Online Transfer Policy of Assistant Engineers/ ADEs/SDOs

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Haryana Government Gazette

EXTRAORDINARY

Published by Authority

© Govt. of Haryana

No. 122-2021/Ext.] CHANDIGARH, MONDAY, AUGUST 2, 2021 (SRAVANA 11, 1943 SAKA)

HARYANA GOVERNMENT

IRRIGATION & WATER RESOURCES DEPARTMENT

Notification

The 2nd August, 2021

Online Transfer Policy of Assistant Engineers/ ADEs/SDOs

No. 1/8/2021-2IE.— In exercise of the powers conferred by the proviso to article 309 of the Constitution of India, the Governor of Haryana hereby makes the following Online Transfer Policy, namely:-

1. Vision: To ensure equitable distribution of Assistant Engineer/ADE/ SDO at different locations in a fair and transparent manner and to maximize job satisfaction amongst employees and further to improve performance of the department.

2. Application:-This Policy shall be applicable to all Assistant Engineer/ ADE/SDO who are members of cadre and ex- cadre working on regular basis.

3. Definitions: In this policy, unless there be anything repugnant in the subject or context;

(a) 'Blocked Posts' means the vacancies of a cadre remain unfilled at any given point of time due to rationalization.

(b) 'Employees of Special Category' means the blind employees or the differently abled employees or their children and spouse, women employees, women headed households, widows, widowers, couple case, employee suffering from Diseases of Debilitating Disorder;

(c) 'Prescribed Tenure' means the tenure of appointment for a period of three years in a particular Sub- Division and six years in a Circle. While calculating the tenure of an employee for the purpose of this policy, the date from which someone is working in a zone to the date of the calendar year decided by the competent authority separately shall be counted for transfer irrespective of the fact that he has been appointed by temporary transfer or otherwise. However, an employee may participate in the transfer drive subject to completion of minimum two years service in a zone;

(d) 'Qualifying date' for the purpose of calculation of vacant post(s) shall be decided by competent authority separately of the Calendar year of transfer.;

(e) 'Service' means duty period and all kinds of leave including extraordinary leave availed by Assistant Engineer/ ADE/SDO during the prescribed tenure.

(f) 'Transfer' means posting/appointment from one Sub-Division to another on or before completion prescribed tenure in a Sub-Division;

(g) 'Vacant Post for transfer' means

(i) a post not occupied by any Assistant Engineer/ ADE/SDO;

(1923)1924 HARYANA GOVT. GAZ. (EXTRA.), AUG. 2, 2021 (SRVN. 11, 1943 SAKA) (ii) a post presently occupied by any Assistant Engineer/ ADE/SDO for a period of three years or more;

(iii) a post on which any Assistant Engineer/ ADE/SDO has been appointed by temporary transfer or due to non-availability of online transfer drive;

Note-1.- Where there are Blocked Posts in a cadre the same shall be excluded from the number of vacant post for transfer.

Note-2.- The post against which any Assistant Engineer/ ADE/SDO has been posted/ transferred on compulsion of administrative reason or litigation nature shall also not be included in the vacant posts for transfer.

Note-3.- Department shall prepare the list of vacant posts for transfer and notify them for the benefit of stakeholder. Depending upon input from stakeholders, such list may be amended if required.

(h) 'Sub Division/Circle' means an area prescribed by the competent authority for the purpose of calculation of prescribed tenure and entitlement of any Assistant Engineer/ADE/ SDO for transfer from one Sub-Division / Circle to another under this policy;

4. General Principles:

(i) Time Scheduled for Online Transfers:

(a) General transfers online will be made only once in a year. However, transfer/posting necessitated by promotion, direct recruitment, posts needed to be filled up in a public interest, can be made anytime by the competent authority.

(b) The online process will be completed and implemented as per exigency/convenience of the department.

(c) Every Assistant Engineer/ADE/ SDO completing 3 years of stay/ tenure in a particular Sub- Division or 6 years of stay/tenure in a Circle has to be compulsory shifted.

(d) A Assistant Engineer/ ADE/SDO who has completed 3 years stay/tenure in a particular Sub- Division can opt for his transfer within zone, but a Assistant Engineer/ ADE/SDO who has completed 6 years stay/tenure in a Circle cannot opt for his transfer within the same zone.

(e) In case, any Assistant Engineer/ ADE/SDO having 6 years of stay/tenure in a Circle or 3 years of stay/ tenure in a particular Sub Division do not submit his preference for his transfer then he is liable to be posted anywhere as per the vacancy. Once posted at one station, he will not be allowed to submit his option for 2 years and will be transferred as per provision of policy thereafter.

(f) Assistant Engineer/ ADE/SDO (Civil branch) may opt for his transfer in Civil Sub Division and Assistant Engineer/ ADE/SDO (Mechanical / Electrical Branch) may opt for his transfer in Mechanical/ Electrical Sub Division only. However, the posting/transfer of Assistant Engineer/ADE/SDO (Mechanical) and Assistant Engineer /ADE/SDO (Electrical) will remain vice versa.

(g) Minimum stay for seeking transfer shall be 2 years after which he can participate in drive.

(h) A Assistant Engineer/ ADE/SDO shall not be posted in his Home District.

(ii) Liable to be posted anywhere :

(a) Assistant Engineer/ ADE/SDO are liable to be transferred under this policy in any Circle or anywhere in the State, in public interest, on completion of prescribed tenure.

(b) In case, sufficient Assistant Engineer/ADE/ SDO are not found willing for posting in BBMB against share quota post of Haryana State of this Department, then, on the basis of requirement of Assistant Engineer/ SDO in BBMB, the services of Junior most Assistant Engineer/ADE/SDO of respective category based on demand/ vacancy will be placed at the disposal of BBMB and minimum stay for seeking transfer shall be 2 years after which he can submit his application to Engineer-in-Chief, Irrigation and Water Resources Department for his posting in the Department. However, a willing Assistant Engineer/SDO can serve in BBMB continually for 6 years. Further a Assistant Engineer/SDO who have once served in BBMB will not again be transferred in BBMB for at-least 6 years without his consent and next junior most Assistant Engineer/SDO will be liable to serve in BBMB.

(iii) Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every employee shall be responsible for the accuracy and regular updation of data in the Management Information System in respect of his credentials, otherwise the department shall be at liberty to post him anywhere in the State.

(iv) Rationalization and Blocking of posts: To avoid disproportionate concentration of employees at a particular station, the department should rationalize their sanctioned post and block actual vacant post to be kept vacant in the transfer drive. In the long run, however, the department may increase/decrease the total number of sanctioned posts as per their assessment/requirement in consultation with Work Assessment Cell in the Administrative Reforms Department and Finance Department.

5. Merit Criteria for allotment of post:

(a) Merit for allotment of vacant post to any Assistant Engineer/ ADE/SDO shall be based on the total composite score of points earned by a Assistant Engineer/ADE/ SDO, out of 80 points as described below. The Assistant Engineer/ ADE/SDO earning highest points shall be entitled to be transferred against a particular vacancy.

(b) Age shall be the Prime Factor for deciding the claim of the Assistant Engineer/ADE/ SDO against a vacancy since it shall have weightage of 60 points, out of total points.

(c) A privilege of maximum 20 points can be availed by the Assistant Engineer/ADE/ SDO of special categories as indicated below:-

(A) Age: The first set of merit points will be the age of the Assistant Engineer/ ADE/SDO

(B) Special Category:-

(e) The employees who are 100% blind or having 80 % or more locomotors disabilities involving both the legs shall be given their choice of posting.

6. Procedure to be adopted:

(i) Head of Department shall seek preferences for choice of stations in a Circle from the eligible employees for transfers. The transfer exercise shall be carried out only through approved web based application.

(ii) The option once again and confirmed by the employees shall be final and cannot be changed.

(iii) Any Assistant Engineer/ ADE/SDO, who is due for superannuation within one year or less service shall not be eligible to participate in the transfer drive unless he so desires.

(iv) Merit criteria for allotment of station will be as per para 5 above.

(v) All transfers shall be implemented within 7 days of their issuance. The Treasury Officers concerned shall not draw the salary of the Assistant Engineer/ ADE/SDO, who has not complied with the orders.

(vi) Within 15 days of issuance of orders, the Assistant Engineer/ADE/SDO aggrieved with the transfer process can represent to the department after joining at the new place of posting, on a grievance redressal forum to be provided by the department for this purpose. Their representation shall be considered in accordance with the policy and appropriate decision shall be conveyed to him as deemed fit. Further a Committee headed by the Deputy Commissioner and comprising of CMO and Superintending Engineer of concerned Circle may recommend deputation / temporary transfer of an employee after the transfer drive, on the basis of genuine and compelling reasons. The Committee will scrutinize such cases and send their recommendation to the Government which will be dealt under relaxation clause of the Transfer policy.

(vii) Online general transfer due to completion of prescribed tenure of 3 years shall be treated as 'transfer in public interest' and in such case the joining time and composite transfer grant shall be admissible as provision in Haryana Civil Services Rules, 2016.

7. Bar against canvassing: No Assistant Engineer/ ADE/SDO shall canvass for his case except through a representation to the Head of Department or to higher authorities in Haryana, as per this policy. All other individual representation shall be treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one already sought as per para 6 above.

8. Appointment by promotion/direct recruitment:-Any Assistant Engineer/ADE/SDO taken in a cadre through direct recruitment/promotion/repatriation shall be posted in the Circle of eligibility and availability.

9. Opportunity of option to certain categories:-

(1) The following categories of Assistant Engineer/ADE/ SDO will not be transferred unless they desire to participate in the transfer drive:-

(a) Assistant Engineer/ADE/ SDO having 12 months or less in retirement on the date of next transfer drive;

(b) Unmarried female employees upon marriage;

(c) Married female employees upon divorce; or

(d) widow or widower employees on the death of spouse;

(2) After the transfer drive, the newly married or recently divorced female employee shall be given preferred place of posting against vacancy upon request. However, they shall have to participate in the next transfer drive being married or widowed and at that time they shall be adjusted at any of their top three choices against available vacant posts.

10. Clarification & Implementation:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the Administrative Secretary of the department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a reasoned order to this effect.

11. Power to relax:-Notwithstanding anything contained in the policy, the Administrative Secretary, Irrigation & Water Resources Department, Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to transfer any Assistant Engineer/ADE/SDO to any place in relaxation of any or all of the above provisions after recording reasons justifying such relaxation.

DEVENDER SINGH, Additional Chief Secretary to Government Haryana, Irrigation & Water Resources Department.

9261—C.S.—H.G.P., Pkl.