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REGISTERED No. D. (D.N.)- 72

The Gazette of India

EXTRAORDINARY

PART II—Section 3—Sub-section (i)

PUBLISHED BY AUTHORITY

No. 225] NEW DELHI, TUESDAY, JUNE 26, 1984/ASADHA 5, 1906 Separate paging is given to this Part in order that it may be filed as a separate compilation

390 GI/84—1

(1)

MINISTRY OF ENERGY

(Department of Petroleum)

NOTIFICATION

New Delhi, the 26th June, 1984

G.S.R. 473 (E) :—In exercise of the powers conferred by section 31 of the Oil Industry Develop- ment, Act, 1974 (No. 47 of 1974) the Central Govern- ment hereby makes the following rules, namely :—

1. Short title and commencement :— (1) These rules may be called the Oil Industry Development Board Employees' (Travelling Allowance) Rules, 1984.

(2) These shall come into force from the date of their publication in the Official Gazette.

2. Definitions :— In these rules unless, the con-

text otherwise, requires;—

(1) k 'Board" means the Oil Industry Development

Board;

(2) "Chairman" means the Chaiiman of the Board;

(3) "Competent authority" in relation to the exei- cise of any power, means the Chairman or an authority to which the power of the compe- tent authority is delegated by or under these rules ;

(4) "Paily allowance" means a uniform allowance for each day of absence from headquarters which is intended to cover the ordinary daily charges incurred by an employee in conseque- nce of such absence ;

(5) "Day" means a calendar day beginning and

ending at midnight;

(6) "Employee" means any person appointed to any post or office in connection with the affairs of the Board;

(7) "Headquarters" means the normal place of duty of the cmpolyee (as may be fixed by the Board) and covers an area within the redius of 8 kilometres from the normal place of duty;

(3) "Family" means an employee's wife or hus- band, as the case may be, residing with an employee and legitimate children and step children residing with and wholly dependent upon the employee and includes parents, sisters minor brothers residing with and wholly dependont upon the employee.

(9) ''Secretary" means-the Secretary to the Board ;

3. Controlling Officer :— (1) The Competent Authority or any other officer to whom this power is delegated by it shall declare what authority shall

bu tho Controlling Officer, for travelling allowance purposes, of each employee or class of erapolyeos. The Competent Authority may, if it thinks fit, declare that any particular employee shall be his own Contro- lling Officer.

(2) All journeys shall be authorised by the Contro-

lling Officer.

(3) Except where expressly permitted by a compe- tent authority, a Controlling Officer may not delegate to a subordinate his duty of counter signatures.

4. Admissiblity of Travelling Allowance :— (1) Travelling allowance shall be admissible only for journeys in connection with bona fide work of the Board.

5. Travelling allowance on tour :— The following allowances are admissible when an employee is on tour :—

(a) Mileage Allowance :— Tbis may be granted to an employee to cover actual expenses incurred for the journey by air/rail/road/ steameri

(b) Daily allowance;

(c) Expence allowance :— This is intended to cover expenses on telegram¹;, telephone calls, phonograms etc. incurred solely in the interest of the Board while on outstation duty.

7. Journeys by rail/steamer :— (1) The class of rail/sterner accommodation to which an employee is entitled shall be :—

Category/Pay Range

(2) No bill for travelling allowance shall be paid unless it is signed or countersigned by the Controlling Officer of the employee who presents it.

(3) The right of an employee to travelling allowa- nce is forfeited or deemed to have been relinquished if the claim for it is not preferred w^ihin one year from the date on which it became due.

Rail

Stcamir

First Grade (a)

Dc lu\o cabin.

ACC first Clusi

M^mb'-rs of th> Board (including Chairman) and the members of tnc Committees of the Board,

(b) Rs. 2250 and abovo

    (4)  A claim for  travelling  allowance  shall be consi-
dered  as falling  due  for  payment  on  the  date  succeed-                                            ACC first    First  Class
ing  the  date  of  completion  of  journey  to  which  the                                               Class        Cabin.
claim  relates.                                                                     (O                     1st Class

Rs. 1500 to

Rs. 2249

5. Grading of employees :— (1) For the purpose of calculating travelling allowance, the employees shall be classified into the following grades :—

First Class cabin.

or 2nd Class sleeper ACC,

Rs, 1000 to

Fir-,1 Ciass First Class

Rs. 1499

(a) The first grade will include those in receipt of pay of Rs. 1000/- or more per month.

(b) The second grade will include those in receipt of pay of Rs. 650/- or more but less than Rs. 1000 per month.

cabin.

First Class

Second Grade

Second Class 'A' Cabin

First Class

Third Grade (i) Rs. 425 to Rs. 649

(c) The third grade will include those in receipt of pay of Rs. 330/- or more but less than Rs. 650 per month.

Second Class 'B' cabin

(ii) Rs, 330 to Rs. 424

Second Class

(d) The fourth grade will include those in receipt of pay of less than Rs, 330 per month.

(2) Am employee in transit from one post to another ranks in the grade to which the lower of the two posts would entitle him.

(3) An employee paid out of contingencies when sent on tour, shall be treated at par with an employee in the fourth grade.

(4) For transfer, the term'family' shall also include parents, sisters, minor brother, adopted children, major sons/daughters as well as married and widowed daughters so long as they are residing with and are wholly dependent upon the employee.

(2) While on tour an employee shall be paid a single faro of the class of accommodation to which he is entitled by the shortest route : provided that if he travels in a lower class, he will be entitled to the actual fare of the class by which he travels.

(3) In the caso of a journey, when a particular class of accommodation to which an employee is entitled, is not available, he shell travel by the next lower class of acommodation. Tho competent autho- rity may, for special reasons which should be recorded,

declare any employee or class of employees to be enti- tled to accommodation of a higher class than that prescribed for his grade.

(4) Charges for reservation of seats and sleeping berths where such facility is available shall be borne by the Boned.

(5) Tho cancellation charges paid to railways/ airlines etc. may be reimbursed with the approval of the Controlling Officer, provided the journey is can- celled solely due to official reasons or reasons beyond the control of the employee.

(6) Au employee who is deputed to accompany foreign delegations/very important persons shall bo allowed by the Chairman, if neccssavy, to travel along with the members in a higher class of accommodation than that to which he is normally entitled.

(7) A journey is held to begin from and terminate at residence in the case of transfer and from the place of duty point/headquarters in the case of tour.

(8) In addition to actual fare, Members (including Chairman) and officers of First Grade travelling on Board's business shall be entitled to charge actual taxi expenses, and other employees to actual three wheeler scooter expenses from the duty point from which the journey starts and from the point of their arrival at destination to the hotel or any other place of tempo- rary residence and vice-versa.

8. Journey by Road :—* (1) For Journeys by road the employees may draw mileage allowance as admissi- ble to Central Government Employees of equivalent status.

(2) For journeys by road between places connected by rail the road mileage will be restricted to rail fare of the entitled class.

9. For journeys by Air :— (1) Travel by air is

permissibleVn tour or on transfer —

(a) in the case of Memberst of tho Board or of

Committees of the Board.

(b) in the case of an officer of the Board who is in receipt of actual pay of Rs. 1800/- and above at his discretion.

(c) in the case of an officer to whom clause (b) does not apply, whenever the competent authority certifies that air travel is urgent and necessary in the Board's interest.

(2) An employee authorised to travel by air on tour is entitled to mileage allowance equal to one standard air fare for the journey and in addition draw daily allowance for the entire absence from head- quarters starting with the departure from head- quarters and ending with the arrival at headquarters.

10. Rate of Daily Allowance:—(1) Daily allowance for the entire absence from headquarters will be regulated as follows. Full daily allowance may be granted for each completed calendar day of absence reckoned from midnight to midnight . For absence from headquarters for less than 24 hours, the daily allowance will be admissible at the following rates :—

(a) if the absence doc not excesd 6 hours Nil

(b) Ifabaence exceeds 6 hours but does not 170%

exceed 12 hrs.

(c) if absence exceeds 12 hrs. Full

(2) In case the period of absence from head- quarters falls on two calendar days, it is reckoned as two days and daily allowance is calculated for each as above. Similarly, daily allowance foi day of departure from and arrival at head-quarters will also be regulated accordingly.

(3) No daily allowance will be admissible for the period of leave including casual/earrned leave availe d of while on tour.

af daily allowance admissible will (4) The rates < be as under :—

At other places Category of tmployee/Scale of Pay

In Metropolitan A class cities

Lodging ^Boarding Lodging Board-

ing

(i) Chairman/Members Any Hotel Rs. 85 Actual 75

(Actuals)

of tho Board including its Commiltccs and other officers drawing a pay of of Rs. 3000 and above.

70 50 (li) Rs. 1800 and

above

3-star Rs. 60 hotel (Actuals)

Rs. 100 Rs. 50

60 40 (iii) Rs. 1250 to

Rs. 1799

Rs. 70 Rs. 40

50 30 (iv) Rs. 750 to

Rs. 1249

Rs. 50 Rs. 35

40 25 (v) Below Rs. 750

Provided that in the case of any journey performed by an official of the Central Government or an emplo- yee of a Corporation ow^ed or controlled by the Central Government, in connection with attending the meetings of the Board or of any Committee or to attend to any other business of the Board, the travelling and daily allowances admissible to him shall be payable by the Board at the rates admissible to him under the rules of the Government or the Corporation under which he is f or the time being employed.

(4) If the family of an employee travels to a station other than the new station or to the new station from a station other than the old station the employee shall be entitled to draw actual fares limited to the fare from the old station to the new station of transfer.

14. Transfer G r a n t-

Grade

Pay Range

Rs.

Amount of Transfer Grant. Rs.

First Grade

(i) 2250 and above

(ii) 1000 to 2249

(5) Notwithstanding anything contained in sub- rules (1) to (4), the Chairman or any other member of the Board who is also a member of Parliament or of the Legislature of a State, shall not bo entitled to any remuneration other than compensatory allowance as defined in clause (a) of section 2 of the Parliament (Prevention of Disqualification) Act, 1959, or as the case may be other than t he allowances, if any, which a member of the Legislature of the state may under any Law for the time biing i,q force in the state relating to the prevention of disqualification for membership of the State Legislature, recive without incurring such disqualification.

500 400

Second Grade 650 to 999

303

Third Grade

330 to 649

200

Fourth Grade Less than Rs. 330

(6) If a Member of the Board or an employ je of the Board is t i n t ed as guest of the Board or Govern- ment or any other organisation, the daily allowance shall be regulated in the manner indicated below :—

(a) Where lodging is provided free 3/4tfi of daily allowance

(b) Where boarding is provided 1/2 of daily allowanc s

free.

(c) When both lodging and l/4ih of daily allowance

boarding arc providod fie;.

(7) Where the hotel bills specify only consolidated amount towards lodging and breakfast charges 10% of such consolidated amount would be deductec¹ towards

breakfast char^;.

11. Expense Allowance :— Miscelleneous expenses of the following nature incurred while on tour by an employee will be reimbursable with the special sanction of the Controlling Officer on production of the requisite details/vouchers/certificates.

(a) Telephone charges (Local /trunk) with details.

(b) Telegram/phonogram charges.

12. Employees travelling within eight Kilometres of hoad-quarters may with the permission of the compe- tent authoiity, draw the actual cost of hiring conveyance.

13. T.A. on transfer : (1 A transfer at the emplo- yee's own request will not be treated as transfer in the interest of the Board unless the authority sanctioning the transfer, for special reasons which should be recor- ded, otherwise directs

150

(1) Transfer Incidentals :— In addition to the fare for himself and members for journey by rail/ steamer/air as the case may be and actual bus fare for himself and members of family in the case of journey by road an employee may draw on daily allo- wance for himself and each member of family for every completed day occupied in the Journey from residence reckoned from midnight to midnight.

For the period less than 24 hours on any day

the daily allowance will be admissible as follows :—

Nil

upto 6 hours Exceeding 6 hours

70% of the normal

but not exceeding 12 hours. rate

Exceeding 12 hours

Full.

The children below 12 years will be allowed daily

allowance at half of the rates for adult.

If the journey is undertaken by road between places connected by rail the actual cost of road journey limited to rail fares for entitled class shall be admissi- ble.

NOTE :—For the purpose of this rule, family also includes employee's parents, sisters, and minor brother who are wholly dependent on and residing with him.

(3) Carriage of personal effects :— For the trans- portation of personal effect an employee may draw actual cost of carriage of personal belongings up to the following maxima :—

Grade

Scale of entitlement

(2) Where no change of residence is involved consequent on the transfer of an employee no travell- ing allowance is admissible in such cases.

First

Four Wheeler or 6000 Kgs. by gooc

train (Q.T.S.)

(3) A member of an employee's family who follows him/her within six months from the date of his/her transfer or precedes him/her by not more than one month may be treated as accompanying him/her. The same time limit will apply for transfer of personal effects.

390 GI/84—2

Second

3000 Kgs by goods train (Q.T.S.)

Third

1500 Kgs by goods train (Q.T.S.).

Fourth

1000 Kgs. by goods train (Q.T.S.).

NOTE (1) If an employee carries his personal effects by passenger train or by road or by any other

mode of transportation he may draw the actual cost of carriage upto a limit of the amount which would have been admissible had he taken the maximum number of kilograms by goods train under Quick Transit Service.

NOTE (2) Subject to the prescribed limit of weight, an employee may draw the actual cost of transporting personal effects to his new station from a place other than his old station or fr.om his old station lo a place other than his new station, provided that the total amount drawn including the cost of transporting these personal effect shall not exceed that admissible had the prescribed maximum lug- gage been transported by goods train from the old to new station direct.

(4) Employees are also entitled to convey at the Board's expense the vehicles owned by them as under :—

Grade—f & [I One motor car/motorcydc/Scootcr

Grade-ifl One motorcycle/Scooter

Grade-JV One Bicycle,

Actual transportation charges limited for freight

charged by passenger train will be reimbursed.

(5) A claim for reimbursement of travelling allowance on transfer shall be supported by the money receipts showing the actual weight and the amount paid for the transportation of personal effects separately by rail road etc.

(6) For cartage of luggage from residence to railway station and vice-vorsa on transfer trans- portation charges subject lo a maximum of Rs. 100 each both at the old and new station will be allowed to grades of employees other than grade-lV to whom Rs. 50/- each at the old and the new station will be allowed.

15. T, A. for proceeding or returning from leave :— When an employee is compulsorily recalled to duty before the expiry of leave and the leave is thereby curtailed by not Jess than 30 days, he is entitled to draw travelling allowance as for a iourney on tour from the place at which the order of recall roaches him to the station of his headquarters.

16. Journey to give evidence and to attend court as a juror :— Tn such cases an. employee shall be entitled to T.A. as on tour if the amount paid by the court is credited to the Board.

17. Journey during suspension :— Tn such cases

an employee who is required to undertake journey to another station shall be entitled to T.A. as on tour from the permitted place of residence to place of enquiry. However no T.A. will be admissible if the place of enquiry is changed at the employee's own request.

18. T.A. on retirement :— On retirement an employee is entitled to T.A. as on transfer for himself and members of his family for journey to his home town or to the place where he intends to settle after retirement except that journey by air is not permitted.

19. T.A. to the family of an employee who dies while in service :— The Chairman may grant to the family of an employee who dies while in service travell- ing allowance for journey on retirement.

This concession shall, however, not be available

in following cases :

(a) Employee who dies while on leave prepara- tory to retirement and who have already drawn T.A.

(b) Retired employees who have been reemployed.

20. T.A. for attending Seminars/Conferences etc. As a general practice when an employee is permitted by the Chairman to attend meetings, seminars and confer- ences in the interest of the Board, he will be entitled lo T.A. as on tour.

21. Journeys to obtain medical treatment etc : — (a) An employee or any member of his family will be entitled to travel by rail, road or air according to the exigency of each case and the actual cost of travel limited to fare of the entitled class will be reimbursed for the patient as well as for attendant/ escort.

(2) Reimbursement of Ambulance charges :— An employee will be entitled to reimbursement of charges paid for ambulance used for his conveyance or conveyance of members of his family if it is certified to be necessary by the attending Medical Ollicer.

22. T.A. Advance :— The competent authority may sanction an advance to an employee proceeding on tour or transfer. The advance shall normally by restricted to 90% of the estimated expenditure on tour or entitlement of an employee on transfer.

23. The provisions in these rules will supersede the corresponding provision, if any, in this regard in Oil Industry (Development) Rules, 1975.

24. Claims not covered by these rules will be deci-

ded in consultation with the Central Government.

25. Leave Travel Concession :— The leave travel concession shai i be admissible to an employee and his family once in each block of two years for visiting his home-town and the entire cost of, the fare from headquarters to his home-town and vice-v.-ssa irrespective of the distance involved shall be met

'by the Board. However, if the employee concerned does not avail of leave travel concession to go to his home town in any block of two years, he may choose to go to any place in India other than home-town. However, the concession to visit a place other than home-town can be availed of once in a block of four years. The block years for this purpose would be 1978-81, 82-85 and so on.

26. (I) Each employee, in order to become entitled to travel concession, shall make a declaration of his 'home town' to the Board.

(2) New entrants in service shall make declaration of their 'home town' within 3 months of joining service.

(3) The 'Home-town' for this purpose shall be the place as will be declared by an employee duly supported by reasons such as ownership of immovable property permanent residence of near relatives for example parents, brother and the place where he would normally reside but for his absence due to service with the Board.

(4) The declaration of 'Home-Town' once made shall ordinarily be treated as final, but in exceptional circumstances, the Chairman may authorise a change in such declaration provided that such change shall not bs made more than once during the service of the employee.

27. An employee will be entitled to avail of this concession for visitingI"his home town only once i.i each block of two years and for visiting any place in India other than his home-town only once in each block of four years regardless of whether or not his family also avails of this concession. Provided, however, an employee who has a family, as defined in these Rules, living away from his place of work may, instead of having the concession for his family as well as for himself once in a block of two years, avail of the concession for himself alone once every year for visit- ing his home-town.

28. (1) The leave travel concession shall be admissi- ble to an employee during leave of any kind, including casual leave; irrespective of the amount of leave.

(2) This concession for 'home-town' would also be admissible to an employee and his family during leave preparatory to retirement, refused leave and terminal luave, provided that this concession has not be availed of during particular block in which these period of leave fall and provided also that the journey commenced within the period of leave.

(3) Thb concession shall not be admissible to an employee who procooJs on leave and then resigns his post without returning lo duty.

29. This concession shall be admissible to :—

(a) all employees of the Board who have comple-

ted one year's continuous service in the Board ;

(b) officers on deputation or on foreign, service in the Board provided, however the terms ,and conditions of deputation do not otherwise prescribe; and

(c) reemployed officers who have completed

one yeai's continuous service in the Bo^rd-

30. (1) The class of Railway accommodation shall be determined with reference to the entitlement of the employee under these rules, except that journey by air or First class ACC by rail is not allowed.

(2) If for some reason the employee and/or his family travel(s) in a higher class, the concession shall be restricted to the fare of the authorised class only.

(3) If the journey is perfomed by a class lower than the authorised class, the concession shall be limited to lower class fare actually paid.

(4) All the employees will be entitled to reimbursement of reservation charges for seats/sleeper berths, in addition to the fare of their entitled class.

(5) The employee of the Board may travel by

Mail or Express train, at their discretion.

31. (1) The concession shall be limited to the fare by the shortest route calculated on a through ticket basis.

(2) The employee before availing of the concession

shall declare where he intends to go.

(3) Tf the journey or part thereof is made by road, the assistance shall be to the extent of the Railway fare by the authorised class or on the basis of the acutal expenses incurred by an employee, whichever is less. Provided that where the journey is performed by an employee by his own car the Board's assistance will be limited to what would have been admissible had the journey been performed by rail by the authori- sed class. In such cases no scrutiny of the actual expen- ses incurred for the journey by car will be made.

32. (1) The racmbeis of an employee's family need not accompany the employee or even travel in the same calendar year in which the employee tra- vels. The members of the family will get assistance independently, whether tho employee proceeds on regular leave or not.

(2) Family may travel in one group and or in different groups provided the different group complete the return jojrnsy within six months from the date of their respective outward journeys.

(3) Concession for one block can be carried for-

ward to the first year of the next block.

(2) Full details regarding Ticket Nos. money receipts etc. shall be submitted in proof of having performed the journeys,

(4) Employees are entitled to get advance for the journeys. The amount of such advances shall not exceed 90% of the T.A. admissible for the journeys.

[F. No. 7/9/83-Fin II]

R. VASUDEVAN, Jt. Secy.

33. (1) AH employees shall submit their claims for charges soon after the completion of the journey.

PKINTliD BY THE MANAGER. GOVT. OF INDIA P1ESS, KINO HOAD. NBW DBLHI-110064

AND PUBLISHED BY THE CONTROLLER OF PUBLICATIONS. DELHI-110054, i'>84