Provision for Siaries (Department of Comp:ny Affairs)

74,333

74,333

(b) Provision for Wt tcr, Electricity a nd Telephone Expenses

19,070

26,530

(c) Qruuity Payable

1,91,064

2,40,187

2,87,967 (d) Provision for Annual Grants to Chapters

3,500

3,41,050

1,22,39,003

1,32,91,869

TOTAL

As per our ; trched report of even d tc

For D.K. SENGUPTA & Co. Chartered Accountants

Nfcw Delhi, (D.K. SENGUPTA) Dated the 2 August, 1982

As on 31-3-1981

As on 31-3-1982

Assets

Rs,

Rs.

1,32,91,869

1,22,39,003 B/f

1,22,39,003

1,32,91,869

TOTAL

Note : There is a contingent 1i ability to the extent of Rs. 4,83,000 towards the pending bills of the contrr ctors of the Institute's headquarters building, subject to the certification by the Architects with rcgird to the actual consumption of the building materials as well as the determination of the cost thereof. The final amount p yable, after adjustments, if any, will be added to the Building Account dur- ing the year 1982-83,

T.P. SUBBARAMAN P.P. MISTRY Secretary

President

606 QI/82.—4

THE INSTITUTE OF COMPANY

INCOME & EXPENDITURE ACCOUNT FOR

Expenditure

1981-82

to 31-3-1981

1-1-1981

Rs.

Rs.

To Payment to Employees Salaries & Allowances Staff Welfr. re Employers Contribution to Providont Fund

5,24,457

22,27,062 1,97,094 91,239

25,15,395

4,61,958 44,451 18,048

„. Postal Tuition (direct cost) (as per Schedule 'A' annexed)

. .,, Research. .

3,15,168 8,995

13,06,217 5,802

„ Printing, Stationery & Publications

6,06,719

1,20,001

2.25,274 Printing of Publications and Office Stationery (as per Schedule 'B' annexed) Printing of JournM (as per Schedule 'C annexed) Newspaper & Periodicals

14,15,931 2,462

3,45,737

20,25,112

462

„ Travelling & Conveyance

Travelling by Council Mombors Travelling by others Conveys ncc

1,43,096 50,487 48,143

46,738

2,41,726

22,918 10,660 13,160

„ Postage, Telegrams & Telephones

Postage & Telegrams Telephone & Intercom Expenses

3,88,212 92,902

4,81,114

98,643 22,850

1,21,493

5,75,815

2,41,131 ,, FXP min;¹ tlons ,, Other Expenses

2,02,684

52,354 Rent, Rr tes & T; xes Advertisement & Publicity (includes Rs. 24,293 towards ex- penses on inauguration of Hcadqmrters Building written off to the extent of 50 ?o) Meetings & Promotional Fxpcnsos

37,760 9,248

3,606 3.9J9

5,140 7,505 2,490 5,874 Repairs & Renewals Electricity Lega 1 Freight & Cartage Audit Fee File, Accident & Fidelity Insurance Piemium Motor Car Expenses Office Mr inten; ncc Office Miscellnncous

20,270 41,212 10,215 39,887 6,000 4,044 25,215 39,836 23,154

4,59,525

815 5,033 4,668 5,685"

97,489

To Grant in Aid to Regional Councils/Ch pters

1,36,137

89,108

1,10,156

26,831 Regional Office Expenses (as per Schedule 'D' annexed) Depreciation on Fixed Assets (as per Schedule 'E' annexed)

,, Student ScboU rship & Aw;id Scheme ,, Provision for GrHtuity

2,69,562 65,602 56,554

24,003 15,040 57,378 1,70,000 Provision for Building Reserve Loss on Sale/Dispos.. 1 of old fixed assets Provision for Bad & Doubtful Debts

437 3,795

„ Excess of Income over expenditure C'rriod over to Balance

Sheet

18,668

4,03,752

Totil

82,71,617

24,87,320

As per our report of even d\ile on the B. lrnce Sheet

For D.K. SENGUPTA & CO,

Charterod Accountants

Mew Delhi,

(D.K. SENGUPTA)

Dated, the 2nd August, 1982

27-

SECRETARIES OF INDIA

THE YEAR ENDED 31st MARCH, 1982

1981-82

Income

1-1-

•1981 to 31-3-1981

R';.

Rs.

By Fees & Subscriptions

From Members &. Students (;:s per Schedule 'F annexed)

59,51,272

17,18,093-

14,31,362

,, Subscriptions, Allocations and Advertisements for Journal

5,26,830

„ Receipts from Convention/Workshop in excess of direct ex-

penses (as per Schedule 'G' annexed)

78,984

46,399

,, Qthcr Incomes

4,46,79N 3,51,168 280 11,723 30

Sale of Publications Interest from Banks Interest on staff advances Miscellaneous Income Surplus on Sale/Disposal of old fixed assets

8,09,999

1,57,325 36,917 12 1,724 18

1,95,996

Total

82,71,617

24,87,320

T.P. SUBBARAMAN P.P. MISTRY

Secretary President

SCHEDULE-'A'

THE INSTITUTE OF COMPANY SECRETARIES OF INDIA, NEW DELHI

Compoiitlon of Postal Tuition Expenses for the year ended 31st March, 1982

1981-82

1-1-81 to 31-3-8]

Rs.

Ra.

Rs.

Rs.

Opening Stock as on 1-4-81

4,80,717 1,22,652 1,49,655

7,53,024

Study Material Paper Plastic Folders

4,81,940 1,94,665 73,924

7,50,529

Add : Expenditure incurred during the year on Study Mate-

15,09,957

rial, Plastic Folders and others

3,17,663

22,62,981

10,68,192

Leu i Closing Stock as on 31-3-82

5,78,467 2,58,178 1,20,119

9,56,764

Study Material Paper plastic Folders

4,80,717 1,22,652 1,49,655

7,53,024

POSTAL TUITION EXPENSES

13,06,217

3,15,168

As per our report of even date on the Balance Sheet.

F o r D. K. SENGUPTA & CO., Chartered Accountants.

(D. K. SENGUPTA)

New Delhi,

Dated, the 2nd Auguit, 1982.

SCHEDULE—'B'

THE INSTITUTE OF COMPANY SECRETARIES OF INDIA, NEW DELHI

Composition of Printing of Publications and Office Stationery Expenses for the year ended 31st March, 1982.

1981-82

1-1-81 to 31-3-81

Rs.

Rs.

Rs.

Rs.

Opening Stock as on 1-4-81.

3,54,838 1,44,032 75,999

Publications • Stationery Paper

5,74,869

3,11,505 65,993 64,231

4,41,729

Add : Consolidated expenditure incurred during tire year on

paper, printing of publications and office stationery

6,23,178

2,53,141

11,98,047

6,94,870

Less : Closing Stock ai on 31-3-82 :

Publications Stationery Paper

4,25,455 38,861 1,27,012

5,91,328

3,54,838 1,44,032 75,999

5,74,869

Printing of Publications and Office Stationery Expenses

6,06,719

1,20,001

As per our report of even date on the Balance Sheet.

F o r D. K. SBNGUPTA & CO.,

Chartered Accountants

(D. K. SENGUPTA)

New Delhi, Dated,the 2nd August, 1982.

SCHEDULE— 'C

THE INSTITUTE OF COMPANY SECRETARIES OF INDIA, NEW DELHI

Composition of Journal Expenses for the year ended 31st March, 1982

1981-82

1-1-81 to 31-3-81

Rs,

Rs.

Rs.

Opening Stock as on 1-4-81

49,985

Journal

44,596

3,02,651

1,35,785 Paper

2.52,666

1,80,381

add : Expenditure incurred or\ the paper and printing of

Journal

12,48,046

3.47,544

15,50,697

5,27,925

Less : Closing Stock as on 31-3-82 :

71,331

Journal

49,985

1,34.766

63,435

2,52,666 Paper

3,02,651

14,15,931

Direct expenses on Printing of Journal

2,25,274

AJ per our report of even date on the Balance Sheet.

For D. K. SENOUPTA & CO., Chartered Accountants

(D. K. SENGUPTA)

New Delhi,

Dated, the 2nd Auguit, 1982.

SCHEDULE—'D

THE INSTITUTE OF COMPANY SECRETARIES OF INDIA, NEW DELHI

Composition of Regional Office Expenses during the year ended 31st March, 1982

1981-82

J-l-81 to 31-3-81

Bombay

Calcutta

Madras

Total

Rs.

Rs.

Rs.

Rs.

Rs.

Rent for Office Premises

30,000

40,500

70,500

17,625

Municipal Taxes & Maintenance

24,656

24,656

6,164

5.000

Other Office Expenses

5,000

3,000

15,000

3,042

Total:

35,000

29,656

45,500

1,10,156

26,831

As per our report of even date on the Balance Sheet.

For D. K. SENGUPTA & CO.,

Chartered Accountants

(D. K. SENGUPTA)

New Delhi,

Dated, the 2nd August, 1982.

THE INSTITUTE OF COMPANY SECRETARIES OF INDI\, NEW DELHI SCHEDULE 'E '

SCHEDULEOF ASSETS ANNEXED TO AND FORMING PART OF THE B VLANCE SHEET AS AT 31ST MARCH, 1982

O C K.

G R

B L

D E P R E C 1 A T 1 O N N.-L as O SS

N,t as

B.il me;

Description Rale

Bila'ica

For the Adjust-

Tttal oost as

Prior to 1-4-1981 yoar mint

SI. No.

Cost as on

ii"

Addition during the year

Total sh-et as on sh-et as on 31-3-1981

31-3-1932

31-3-1982

during the year

1-4-1981

Sales/ Adjust- ment during the year

of c*ep- recia- tion

Rs.

Rs,

Rs. Rs. Rs.

Rs. Rs.

Rs.

Rs.

Rs.

n / / o

al

1.

58,756

58,756

58,756 58,756

32,94,720

2-1/2 15,80,631

K2,36K — 82,368

17,14,119

32,(2,352 15,80,601

3.

2,58,086

2-1/2 2,58,086

30,650 5,686 — 36,346

2,21,740 2,27,426

4.

552

8,4X1 22,822

17,135 35,182

16,583 35,182

1,298 — 1,855 —

9,779 24,677

ss 15 15

7,356 10,505

8,102 12,360

5. 6.

Land (Contr Office) Building (Cen- tral Office) Building (Re- gional Office) Addrrg A Cal- culating Machint Air Conditioners Air Condi- tioning/Air Cooling Equip- ments

4,70,100

4,70,100

3,99,585 15

70,515

70,515

147 —

2,25.1

2.400

Room Coolers

3,235

15 3,235

835

982 7.

8.

467

3,201

3,201

410 —

877

15

2,324 2,734

9.

5,063- —

51,191 17,437

51,191

22,500 28,691 15

33,754

10.

25,329

22,976

Brad ma Addres- ser Machine Bradma Embos- sina Machines Bradma Print- ing Maohincs

2,353

38,66"*

38,661

15

15,688

90,39 1,464 — 10,503

18,799

12,394 6,405

13,335 H.296 Duplicators

15

3,355 11.

12.

20,299

20,299

7,704

9,593

1,889

10,706 Franking Ma- chines

15

12,595

26,546 10,163

26,546

2,457 — 12,620 13,926 Photostat Machine 15

16,383

13.

31

1,664

245

832

832

276 1,388 15

'" 801

114.

126

111

867

867

630

237

15

741

57,589 10,036

1,24,496

56,871 1,20,378 4,118

67,625

62,7 89 15

6,670 2,102

11,909

20,681

20,681

14,01 1

8,772

15

35

198

233

233

35

15

15. 16. 17. 18. 19,

177 —

177

t,17tf

1,178

1,001 15

20.

3,592

29,073 5,128

8,720

18,039

20,353 15 11,034

5,906

21.

Tape Reoorder Transformer Typewriters Water Coo tors Water M;ter Automatic Emergency Tube Light Intercom Ap- paratus Office Equip- ment (Weigh- ing Counter)

130

689

1,424,, 559

1,424

15

735

865

Furniture &

n2

1,46,694 33,761 —

4,84,304

4,08,748

1,80,455

75,556

3,03,849 10

2,62,054

Fixtures

96 —

962

%

962

10

866

2?.

LPO Apparatus

4,089

11,023

4,528

8,617

34,394

45,417

10

36,800 6,495

24.

Electro Fans

35,221 39 1,53,709

2,53,591 41,093 78

"1,18,524

2(1

2,94,606

1,40,897 1,35,067

25.

Library

17

175

10

336

158

336

161 . 178

Wall Clock

4,030 — 22,87.)

20" • 38,988"

—18.340"

"" "3S^8S

20,148

16,118

Motor Car

412 " 433 1,416

20 2,742

1,437

1,317 993 3,066

1,305

1,650 26. V," 28.

Bicyclos

53,43,209

23,68,898 1,071

Total:

2,69,562 472

4,92,286

7,61,376

24,83,096

29,75,382

45,81,833

Previous period

4,04,278 18 29,73,382

)

(1-1-1981 to 31-3-1981

4,68,283

21,n2,8O3

2 (,003

4,92,286

25,71,086

i 24,83,096

As per our report of evci date on the Balance S-icci

ForD.K. SENGUPTA A CO.

New Delh¹, Dated, the 2nd August, 1982

Chartered Accountants . (D. K. SENGUPTA)

SCHEDULE 'P

THE INSTITUTE OF COMPANY SECRETARIES OF INDIA, NEW DEI HI

Statement showing the composition of Fees and Sub>c iption from M;mbss n_1 Students da-ing the year ended 31st M irch, 1982

1 9 8 1 - 82

to 31-3-81

1-1-81

. —, ,- Items

Rs.

Rs.

Rs,

Rs.

P A RT I : F i f in M e m h c; s

382

8 3 , f . 89

F e l l ow A n nu 1 F o es . . . . . ..

1 3 , 7 50

1 , 1 00 T r c n i f er F e es . .. . ..

1 3 , 7 50

1 , 1 00 L e ss : 1 00 "„ T r a n s fe r ed to C a p i t al R e s e r ve

8 8 , 3 49

A s s o c i' tc A n n u; 1 F e es . . . . . ..

1,881

9 1 , 1 75

A s s o - H te R ' i t r a n ee F e es . . . . . ..

(-)35

9 1 , 1 75

L e ss : 1 0 0 ° ,i T r a n s f e r r ed to C a p i t al R e s e r ve

(-)35

1 , 8 25

M e m b e r s h ip R e s t o r a t i on F e es

. . ..

100

8 . 8 13

C e r t i f i c a te of Pr c t i ce R e y i s tr t i on F e es

(—)500

8 , 8 13

(—)500 L e ss : 1 0 0 ° ,; T r a n s fc r ed to C a p it 1 R e s e r ve

1 0 , 6 63

C e r t i f i c a te of P r a c t i ce A n nu 1 F e es . . . ..

100

L i st of M e m b e rs F e es . . . . . ..

1 , 2 50

10

T o t al F e es :

1 , 8 5 , 7 76

2.473

P A RT II : F r om S t u d e n ts

C h a n ge of E x i m im t i on C e n t re F e es . . . . . . ..

2 , 2 30

40

5 , 0 9 , 9 03

E x e m p t i on f r om P r o l i m i m r y / I n t c r m c d i a t e / F in 1 E x a n i in t i on F e es .

91,923

. . . 3 , 7 7 , 1 98 ,

1.83,513 F i n il E x m i n a t i on F e es . • .

I n t e r m e d i a te E x a m i n a t i on F e es . . . . . . . ..

8 , 1 7 , 5 17

4,27,514

1 9 , 7 50

P i e l i m i n a iy E x a m i n a t i on F e es .

. . . . . ..

10,610

R e g i s t r a t i on F e es

. . . . . . . . ..

7,77,169

1,50,930

R e l a x a t i on f ' e os . . . . . . . . . . ..

3,825

325

V e r i f i c a t i on of M a i ks F e es . , . . . . . , ..

4,925

2.970

S t u d e nt A n n u ?. 1 F c os . . . . . . . . ..

1,39,867

53,500

31,10,487

P o s t al T u i t i on F e es . . . . . . . . . ..

7,93,852

L i b r a ry M e m b e r s h ip F e es . . . . , . . , ..

2.625

445

T O T AL F E ES :

57,65,496

17,15,622

G R A ND T O T AL ( P A R TS I I - I I)

59,51,272

17,18,095

As per our report of even date on the B lance Sheet.

For D.K. SENGUPTA & CO.,

Chartered Accountants

(D.K. SENGUPTA)

New Delhi, Dated, thoind August,;,]982,

SCHEDULE ' G' THE INSTITUTE OF COMPANY SECRETARIES OF INDIA, NEW DELHI Composition of Income from Convention/Workshop held during the year ended 3Jst Mcich, 1982.

—'—•—~- —' ——'— ' — 1 —, ~ ™. . , .

1981-82

1-1-81 to 31-3-81

Rs.

Rs.

Rs. Rs.

D e l e g a te F e es

C o n v e n t i on . . . ..

2,80,588

2,01,790 Workshop

11,755

Contribution

Convention • • . . ..

27,500

Advertisement to Somenlr

Convention , . . . . ,,

60,280 3,80,123

46,576 2,48,366

Legg ; Direct Expenses Convention . . . . . ..

2,91,634

2,01,967

,9,505 3,01,139

Workshop

78,984

Receipt in excess of Direct Expenses

46,399

As por our report of even date on the Balance Shoet.

For D.K. SENGUPTA & CO.,

Chartered Accountants (D.K. SENGUPTA)

N*w Delhi, Dated, tho 2nd August, 1982.

SCHEDULE ' H' THE INSTITUTE OF COMPANY SECRETARIES OF INDIA, NEW DELHI

Composition of Building Reserve Fund as at 31st March, 1982

1981-82

1-1-8 I to 31-3-81

Rs.

Rs.

1. As on 1-4-1981 ;

63,14,544

60,65,480 (i) In Earmr rked Fixed Deposits ") (ii) In Savings Bank Building A/c 1 (iii) In Building Adv: nee A/c f (iv) In Building A/c J

2. Transfer from Income and Expenditure Account . . . . ; ,,

1,70,000 3. Interest on Earmarked Fixed Deposits

1,74,195

79,064

64.88J39 L eu : Transferred to General Reserve

63,14,544

33,53,476

TOTAL

31,35,263

63,14,544

As per our report of even date on the Balance Shoet.

For D.K. SENQUPTA & CO.,

Chartered Accountants

(D.K. SENGUPTA)

New Delhi, Dated, the 2nd August, 1982.

1.

rj"

SCHEDULR?

T HE INSTTTUTE OF COMPANY SECRETARIES OF INDIA, N EW D E L HI

Composition of Cash and Bajik Balances as at 31-3-82

1981-82

1-1*81

31-Mt?

Rs.

68,636 (a) Cash and cheques in hand

17,499 (b) Postage stamps in hand . , "

(c) With banks in Savings Accounts :

Syndicate Bonk

5.402 R . K . P u r a m, New Delhi

%

Fort, Bombay

l.

77,968 61,949 31,678 Cllve Row, Calcutta Mount Rosd, Madras Punjab National Bank

NaorojiNagar, New Delhi

14,851 3,766 N a o r o j i N a g j r, New Delhi (Building A/c) . . .. Bank of Baroda

South Extension, New Delhi

35,899 Canara Bank ' Green Park Extension, New Delhi . . . ..

2,54.114

(d) With banks in short-term Fixed Deposits :

Syndicate Bank, R . K. Puram New Delhi . . ..

11,02,323 ! 17,47,677*/

3 '

2 , : ;.

Syndicate B m k, K i r o l B a g h, New Delhi . Indian Bank, Chandni C h o w k, Delhi . . .. Punjab Nitiorml Bank, Naoroji N e g i r, New Delhi

3,00,000* 2,00,000* 16.05,000

1,00,000

2 8/ 1= 4S* G i m ra Bank, Coiuvaught Circus, New Delhi Bank of Baroda, Ssfdarjang Enclave, New Delhi . Can ira Bank, Green Park Extension, New Delhi . Interest accured on bank balances

5,50,000 1,00,000 2,56,836

1."

TOTAL : .

65,33.598

78.21

•Deposits to tho tune of Rs. 22,47,677 as on 1-4-1981 Itemised above have been earmarked against Building Roserve.

As per our report of even date on the Bilance Sheet.

For D.K. SENGUPTA & Co.,

Chartered Accountants

(D.K. SENGUPTA)

New Delhi,

Dated, the 2nd August, 1982.

SCHEDULE THE INSTITUTE OF COMPANY SECRETARIES OF INDIA, NEW DELHI

Composition of Closing Stock of paper as at 31st March, 1982

1981-82

1-1-81 ttf

• 3K

1. As per Schedule'A'(Postal Tuition Exponses) 2. As per Schedule 'B' (Printing of Publications and Office Stationery) 3. As per Schedule'C (Printing of Journal) . . . . . .

Rs. 2,58,178 1.27,012 63,435

TOTAL

, " 4,48,625

.As per our report of even date on the Balance Sheet.

For D.K. SENGUPTA & Co.

Chartered Accountants

(D.K. SENGUPTA)

New Delhi. Dated, the 2nd August, 1982.

606 Gl/82—5

S C H E D U LE ' K'

T HE r N S T T T U TE OF C O M P A NY S E C R E T A R I ES OF I N D I A, N EW D E L HI

C o m p o s i t i on of advance¹* receivable in ct'sh ot k i nd or v a l ue to be leceived ( u n s e c u r ed . nd c o n s i d e r ed g o o d)

1981-82

1-1-81 to

31-3-81

R s.

R s.

A d v a n c es to cmploycos . . . . . . . . . . ..

35,048

39,567

A d v e n c es to exf minsition c e n t r es

14,565

9,890

A d v a n c es to Is ndloi ds of office premises . . . . . . . ..

185

3,113

R e nt d e p o s it with l a n d l o r ds of R e g i o n al Offlco ' premises

14,250

14,250

f*

2,000

2,000

^hlHding i dv.. n ee

1,34,287

50,670

C o n v e n t i o n / W p r k s h op E x p e n s e s / A d vc n ee

29,711

17,482

A d v a n c es to i i i p p l i e is ( o n! c c o u n t) . . . , . , . , ..

40,620

603

L PG c y l i n d e r / r e g u l a t or security d e p o s it . . . . . . . ..

530

Security d e p o s it with t he D E S U, D e l hi . . . . . . . ..

2 8 , 5 00

M u n i c i p -1 taxes & m i n t e n a n ce d e p o s it foi premises of R e g i o n al Office, B o m b ay .

10,440

p r e p a id [nsuvancc p r e m i um . . . . . . . . . ..

4,445

2,800

p r e p a id r e n t s, m t es & t a x es

1,500

9,400

" r o p u id expenses on r c p i i rs & ienew.i Is

4,629

3,522

P r e p a id stiff wetf le expenses

4,459

3,970

Prep'i id Lelephone e x p e n s es •

2,666

2,460

P r e p a id expenses for R . O. C n l c u t tu

,. .

2,500

Prepaid legnl expenses . .

3,750

Prepaid i n t c i c om expenses .

170

Letter of Qedit, H o ng K o ng

734

T O T AL

3,34,085

1,60,631

; o ur r e p o rt of even d.ito on t he B l a n ce Sheet.

F or D . K. S E N G U P TA & C o ,,

Sign i t u re to S c h e d u l es 'Ap to ' K'

C h a r t e r ed A c c o u n t a n ts

( D . K. S f c N G U P T A)

T . P. S U B B A R A M A N, P . P. M I S T R Y,

S e c r e t a ry

P i c s i d e nl

D e l h i.

Ac 2 nd A u g u s t, 1982.

PRINTED BY THE MAMlOUt, OCTVT. OP INDIA PRBSS, UNO KOAD, NEW D S L H t -1 1 0 0 (4

AND MTBLISHED BY I" O0NTB0LLER O F" PUBLICATIONS, D E L H I - H 0 0 5 4, 1 9 82