The Online Transfer Policy of Clerks in Public Health Engineering Department, Haryana, The Point 8 Note (ii) (Amendment), 2021.

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Haryana Government Gazette

EXTRAORDINARY

Published by Authority

© Govt. of Haryana

No. 194–2021/Ext.] CHANDIGARH, THURSDAY, NOVEMBER 25, 2021 (AGRAHAYANA 4, 1943 SAKA)

HARYANA GOVERNMENT

PUBLIC HEALTH ENGINEERING DEPARTMENT

Notification

Online Transfer Policy of Assistant Engineers/Assistant Executive Engineers

The 25th November, 2021

No. 1/94/2021-5PH.— In exercise of the powers conferred by the proviso to article 309 of the Constitution of India, the Governor of Haryana hereby makes the following Online Transfer Policy, namely:-

1. Vision: To ensure equitable, demand based distribution / posting of Assistant Engineers/ Assistant Executive Engineersto protect public interest and effect transparency.

2. Application:-This Policy shall be applicable to all Assistant Engineers/ Assistant Executive Engineers (Civil) who are members of State cadre working on regular basis or on current duty charge (CDC) / Look After Charge (LAC) basis.

3. Definitions: In this policy, unless there be anything repugnant in the subject or context;

(a) 'Blocked Posts' means the vacancies of a cadre which remain unfilled at any given point of time due to rationalization.

(b) 'Employees of Special Category' means the blind employees or the differently abled employees or their children and spouse, women employees, women headed households, widows, widowers, couple case, employee suffering from Diseases of Debilitating Disorder;

(c) 'Prescribed Tenure' means the tenure of appointment for a period of Five years in a particular Sub Division /ten years in a Division /twelve years in a Circle. While calculating the tenure of an employee for the purpose of this policy, the date from which someone is working in a zone to the date of calendar year decided by the competent authority separately shall be counted for transfer irrespective of the fact that he / she has been transferred by temporary transfer or otherwise. However, an employee may participate in the transfer drive subject to completion of minimum 03 years service in a zone;

(d) 'Qualifying date' for the purpose of calculation of vacant post(s) shall be decided by competent authority separately of the Calendar year of transfer.;

(3987)3988 HARYANA GOVT. GAZ. (EXTRA.), NOV. 25, 2021 (AGHN. 4, 1943 SAKA) (e) 'Service' means duty period and all kinds of leave including extraordinary leave availed by Assistant Engineers / Assistant Exeuctive Engineers during the prescribed tenure.

(f) 'Transfer' means posting/appointment from one Sub Divisionto another on or before completion of prescribed tenure in a Sub Division;

(g) 'Vacant Post for transfer' means

(i) a post not occupied by any Assistant Engineer/ Assistant Executive Engineer;

(ii) a post presently occupied by any Assistant Engineer/ Assistant Executive Engineerfor aperiod of Five years or more;

(iii) a post on which any Assistant Engineer/ Assistant Executive Engineer has been appointed by temporary transfer or due to non-availability of online transferdrive;

Note-1.— Where there are Blocked Posts in a cadre the same shall be excluded from the number of vacant post for transfer.

Note-2.— The post against which any Assistant Engineer/ Assistant Executive Engineerhas been posted/transferred on compulsion of administrative reason or litigation nature shall also not be included in the vacant posts for transfer.

Note-3.— Department shall prepare the list of vacant posts for transfer and notify them for the benefit of stakeholder. Depending upon input from stakeholders, such list may be amended if required.

(h) 'Sub Division/ Division/Circle' means an area prescribed by the competent authority for the purpose of calculation of prescribed tenure and entitlement of any Assistant Engineer/ Assistant Executive Engineer for transfer from one Sub Division/Division/Circle to another under this policy;

4. General Principles:

(i) Time Scheduled for Online Transfers:

(a) General transfers online will be made only once in a year. However, transfer/posting necessitated by promotion, posts needed to be filled up in a public interest, can be made anytime by the competent authority.

(b) The online process will be completed and implemented as per exigency/convenience of the department.

(c) Every Assistant Engineer/ Assistant Executive Engineer completing 5 years ofstay/ tenure in a particular Sub Division or10 years ofstay/tenure in a Division or 12 years of stay/tenure in a Circle whichever is earlier has to be compulsory shifted.

(d) An Assistant Engineer/ Assistant Executive Engineer who has completed 5 years or more stay/tenure in a particular Sub Divisioncan opt for his transfer from one Sub Division to another within the same or any other Division, if he has completed 10 years or more stay in a particular Divisionhe cannot opt for his transfer within the same Division but he can opt for his transfer from one Sub Division to another within the same or any other Circlebut an Assistant Engineer/ Assistant Executive Engineer who has completed12 years or more stay/tenure in a Circle cannot opt for his transfer within the same Circle.

(e) In case, any Assistant Engineer/ Assistant Executive Engineer having 12 years or more stay/tenure in a Circle or 10 yearsor more stay/ tenure in a particular Divisionor 5 yearsor more stay/ tenure in a particular Sub Division do not submit his preference for his / her transfer then he /she is liable to be posted anywhere as per the vacancy. Once posted in a Sub Division / Division / Circle, he / she will not be allowed to submit his/ her option for 3 years and will be transferred as per provision of policy thereafter.

(f) Assistant Engineer/ Assistant Executive Engineer can opt for their transfer in their respective cadre only i.e. Civil.

(g) Minimum stay for seeking transfer under this policy shall be 3 years after which he /she can participate in drive.

(h) An Assistant Engineer/ Assistant Executive Engineer shall not be posted in his/ her Home District, except Head Office.

(i) In case of employees who exhaust their preferred choices, before posting them under „Anywhere in the State" option, they department shall again seek their options against the remainingHARYANA GOVT. GAZ. (EXTRA.), NOV. 25, 2021 (AGHN. 4, 1943 SAKA) 3989 available posts at that point of time. Changes in the transfer software may be made accordingly so that they are not randomly posted too far away from their places of posting.

(ii) Liable to be posted anywhere :

(a) Assistant Engineers/ Assistant Executive Engineers are liable to be transferred under this policy in any Sub Division or Division or Circle or anywhere in the State, in public interest, on completion of prescribed tenure.

(iii) Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every employee shall be responsible for the accuracy and regular updation of data in the Management Information System in respect of his credentials, otherwise the department shall be at liberty to post him anywhere in the State.

(iv) Rationalization and Blocking of posts: To avoid disproportionate concentration of employees at a particular station, the department should rationalize their sanctioned post and block actual vacant post to be keptvacant in the transfer drive. In the long run, however, the department may increase/decrease the total number of sanctioned posts as per their assessment/requirement in consultation with Work Assessment Cell in the Administrative Reforms Department and Finance Department.

5. Merit Criteria for allotment of post:

(a) Merit for allotment of vacant post to any Assistant Engineer/ Assistant Executive Engineer shall be based on the total composite score of points earned by anAssistant Engineer/ Assistant Executive, out of 80points as described below. AnAssistant Engineer/ Assistant Executive highest point shall be entitled to be transferred against a particular vacancy.

(b) Age shall be the Prime Factor for deciding the claim of the Assistant Engineer/ Assistant Executive Engineeragainst a vacancy since it shall have weight-age of 60 points, out of total points.

(c) A privilege of maximum 20 points can be availed by the Assistant Engineer/ Assistant Executive Engineer of special categories as indicated below:-

(A) Age: The first set of merit points will be the age of the Assistant Engineer/ Assistant Executive

Engineerconcerned enumerated below:-

(B) Special Category:-

The Second Set of merit points will come from the special factors enumerated hereinafter with a cap of maximum 20 marks irrespective of the merit point earned:

C) Other Points

(d) The employees who are having 80 % or more disabilities shall be given their choice of posting.

6. Procedure to be adopted:

(i) Head of Department shall seek preferences for choice of stations in a Sub Division / Division/ Circle from the eligible employees for transfers. The transfer exercise shall be carried out only through approved web based application.

(ii) The option once exercised and confirmed by the employees shall be final and cannot be changed.

(iii) Any Assistant Engineer/ Assistant Executive Engineer, who is due for superannuation within one year or less service shall not be eligible to participate in the transfer driveunless he / she so desires.

(iv) Merit criteria for allotment of station will be as per para 5 above.

(v) All transfers shall be implemented within 7 days of their issuance. The Treasury Officers concerned shall not draw the salary of theAssistant Engineer/ Assistant Executive Engineer, who has not complied with the orders.

(vi) The Assistant Engineer/ Assistant Executive Engineeraggrieved with the transfer process can represent to the department after joining at the new place of posting, within 15days of issuance of orders, on a grievance redressal forum to be provided by the department for this purpose. Their representation shall be considered in accordance with the policy and appropriate decision shall be conveyed to him as deemed fit. Further a Committee headed by the Deputy Commissioner and comprising of CMO and3992 HARYANA GOVT. GAZ. (EXTRA.), NOV. 25, 2021 (AGHN. 4, 1943 SAKA) Superintending Engineer of concerned Circle may recommend deputation / temporary transfer of an employee after the transfer drive, on the basis of genuine and compelling reasons. The Committee will scrutinize such cases and send their recommendation to the Government which will be dealt under relaxation clause of the Transfer policy.

(vii) Online general transfer due to completion of prescribed tenure of 5 years or more in a Sub Division at a place of choice or otherwise shallbe treated as „transfer in public interest" and in such case the joining time and composite transfer grant shall be admissible as provided in Haryana Civil Services Rules, 2016.

(7) Bar against canvassing: No Assistant Engineer/ Assistant Executive Engineershall canvass for his/ her case except through a representation to the Head of Department or to higher authorities in Haryana, as per this policy. All other individual representation shall be treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one already sought as per para 6 above.

(8) Appointment by promotion/ direct appointment:-Any Assistant Engineer/ Assistant Executive Engineertaken in a cadre through direct appointment/ promotion/repatriation shall be posted in the zone of eligibility and availability.

(9) Opportunity of option to certain categories:-

(1) The following categories of Assistant Engineer/ Assistant Executive Engineerwill not be transferred unless they desire to participate in the transfer drive:-

(a) Assistant Engineer/ Assistant Executive Engineerhaving 12 months or less in retirement on the date of next transfer drive;

(b) Unmarried female employees upon marriage;

(c) Married female employees upon divorce; or

(d) widow or widower employees on the death of spouse;

(2) The newly married or recently divorced female employee shall be given preferred place of posting against vacancy upon requestafter the transfer drive. However, they shall have to participate in the next transfer drive being married or widowed and at that time they shall be adjusted at any of their top three choices against available vacant posts.

(10) Clarification & Implementation:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the Administrative Secretary of the department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a reasoned order to this effect.

(11) Power to relax:-Notwithstanding anything contained in the policy, the Administrative Secretary, Public Health Engineer Department, Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to transfer any Assistant Engineer/ Assistant Executive to any place in relaxation of any or all of the above provisions after recording reasons justifying such relaxation.

DEVENDER SINGH, Additional Chief Secretary to Government Haryana, Public Health Engineering Department.

Annexure-I for the post of Assistant Engineers/ Assistant Executive Engineers

Note.— The posts of Assistant Engineers/ Assistant Executive Engineers in a Zone may increase or decrease in case of creation or abolition of offices/ posts by the Government.

9392—C.S.—H.G.P. Pkl.