Online Transfer Policy for Senior Auditor

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Haryana Government Gazette

Published by Authority

© Government of Haryana No. 3–2023] CHANDIGARH, TUESDAY, JANUARY 17, 2023 (PAUSA 27, 1944 SAKA)

PART – I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

FINANCE DEPARTMENT

Notification

The 11th January, 2023

No. 14/80/2021-3FA.— The online transfer policy to regulate the transfer of Senior Auditor, wherever the sanctioned posts are more than 80 in a particular discipline only, appointed in the Local Audit Department, Haryana, namely:-

This Policy may be called "Online Transfer Policy for Senior Auditor".

1. Vision/Object:

To ensure equitable distribution of employees of the Local Audit Department in the cadre of Senior Auditor at different locations in a fair and transparent manner and to maximize job satisfaction and to further improve their performance.

2. Application:

This policy shall be applicable to Senior Auditor working on regular basis in the field offices/Head Office, the cadre strength of which is more than 80 sanctioned posts and shall be applicable from the date of its publication. Headquarters posts shall also be included in the Tranafer drive.

3. Definitions:

In this policy, unless there be anything repugnant in the subject or context;

(a) 'Blocked Posts' means the vacancies of Senior Auditor remaining unfilled at any given point of time due to shortage of employees in the department/office/scheme.

(b) 'Employees of Special Category' means the blind employees or the differently abled employees or their child(ren) and spouse, women employees, women headed households, widows, widowers, couple case, employees suffering from Diseases of Debilitating Disorder;

(c) 'Prescribed Tenure' means the tenure of appointment for a period of five years. While calculating the tenure of an employee for the purpose of this policy, the date from which someone is working in a office on 31st May of the calendar year of transfer shall be counted irrespective of the fact that he has been appointed by temporary transfer or otherwise. However, an employee may participate in the transfer drive subject to completion of minimum three years service in a office;

(d) 'Qualifying date' for the purpose of calculation of vacant post(s) shall be the 31st May of the calendar year of transfer;

(79)80 HARYANA GOVT. GAZ., JAN. 17, 2023 (PAUS. 27, 1944 SAKA) [PART I (e) 'Service' means duty period and all kinds of leave including extraordinary leave availed by a Govt. employee during the prescribed tenure.

(f) 'Transfer' means posting/appointment from Directorate/Field Offices/Resident Audit Schemes/Audit Circles to another Field Offices/Resident Audit Schemes/Audit Circles on or before completion of prescribed tenure thereof;

(g) 'Vacant post for transfer' means

(i) A post not occupied by any employee;

(ii) A post presently occupied by an employee for a period of five years or more;

(iii) A post on which an employee has been appointed by temporary transfer or due to non availability of online transfer drive;

(iv) A post occupied by an employee who has been adjudged eligible and allowed by the competent authority to participate in general transfer drive even if he/she has not completed the prescribed tenure in the office where he/she is presently posted.

(v) A post occupied by an employee who has been offered promotion within last one year but he has forgone the same.

Note 1. Where there are Blocked Posts in cadre the same shall be excluded from the number of vacant posts for transfer.

Note 2. The post against which an employee has been posted/ transferred on Compulsion of administrative reasons or litigation nature shall also not be included in the vacant posts for transfer.

Note 3. The Department shall prepare the list of vacant posts for transfer and notify them for the benefit of stakeholders. Depending upon input from stakeholders, such list may be amended if required and deemed fit in the administrative/public interest.

(h) 'Zone' means an area prescribed by the competent authority for the purpose of calculation of prescribed tenure and entitlement of an employee for transfer from one zone to another under this policy;

4. General Principles:

(i) Time Schedule for online transfer:

A. General transfer online will be made only once in a year. However, transfer/posting necessitated by promotions, direct recruitment, posts needed to be filled up in public interest, can be made anytime by the competent authority.

B. The online process will be completed up to 31st May and implemented after 31st May or as per exigency/ convenience of the Department.

(ii) Liable to be posted anywhere: Employees are liable to be transferred under this Policy in any Zone or anywhere in the State, in public interest, on completion of prescribed tenure.

(iii) Computerization of relevant service record of employees: The Department shall ensure that all employees enter their Service record in HRMS. Every employee shall be responsible for the accuracy and regular updation of data in the Management information System in respect of his credentials, otherwise the Department shall be at liberty to post him anywhere in the State.

(iv) Rationalization and Blocking of posts: To avoid disproportionate concentration of employees at a particular station, department rationalize sanctioned posts of the Senior Auditor and also block actual vacant posts which are to be kept vacant in the transfer drive. However, in the long run, the department may increase/decrease the total number of sanctioned posts as per the assessment/ requirement in consultation with work assessment cell in the Administrative Reforms Department and Finance Department.

5. Merit Criteria for allotment of post:

(a) Merit for allotment of vacant post to an employee shall be based on the total composite score of points earned by the employee, out of 80 points as described below. The employee earning highest points shall be entitled to be transferred against a particular vacancy.

(b) Age shall be the prime factor for deciding the claim of an employee against a vacancy since it shall have weightage of 60 points, out of total points.

(c) A privilege of maximum 20 points can be availed by the employees of special categories as indicated below: -PART I] HARYANA GOVT. GAZ., JAN. 17, 2023 (PAUS. 27, 1944 SAKA) 81

(B) Special Category:

Note: If husband and wife, both are working in any Department/ Board/Corporation under any State Government or Government of India, the benefit of 5 points under category of 'couple case' above can be claimed by only one of them for which he/she has to submit a declaration in this regard that the spouse has not taken the benefit of this category. This self declaration should be uploaded on the portal at the time of participating in the drive.

(d) Employees suffering from 100% vision loss; or having 80% locomotors disabilities involving both the legs shall be given their choice of posting.

6. Procedure to be adopted:

i. Head of Department shall seek preferences for choice of station in a office from the eligible employees for transfer. The transfer exercise shall be carried out only through approved web based application. In case of employee who exhaust their preferred choices, before posting them under 'Anywhere in the State' option, the department shall again seek their options against the remaining available posts at that point of time. Changes in the transfer software may be made accordingly so that they are not randomly posted too far away from their places of posting.

ii. The option once availed and confirmed by the employee shall be final and cannot be changed.

iii. An employee who is due for superannuation within one year or less shall not be eligible to participate in the transfer drive unless he so desires.

iv. Merit criteria for allotment of station will be as per Para 5 above.

v. All transfers shall be implemented within seven days of their issuance. The Treasury Officers concerned shall not draw the salary of the employees who have not complied with the orders.

vi. Within 15 days of issuance of orders, an employee aggrieved with the transfer process can represent to the department after joining at the new place of posting, on a grievance redressal forum to be provided by the department for this purpose. His representation shall be considered in accordance with the policy and appropriate decision shall be conveyed to him as deemed fit. A Committee headed by the Deputy Commissioner and comprising of CMO and District Officer of the concerned Department, may recommend deputation/temporary transfer of an employee after the transfer drive, on the basis of genuine and compelling reasons. A web portal should be provided for taking online applications from the employees for this purpose. The Committee will scrutinize such cases and send their recommendations to the Government which will be dealt under relaxation clause of the Transfer Policy.

vii. Online general transfer due to completion of prescribed tenure of five years shall be treated as 'transfer in public interest' and in such case the joining time and composite transfer grant shall be admissible as per provision in Haryana Civil Services Rules, 2016.

viii. In case of employees who exhaust their preferred choices, before posting them under 'Anywhere in the state' option, the department shall again seek their options against the remaining available posts at that point of time. Changes in the transfer software may be made accordingly so that they are not randomly posted too far away from their place of posting.

7. Bar against canvassing: No employee shall canvass for his case except through a representation to the Director, Local Audit Haryana or to higher authorities, as per this policy. All other individual representations shall be treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one already sought as per Para 6 above.

8. Appointment by promotion/direct recruitment: Employees taken in cadre through direct recruitment/ promotion/repatriation shall be posted in the office of eligibility and availability.

9. Opportunity of option to certain categories: The following categories of employees will not be transferred unless they desire to participate in the transfer drive:-

(a) employees having 12 months or less in retirement on the date of next transfer drive;

(b) unmarried female employees upon marriage;

(c) married female employees upon divorce; or

(d) widow or widower employees on the death of spouse.

They may be permitted to participate in the next transfer drive after the event.

[After the transfer drive, the 'newly married' or 'recently divorced' female employees shall be given preferred place of posting against vacancy upon request. However, they shall have to participate in the next transfer drive being married or widowed and at that time they shall be adjusted at any of their top three choices against available vacant posts.]

10. Posting in remote areas: Incentive for serving on the choice of Anywhere in the State: lf an employee opts for 'anywhere in the State' and is thereafter posted in an office in Morni Hills Area or Nuh District against a vacancy for which no employee has opted, he will be paid remuneration @ 10% of the Basic Pay + D.A. during the period of said posting provided this incentive shall not be admissible in case of transfer in home district Nuh and Panchkula.

11. Clarification & Implementation: In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the Administrative Department in consultation with General Administration Department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a reasoned order to this effect.

12. No TA/DA will be given, if the transfer is done on the request of the employee himself by giving relaxation of the transfer policy and he is given a posting of his choice.

13. Out of Cadre Transfer: Any Senior Auditor can be transferred and posted in any Department/Board/ Corporation of the State in administration exigencies and public interest and shall be treated on deputation in the Department/Board/Corporation etc. and shall be eligible for compulsory transfer after completion of three years of service at such station.

14. Power to relax: Notwithstanding anything contained in the policy, the Administrative Secretary to Govt. of Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to transfer an employee to any place in relaxation of any or all of the above provisions after recording reasons justifying such relaxation.

ANURAG RASTOGI, Additional Chief Secretary to Government Haryana, Finance Department.

10098—C.S.—H.G.P., Pkl.