Online Transfer Policy of Executive Engineers ( Civil)

click here for IIIF manifest

Haryana Government Gazette

Published by Authority

© Government of Haryana No. 3–2024]  CHANDIGARH, TUESDAY, JANUARY 16, 2024 (PAUSA 26, 1945 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

HARYANA GOVERNMENT

IRRIGATION & WATER RESOURCES DEPARTMENT

Notification

The 10th January, 2024

Online Transfer Policy of Executive Engineers (Civil)

No. 1/74/2021-4IE.— In exercise of the powers conferred by the proviso to article 162 of the Constitution of India, the Governor of Haryana hereby makes the following Online Transfer Policy, namely:-

1. Vision: To ensure equitable distribution of Executive Engineers at different locations in a fair and transparent manner and to maximize job satisfaction amongst employees and further to improve performance of the department.

2. Application:-This Policy shall be applicable to all Executive Engineers (Civil) who are members of State cadre working on regular basis except Executive Engineers (Civil) posted in BBMB.

3. Definitions: In this policy, unless there be anything repugnant in the subject or context;

(a) „Blocked Posts" means the vacancies of a cadre remain unfilled at any given point of time due to rationalization.

(b) „Prescribed Tenure" means the tenure of appointment for a period of three years in a particular Division and six years in a Circle (as defined in Annexure-1). While calculating the tenure of an employee for the purpose of this policy, shall be counted including any period of temporary transfer/ deputation or otherwise. However, an employee may participate in the transfer drive subject to completion of minimum two years service in a Division/ Circle;

(c) „Qualifying date" shall be decided by competent authority separately for the purpose of calculation of prescribed tenure and tentative vacant post;

(d) „Service" means duty period and all kinds of leave including extraordinary leave availed by Executive Engineers during the prescribed tenure.

(e) „Transfer" means posting/appointment from one Division/Circle to another on or before completion prescribed tenure in a Division/Circle;

(f) „Vacant Post for transfer" means

(i) a post not occupied by any Executive Engineers;

(ii) a post presently occupied by an Executive Engineers for a period of three years in a Division and six years in a Circle;

(64)PART I] HARYANA GOVT. GAZ., JAN. 16, 2024 (PAUS. 26, 1945 SAKA) 65 (iii) a post on which an Executive Engineer has been appointed by temporary transfer/deputation or due to non-availability of online transfer drive;

Note-1.--- Where there are Blocked Posts in a cadre the same shall be excluded from the number of vacant post for transfer.

Note-2.--- The post against which any Executive Engineer has been posted/transferred on compulsion of administrative reason or litigation nature shall also not be included in the vacant posts for transfer.

Note-3.--- Department shall prepare the list of vacant posts for transfer and notify them for the benefit of stakeholder. Depending upon input from stakeholders, such list may be amended if required.

(g) „Division/Circle" means an area prescribed by the competent authority for the purpose of calculation of prescribed tenure and entitlement of any Executive Engineer for consideration of transfer from one Division/Circle to another under this policy; Annexure-1

4. General Principles:

(i) Time Scheduled for Online Transfers:

(a) General transfers online will be made only once in a year. However, transfer/posting necessitated by promotion, posts needed to be filled up in a public interest, can be made anytime by the competent authority.

(b) The online process will be completed and implemented as per exigency/convenience of the department.

(c) Every Executive Engineers completing 3 years of stay/tenure in a particular Division or 6 years of stay/tenure in a Circle has to be compulsory shifted.

(d) An Executive Engineer who has completed 3 years stay/tenure in a particular Division can opt for his transfer within Circle, but an Executive Engineer who has completed 6 years stay/tenure in a Circle cannot opt for his transfer within the same Circle.

(e) In case, any Executive Engineer having 6 years of stay/tenure in a Circle or 3 years of stay/ tenure in a particular Division do not submit his preference for his transfer then he is liable to be posted anywhere as per the vacancy. Once posted at one station, he will not be allowed to submit his option for 2 years and will be transferred as per provision of this policy as mentioned hereafter.

(f) Minimum stay for seeking transfer shall be 2 years after which an Executive Engineer can participate in drive.

(g) An Executive Engineer shall not be posted in his Home District.

(ii) Liable to be posted anywhere :

(a) Executive Engineers are liable to be transferred under this policy in any Circle or anywhere in the State or within in India, in public interest, on completion of prescribed tenure.

(iii) Computerization of relevant service record of employees:

The Department shall ensure that all employees enter their service record in HRMS. Every employee shall be responsible for the accuracy and regular updation of data in the Management Information System in respect of his credentials, otherwise the department shall be at liberty to post him anywhere in the State.

(iv) Rationalization and Blocking of posts: To avoid disproportionate concentration of employees at a particular station, the department should rationalize their sanctioned post and block actual vacant post to be kept vacant in the transfer drive. In the long run, however, the department may increase/decrease the total number of sanctioned posts as per their assessment/requirement in consultation with Work Assessment Cell in the Administrative Reforms Department and Finance Department.

5. Merit Criteria for allotment of post:

(a) Merit for allotment of vacant post to any Executive Engineer shall be based on the total composite score of points earned by an Executive Engineer, out of 80 points as described below. An Executive Engineer earning highest points shall be entitled to be transferred against a particular vacancy.

(b) Age shall be the Prime Factor for deciding the claim of the Executive Engineer against a vacancy since it shall have weightage of 60 points, out of total points.

(c) A privilege of maximum 20 points can be availed by the Executive Engineer of special categories as indicated below:-

(A) Age: The first set of merit points will be the age of the Executive Engineer concerned

(B) Special Category:-

(C) The employees who are having disabilities of 80 % or more shall be given their choice of posting.

6. Procedure to be adopted:

(i) Head of Department shall seek preferences for choice of stations in a Circle from the eligible employees for transfers. The transfer exercise shall be carried out only through approved web based application.

(ii) The option once given and confirmed by the employees shall be final and cannot be changed.

(iii) Merit criteria for allotment of station will be as per para 5 above.

(iv) All transfers shall be implemented within 7 days of their issuance. The Treasury Officers concerned shall not draw the salary of the Executive Engineer, who has not complied with the orders.

(v) Within 15 days of issuance of orders, the Executive Engineer aggrieved with the transfer process can represent to the department after joining at the new place of posting, on a grievance redressal forum to be provided by the department for this purpose. Their representation shall be considered in accordance with the policy and decision taken shall be conveyed to him. Further a Committee headed by the Deputy Commissioner and comprising of CMO and Superintending Engineer of concerned Circle may recommend deputation / temporary transfer of an employee after the transfer drive, on the basis of genuine and compelling reasons. The Committee will scrutinize such cases and send their recommendation to the Government which will be dealt under relaxation clause of the Transfer policy.

(vi) Online general transfer due to completion of prescribed tenure of 3 years shall be treated as 'transfer in public interest' and in such case the joining time and composite transfer grant shall be admissible as provision in Haryana Civil Services Rules, 2016.

7. Bar against canvassing: No Executive Engineer shall canvass for his case except through a representation to the Head of Department or to higher authorities in Haryana, as per this policy. All other individual representation shall be treated as an attempt to bring extraneous influence on the due process. No relief can be sought except the one already sought as per para 6 above.

8. Appointment by promotion/:-Any Executive Engineer taken in a cadre through promotion/repatriation shall be posted in the Circle of eligibility and availability.

9. Opportunity of option to certain categories:-

(1) The following categories of Executive Engineer will not be transferred unless they desire to participate in the transfer drive:-

(a) Executive Engineer having 12 months or less in retirement from the cut-off date of transfer drive;

(b) Unmarried female employees upon marriage;

(c) Married female employees upon divorce; or

(d) widow or widower employees on the death of spouse;

(2) After the transfer drive, the newly married or recently divorced female employee shall be given preferred place of posting against vacancy upon request. However, they shall have to participate in the next transfer drive being married or widowed and at that time they shall be adjusted at any of their top three choices against available vacant posts.

10. Clarification & Implementation:

In case of any doubt or difficulty in making out the true intention of the provisions of this policy, the Administrative Secretary of the department shall be the competent authority to clarify such doubt or to remove such difficulty by issuing a reasoned order to this effect.

11. Power to relax:- Notwithstanding anything contained in the policy, the Administrative Secretary, Irrigation & Water Resources Department, Haryana with the prior approval of the Chief Minister, Haryana, shall be competent to transfer any Executive Engineer to any place in relaxation of any or all of the above provisions after recording reasons justifying such relaxation.

Annexure-I for the post of Executive Engineers (Civil)

PANKAJ AGARWAL, Commissioner & Secretary to Government Haryana, Chandigarh: The 10th January, 2024

Irrigation & Water Resources Department.

10808—C.S.—H.G.P., Pkl.