Notification regarding preparation of voter list of Municipal Councils and Committees.

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Haryana Government Gazette

Published by Authority

© Government of Haryana No. 13–2023]  CHANDIGARH, TUESDAY, MARCH 28, 2023 (CHAITRA 7, 1945 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

STATE ELECTION COMMISSION HARYANA NIRVACHAN SADAN, PLOT NO. 2, SECTOR 17, PANCHKULA-134109

Notification

The 20th March, 2023

No. SEC/2ME/2023/479.— In accordance with the provisions contained in section 3A of the Haryana Municipal Act, 1973 read with rule 4 of the rules made there under and the powers conferred under clause (1) of article 243ZA of the Constitution of India, the State Election Commission, Haryana hereby directs to distribute the electors of the respective areas of Legislative Assembly constituency or part thereof prepared by the Election Commission of India with reference to 1st January, 2023 as the qualifying date and finally published on 05.01.2023, into the booths and wards of Municipal Council, Ambala Sadar(Ambala), Municipal Committee, Adampur (Hisar), Julana (Jind), Kanina (Mahendergarh), Loharu (Bhiwani), Hathin (Palwal), Ateli Mandi (Mahendergarh), Tauru (Mewat), Kharkhoda (Sonipat), Nilokheri (Karnal), Narnaund (Hisar), Siwani & Bawani Khera (Bhiwani), Beri (Jhajjar), Kalanaur (Rohtak), Farukh Nagar (Gurugram), Jakhal Mandi (Fatehabad) and Pundri (Kaithal).

2. The electoral rolls of the above said Municipal Committees shall be prepared with the help of National Informatics Center (NIC) by converting the relevant parts of the electoral rolls of Legislative Assembly constituency into the wards of Municipal Committee/Council concerned.

(233)234 HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA) [PART I

4. It is further directed that two copies of the latest Legislative Assembly electoral rolls prepared and published on 05.01.2023 with all supplements by the Election Commission of India shall be obtained free of cost from the Election Tehsildar/Election Naib Tehsildar, concerned. The database of the electoral rolls has already been supplied to the District Informatics Officer, through the State Informatics Officer, NIC, Haryana.

5. It is further directed that:-

(i) The Deputy Commissioner concerned shall give wide publicity to the above programme. He/She shall issue press note and also paid advertisement in two local newspapers. He/She shall also make publicity through local cable network.

(ii) The Deputy Commissioner concerned shall publish, on the date prescribed in sub-para (ii) of para 3 above, the draft electoral rolls along with a notice including the dates by which the claims and objections can be presented and the places where the claims and objections with reference to the draft rolls may be presented to the Revising Authority/Authorities.

(iii) One copy of the draft electoral roll published for inviting claims and objections, shall be kept for inspection of the public free of cost at the following places:-

(a) Office of the Deputy Commissioner concerned.

(b) Office of the Secretary, Municipal Committee concerned.

(c) Office of Revising Authority/Authorities concerned; and

(d) All Voter Information and Collection Centers (VICCs) set up for receiving claims and objections.

(iv) After draft publication of ward-wise electoral rolls, the same should also be hosted on the website of the District Administration concerned, with search facility.

(v) A copy of draft electoral rolls and finally published electoral rolls along with database in compact disc duly signed by the concerned Revising Authority/Authorities shall be kept in a sealed cover in the Treasury concerned within 24 hours from the date of the publication of draft and final electoral rolls, respectively.

(vi) In order to facilitate electors and general public to obtain information regarding electoral rolls and to file claims and objections, the Deputy Commissioner concerned shall set-up sufficient number of Voters Information and Collection Centers (VICC) within the territorial limits of the Municipal Committee for receiving claims and objections. These centers shall be fully equipped with computers and broadband internet connection. VICC will be set up with the help of the National Informatics Center.

(vii) Every claim and objection with regard to draft electoral roll shall be addressed and presented to the Revising Authority in the prescribed Form A and B, claims and objections can also be sent to the Revising Authority through registered post.

(viii) Claim in Form-A can be filed by any person whose name existed in the relevant part of the electoral roll of the Legislative Assembly and could not be included in the draft electoral roll of the municipality, who intend to include his/her name, make correction in their entries or transposing his/her name in another ward in the electoral roll.

(ix) Objections in Form-B shall be filed by those applicants who intend to object inclusion of names or seek deletion of names from the electoral roll.

(x) The VICC shall make available the prescribed forms for filing claim and objections, on demand free of cost, and receive the same for consideration of and decision by the concerned Revising Authority or the officers authorized for this purpose. The forms shall also be hosted on the website of the District Administration downloadable free of cost.

(xi) As and when any person files claim and objection, he/she shall be given a receipt in the prescribed format given in the form. An entry shall also be made in the registers.

(xii) The Deputy Commissioner concerned shall appoint one Authorized Officer not below the rank of Group-B for maximum up to three wards and sufficient number of supporting staff and other officials of the Municipal Committee, to assist the Revising Authority/Authorities to discharge his/her/their duty.

(xiii) The Revising Authority/Authorities shall, after holding such enquiry into the claims or objections as he/she/they think(s) fit, record his/her/their decision in writing and shall make available forthwith a copy of such decision to the objector or claimant free of charge. Decision of the Revising Authorities shall also be hosted on the website for information of the public. Number of claims/objections accepted and rejected shall also be hosted on the website of the District Administration.

(xiv) The Revising Authority/Authorities after disposal of all the claims and objections in terms of under Rule 4 (4) (vii) of the Haryana Municipal Election Rules, 1978 shall forward a list of such claims and objections along with his/her/their orders thereon to the Deputy Commissioner concerned. Any person aggrieved with the order of the Revising Authority/Authorities may, within prescribed period, file an appeal to the Deputy Commissioner in prescribed format annexed as Annexure-D. The Deputy Commissioner shall decide the appeal within the specified time. Decision of the Deputy Commissioner on appeal shall be final. The rolls so amended shall be final and two copies thereof duly signed by the Deputy Commissioner and Revising Authority shall be kept in their office together with list of additions and corrections.

(xv) The Deputy Commissioner concerned shall publish the final electoral rolls on 15.05.2023, which shall come into force from the date of its publication.

(xvi) After completion of every stage of the electoral rolls process as stated above, the Deputy Commissioner concerned shall send information in the format given in Annexure "B" and "C" to the Commission immediately.

6. It is further directed that the ward wise and booth wise updated electoral rolls of these Municipal Committees shall be finally published on 15.05.2023. In addition, a copy of the electoral rolls along with a CD (compact disc) containing database of the same in PDF format shall be sent to all political parties in the State of Haryana on the same day under intimation to the State Election Commission, Haryana.

7. The State Election Commission, Haryana further directs that the list of the dead persons be obtained from the office of Registrar, Births and Deaths/ municipality concerned/Anganwari worker etc. If, name of any dead person existed in the relevant part of the electoral roll of the Legislative Assembly constituency the same should not be included in the draft electoral roll of the municipality.

8. The State Election Commission, Haryana further directs that while preparation of draft electoral roll of the municipality de-duplication software be got run, if double/multiple entry of the same name/names of a person(s) come to the notice, the same should be deleted from more than one place after physical verification of the residence of concerned person(s) and after giving him/her/them an opportunity of hearing.

9. It is further directed that the final electoral rolls of these Municipal Councils/Committees shall be hosted on the website of the District Administration concerned on the day of its publication.

DHANPAT SINGH, State Election Commissioner, Haryana.

ANNEXURE-A

अनुबन्ध-A

मुख्य पृष्ठ

कुल पृष्ठों का पृष्ठः 1PART I] HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA) 237 वार्ड संख्या -----

(नाम) नगरपरिषद्‌/पालिका निर्वाचन नामावली, 2023

भाग संख्या ----

को अंतिम प्रकाषित विधान सभा मतदाता सूची का क्र0/भाग नं0 आयु 01/01/2023 के अनुसार238 HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA) [PART I

ANNEXURE "B"

INFORMATION REGARDING CLAIM AND OBJECTIONS/APPEALS ETC.

NAME OF MUNICIPAL COUNCIL/COMMITTEE_____________________

SIGNATURE OF OFFICERPART I] HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA) 239

ANNEXURE "C"

INFORMATION REGARDING WARDWISE VOTERS

NAME OF COMMITTEE : ________________________________________

WARDWISE DETAIL OF THE VOTERS ENTERED IN THE ELECTORAL ROLLS OF MUNICIPAL COMMITTEE

In case of difference, remarks thereof Ward No. Male Female Total Difference between the no. of voters of Legislative Assembly and M. Committee, if any.

Total240 HARYANA GOVT. GAZ., MAR. 28, 2023 (CHTR. 7, 1945 SAKA) [PART I

ANNEXURE "D"

Appeal against the order of Revising Authority

(Draft specified by the State Election Commission under Rule 4(4) (viii)

Place ______________

Dated: _____________

To

Deputy Commissioner, __________

District: ____________________

Subject: Appeal against the order No. ___________, dated ___________ of the Revising Authority,

______________, (Municipal Council/Committee ________________).

Sir,

Aggrieved by the referred order of Sh. _____________, authorized Revising Authority appointed for the preparation of electoral roll of the Municipal Council/Committee noted in the subject, I submit this appeal, photocopy of the impugned order is enclosed.

2. I filed the following claim/ objection before the Revising Authority:-

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

3. The following are the basis of my appeal :-

(1) __________________________________________________________

(2) __________________________________________________________

4. It is requested that re-considering the facts and documents submitted by me, impugned order of the Revising Authority may be set aside and my claim/ objection may be accepted.

Declaration

I, above stated appellant, declare that the facts written in the above paras of this appeal are true to the best of my knowledge and belief.

Signature (Appellant)___________________ Name (Full) __________________________ Enclosure:

(1) Photocopy of order dated ____________

of Revising Authority.

(2) Documents (if any) in support of the

submitted Appeal.

___________________________________________________________________

Receipt of appeal and information regarding date of hearing

Sh./Smt. ______________________, Father/ Husband ___________ ___________________________ submitted the appeal against the order dated ______________________, in which hearing shall be held at 10-30 A.M. on __________________, appellant to be present in my office with necessary proof.

Signature_____________________

Deputy Commissioner __________

Dated: ______________________

10242—C.S.—H.G.P., Pkl.