Framing of online transfer policy

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Har

ryana

a Go

overn

EXTRA E Publish nment

t Gaz

zette

AORD

hed by A

© Govt. of

f Haryana

No. 98–20 22/Ext.] CHA

ANDIGARH, WEDNESDA RY DINAR y Authority

AY, JUNE 1

1, 2022 (JYAI

ISTHA 11, 19

944 SAKA)

HARYA

ANA GOVER

RNMENT

TRANS

SPORT DEPA

ARTMENT

n

Notification

The 1st June, 2

T

No.

ercise the pow India, the G

. 2/07/2022-2T Governor of H

T(I).— In ex Haryana hereb

by makes the f 2022

wers conferre

following Onl

1. Vis

d by the prov ine Transfer P

viso to article Policy for the

309 of the C Government e

f Constitution of employees:-

ion:

on of employe o maximize th To and perf

ensure equitab d transparent m formance of T

ble distributio manner and to Transport Dep

partment Hary

ees of Transpo he job satisfa ana.

2. App

ort Departmen action amongs

nt Haryana at st employees

different loca and further to

r ations in a fair e o improve the plication:

Thi dep

s policy shall partment create

l be applicabl es a new trans

le to the posts sferable post t A appended to this policy. W

e Whenever the

s mentioned i

then it will be

3. Def

finitions:

In th

his policy, un

nless the conte

ext requires oth

herwise:

(i) 'Blocked shortage o

Posts' means of employees i

s the vacancie in the departm

es of a cadre t ment.

(ii)

means the time ed to get posti different time

ed tenure' m hall be allowe postings at d y administrati ve deploymen 'Prescrib policy, sh different p temporary account.

(iii)

) 'Service' Governme

means duty ent employee

period and during the pre n schedule-A part of the sch

hedule-A.

that remain un

nfilled at any given point o

o of time due to

period for wh ing at a statio s. For calcula nt, as against

hich an emplo on. This perio ation of tenu t a regular po

oyee, eligible od can be con ure of posting osting, at a s

to be transferr ntinuous or in g, the time sp station, shall b

s red under this n parts due to o pent even on n o be taken into ding extraord

dinary leave

a availed by a

all kinds of

escribed tenur

(iv)

) 'Employe children a employee

ees of special and spouse, w s suffering fro

category' me women employ om Diseases o f leave includ re.

employees or headed house

r the different eholds, widow

tly abled empl ws, widowers,

loyees or their r , , couple case,

eans the blind

yees, women

of Debilitating

g Disorder.

(1927)1928 HARYANA GOVT. GAZ. (EXTRA.), JUNE 1, 2022 (JYST. 11, 1944 SAKA) (v) 'Station' means the place of posting. One district will be one place of posting. Likewise, Head Quarter is also a place of posting. In all, places of posting will be equal to total districts plus one i.e. Head Quarter.

(vi) 'Vacant post for transfer' means

(a) a post not occupied by any employee;

(b) a post presently occupied by an employee for a period of three years or more;

(c) a post on which an employee has been posted by temporary transfer or due to non-availability of online transfer drive.

(d) a post occupied by an employee who has been adjudged eligible and allowed by the competent authority to participate in general transfer drive even if he has not completed the prescribed tenure in station where he is presently posted.

Note 1.- Where there are Blocked Posts in a cadre the same shall be excluded from the number of vacant posts for transfer.

Note 2.- The post against which an employee has been posted/ transferred on compulsion of litigation nature shall also not be included in the vacant posts for transfer.

Note 3: Total vacant posts shall be determined and notified before the transfer drive every year.

(vii) 'Officers of Doubtful Integrity' means the employees who are convicted in a court of law or awarded major penalty in criminal or disciplinary proceedings respectively, on charges of lack of integrity, or for an offence involving moral turpitude or against whom such proceedings are pending. An ODI list approved and updated by the head of department shall be regularly published on the website of the department.

(viii) 'Sensitive Stations' means the stations having top seven slots of revenue generation in the list of all stations. The list of sensitive stations shall be prepared by 1st March every year.

4. Main features:

(i) The transfer policy shall be implemented using online web application software with data entered in HRMS. Data of all transferable posts shall be kept updated in the HRMS. For a post to be transferable, it must have been distributed to at least 12 stations to open up enough options for transfer of an employee in his career.

(ii) Rationalization and blocking of posts: To avoid disproportionate concentration of employees at a particular station, the department shall rationalize sanctioned posts and also block actual vacant posts to be kept vacant in the transfer drive. In the long run, however, the departments may increase/decrease the total number of sanctioned posts with the approval of the Government.

5. Time schedule:

(i) Periodicity of the transfers: transfers shall be made only once in a year. However, transfer/ postings necessitated by promotions/ direct recruitments, posts needed to be filled up in public interest, can be made anytime.

(ii) The following time schedule shall be followed, so far as feasible.

(a) Rationalization of posts, preparation of provisional actual vacancy list, deemed vacancy list, list of vacancies to be filled/blocked shall be prepared and circulated/provided before transfer drive every year.

(b) Employees of the department must fill their preferences for as many choices of stations as he/she is eligible for, on or before 10th of March of every year, or any other date fixed by the department for this purpose on the portal, failing which department shall be on liberty to transfer the employees on the available vacant posts at any station.

(c) Transfer orders shall be issued by 20th of March or any other date fixed by the department for this purpose every year against vacancies accrued.

(d) Qualifying date of actual vacancies, deemed vacancies, count of stay shall be 31st March of the calendar year of transfer.

6. Basic Principles:

(i) The options for transfer to particular stations, once availed and confirmed, shall be final and cannot be changed. Unless protected under a provision of this policy, every employee having three years of stay/tenure on a particular station has to be compulsory shifted to another station. However this protection of three years shall not be available who has been posted in view of para 3 Clause VI (c) and employee declared surplus due to rationalization as provided in para 8 (vi).

(ii) Tenure of postings at any station shall not exceed three years. An employee, normally, has 35 years of service. In the Transport Department Haryana there are 23 stations of posting (22 District Head Quarters + One State Head Quarter). If an employee is allowed three years of tenure of posting then he/she will be rotated at nearly 12 stations in his/her career. Tenure of posting beyond three years is not in the public interest keeping view the public dealing nature of work of this department. While calculating the tenure of an employee for the purpose of this policy, the date from which someone is working at a station on 31st March of the calendar year of transfer shall be counted irrespective of the fact he has been appointed by temporary transfer/ attachment or otherwise.

(iii) In case any employee who is eligible for compulsory transfer does not submit his/her preference for a station, then he/she will be liable to be posted anywhere as per the vacancy and terms of the policy. Once posted at one station, he shall be eligible to seek transfer only after completion of one year of stay at that station.

(iv) Any employee who has completed three years of stay in a particular station cannot opt for his transfer to the same station.

(v) An employee, during his service in one cadre, cannot be posted at the same station for more than three years.

Explanation: If an employee of Clerk cadre remains as clerk for 8 years, then such employee cannot be posted at the same station for more than three years as clerk. But upon promotion as Assistant he can be posted for three more years as Assistant at the station where he remained posted as Clerk. However, the posting at any station shall be determined by the merit criteria of this policy.

(vi) An employee figuring in the ODI list shall not be posted at any of the sensitive stations.

(vii) An employee having 12 months or less of service till retirement shall not be transferred, if he/she is not willing to participate in transfer drive without any administrative reason.

(viii) No request for mutual transfer shall be considered.

(ix) A Committee headed by the Deputy Commissioner and comprising the CMO and District Officer of the concerned Department, may recommend deputation/temporary transfer of an employee after the transfer drive, on the basis of genuine and compelling reasons. Such recommendations shall be submitted on the web portal of the department. The Committee will scrutinize such cases and send their recommendations to the Govt. which will be dealt under relaxation clause of Transfer Policy.

(x) Employees transferred on administrative grounds of misconduct shall not be transferred back to the same office from where they were transferred.

7. Merit criteria for allotment of posts:

(a) Merit for allotment of vacant post of an employee shall be based on the total composite score of points earned by the employee, out of 80 points as described below. The employee earning highest points shall be entitled to be transferred against a particular vacancy.

(b) Age shall be the prime factor for deciding the claim of an employee against a vacancy since it shall have maximum weightage of 60 points, out of total points.

(c) A privilege of maximum 20 points can be availed by the employees of special categories as indicated hereinafter.

(d) Criteria for calculation of merit points to considered for deciding competitive claims of transfer to the stations:

(e) Notwithstanding anything contained in this policy the provision of compulsory transfer after three years from a station shall not apply to the following category of employees, subject to provisions of para 6 (vi) and para 8 (v):

(i) who are 100% blind

(ii) having 80% or more locomotors disabilities involving both the legs,

(iii) currently suffering from cancer;

(iv) currently undergoing dialysis.

(v) Male/Female employee having mentally challenged or 100% differently abled child.

However, they shall be free to willingly participate in a transfer drive. If they do so, they shall be allotted 81 merit points to decide the competitive claims of transfer to any station. The rationale behind allotting 81 merit points to this category is that these employees are severely incapacitated, so they should not be forced to compete with other employees of special category of para 7(d) (B).

Note: The benefits under this para shall be available only on the basis of a valid medical certificate issued during last one year by AIIMS (Including its branches in Haryana), PGI Rohtak, PGI Khanpur Kalan, Kalpana Chawla Medical College, Karnal, PGI Chandigarh, Medical College of Haryana Govt. or a Medical Board so constituted.

8. Procedure to be adopted:

(i) Head of department shall seek preferences for choice of station from the eligible employees for transfer.

The transfer exercise shall be carried out only through approved web based application.

(ii) The option once availed and confirmed by the employee shall be final and cannot be changed.

(iii) Merit criteria for allotment of station will be as per para-7 above.

(iv) An employee having 12 months or less in retirement from the qualifying date shall not be transferred if they are not willing to participate in transfer drive.

(v) In a grave administrative exigency, for reasons to be recorded in writing, the department shall be at liberty to post any employee at any station. This provision shall be invoked only in rarest of rare cases.

(vi) Employees declared surplus from a station as part of the rationalization of posts shall compulsorily participate in the transfer drive, even if employee has not completed the three years tenure on that station. In case of their non-participation in transfer drive for any reason their salary from such posts shall be stopped and the department shall be at liberty to post them at any office of DTO-cum- Secretary, Regional Transport Authority or Head Quarter having high deficiency in that cadre.

(vii) Every employee shall be responsible for the accuracy and regular updation of data in the Human Resource Management System (HRMS) in respect of his credentials. Otherwise the department shall be at liberty to post them at any office of DTO-cum-Secretary, Regional Transport Authority or Head quarter having high deficiency in that cadre.

(viii) All transfer orders shall be implemented within seven days of the date of issuance. The treasury offices concerned shall not draw the salary of the employees who have not complied with the orders.

(ix) Distribution of employees at different stations shall be possible only through the mode of regular transfers. No temporary deployment shall be allowed.

(x) In the event of tie among the same category of employees, preference shall be given to a female employee over male employee.

(xi) In the event of tie among the employees of same gender the preference shall be given to the employee who is older in age.

(xii) The employees aggrieved can represent to the Transport Commissioner, Haryana, in case of any grievance against the transfer orders under this policy, after joining at new place of posting. Their representation shall be considered in accordance with the policy and appropriate decision shall be conveyed to them as deemed fit.

9. Bar against canvassing:

No employee shall canvass for his case except through a representation to the Head of Department, as per this policy. All other individual representations shall be treated as an attempt to bring extraneous influence on the due process.

10. Appointment by promotion/direct recruitment:

Employees inducted in a cadre through direct recruitment/ promotion/repatriation shall be posted at the station of eligibility and availability.

11. Clarification & Implementation:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the Administrative Department in consultation with General Administration Department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a reasoned order to this effect.

12. Power to relax: Notwithstanding anything contained in the policy, the Administrative Secretary to Government of Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to transfer an employee to any place in relaxation of any or all of the above provision after recording reasons justifying such relaxation.

Schedule-A

NAVDEEP SINGH VIRK, Principal Secretary to Government Haryana, Transport Department.

9630—C.S.—H.G.P. Pkl.