REGISTERED No. D. (D.N.)-72 The Gazette of India
EXTRAORDINARY
PART II -Section 3—Sub-section (i)
PUBLISHED BY AUTHORITY
No. 4 l] NEW DELHI, THURSDAY, MARCH 15, 1984/PHALGUNA 25, 1905 Separate PagingisgiventothisPartinorderthatitmaybefiledasaseparate
compilation
1557 GI/83
(1)
2 THE GAZETTE OF INDIA : EXTRAORDINARY [PART II—SEC.3(i)]MINISTRY OF HOME AFFAIRS
(Department of Personnel and Administrative
Reforms)
NOTIFICATION
New Delhi, the 15th March, 1984
G.S.R. 214(E).—In pursuance of rule 4 of the All India Services (Confidential Rolls) Rules, 1970 and in supersession of notification. No. 11O59|1] 81-AIS (III) dt. the ^th February, 1982, the Cent- ral Government hereby specifies the form append- ed hereto as the foim in which the Confidential Report in respect of every member of the All India Services shall be written.
FORM OF CONFIDENTIAL REPORT
[See Rule 4 of the All India Services (Confidential Rolls) Rules, 1970]
Report for the year|period ending
PART-I : Personal Data
1. Name of the Officer
2. Name of the Service to which the officer
belongs
3. Date of birth
4. Date of continuous appointment to the
present grade
5. Present post held and the date of ap-
pointment thereto
6. Period of absence from duty on leave
training etc. during the year.
PART-I1 : Assessment by the Repotting Authority
1, State of Health
2. General Assessment
3
(This should contain an overall assessment of the officer's personality, his good qualities and shortcomings and should in particular touch on the following points viz. quality or mind (originality and comprehension) knowledge of work; power of ex- pression (on paper and in discussion) power of ac- quiring general information, attention to detail, in- dustiy and conscientiousness, judgement, speed of disposal, willingness to accept responsibility and. take decisions, relations with subordinates and colleagues, public relations and, in addition, in case of Indian Administrative Service and Indian Police Service officers only, commuml harmony and welfare of the Scheduled Castes, and the Scheduled Tribe, in case they were daling with them, and in case of Indian Forest Service Officers only, wild-life conservation and social forestry.
If the officer has been reprimanded for indiffe- rent work or for other causes during the peiod under review brief particulars should be given, if the officer has done any outstanding notable work meriting commendation brief mention should be ma3b.)
3. Integrity.
(See note 2 below the form)
Signature of the Reporting Authority
Name in Block Letters
Designation
Date
PART-III : Remarks of the Reviewing Authority
1. Length of Service under reviewing authority.
2. Do you agree or disagree with the assessment of the Officer given by the Reporting Authority ? Is there any- thing you wish to modify or add ?
3, General remarks with specific comments about the general remarks given by Reporting Authority and remarks about the outstanding work of the officer.
(a) Fitness for promotion to higher grade(s)
in his turn :
(i) Fit
(ii) Not yet fit
(iii) Unfit
(b) Has the officer any special characteristics, andfor any outstanding merits or abili- ties which would justify his advance- ment and special seln-'ion for hi^Vr appointment out of turn ? If yes, please mention these characteristics brifly.
4 THE GAZETTE OF INDIA : EXTRAORDINARY [PART II—SEC. 3(0](c) Recommendations regarding suitability for
other spheres of work.
Signature of the Reviewing
Authority
Name in Block Letters
Designation
Date
PART-IV : Remarks of the Accepting Authority (i.e. Next superior officer)
Signature of the Accepting Authority
Name in Block Letters
Designation
Date
NOTE 1 : Where an adverse entry is made, whether it relates to a remediable or to an irremediable defect, it should be com- municated, but while doing so, the subs- tance of the entire report including ^yhat may have been said in praise of 'the officer reported upon should be commu- nicated.
Note 2 : The following procedure should be follow- ed in filling up the column relating to integrity :—•
(i) If the officer's integrity is beyond doubt, it
may be so stated.
(ii) If there is any' doubt or suspicion, the column should be left blank and action taken as under :—
(a) A separate secret note should be record- ed and followed up. A copy of the note should also be sent together with the Confidential Report to the next superior officer who will ensure that the follow up action is taken expe- ditiousiy. Where it is not possible either to certify the integrity or to record the secret note, the Reporting Officer should state either that he had not watched the officer's work for sufficient time to form a definite judgment or that he has heard noth- •ing against the officer, as the case
may be.
(b) If, as a result of the follow up action the doubts or suspicious are cleared, the officer's integrity should be cer- tified and an entry made according- ly in the Confidential Report,
(c) If the doubts or suspicions are con- firmed, this fact should also be re- corded and duly communicated to the officer concerned,
(d) If as a result of the follow up action, the doubts or suspicions are neither, cleared nor confirmed the officer's conduct should be watched for a further period and thereafter action taken as indicated at (b) and (c)* above.
[Ministry of Home Affairs O.M. No. 51 |4j64-Estt. (A) dated 21-6-1965].
[F. No. 11059|6|83-AIS(HI)]
V. R. SRINIVASAN, Under Secy.
r '