Preparation of voter list for five Gram Panchayats and Bye-elections of Panchayati Raj Institutions, 2025

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Haryana Government Gazette

Published by Authority

© Government of Haryana

No. 12–2025]  CHANDIGARH, TUESDAY, MARCH 25, 2025 (CHAITRA 4, 1947 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

STATE ELECTION COMMISSION, HARYANA NIRVACHAN SADAN, PLOT NO. 2, SECTOR-17, PANCHKULA, HARYANA–134109

Notification

The 21st March, 2025

No. SEC/3E-II/2025/352.— It is proposed to hold general elections for the posts of Sarpanches and Panches of Gram Panchayats, Badhra and Hansawas Khurd of Block Badhra, District Charkhi Dadri and Gram Panchayat Badli, Faizabad, Mohammadpur Majra, Block Badli, District Jhajjar and bye elections for the posts of Panches of Gram Panchayats and Members of wards of Panchayat Samitis and Zila Parishads mentioned in Annexure-"D" in near future. Therefore, the State Election Commission, Haryana in accordance with the provisions contained in section 163 of the Haryana Panchayati Raj Act, 1994 read with rule 8 of the Haryana Panchayati Raj Election Rules, 1994 and the powers conferred under sub-section (1) of section 212 of the Haryana Panchayati Raj Act, 1994, hereby issues directions to distribute the electors of updated electoral lists of the respective areas of the Legislative Assembly constituencies or part thereof, prepared and published by the Election Commission of India, into ward wise voter list of Gram Panchayats, Badhra and Hansawas Khurd of Block Badhra, District Charkhi Dadri and Gram Panchayats, Badli, Faizabad, Mohammadpur Majra, Block Badli, District Jhajjar and the wards of Gram Panchayats, Panchayat Samitis and Zila Parishads mentioned in Annexure "D". This exercise may be carried out by taking data base of the electoral rolls of Legislative Assembly Constituency as finally published on 12.09.2024 alongwith the supplements, if any, and latest updated data, as maintained by the Election Commission of India upto the date of this notification (i.e. 21st March 2025) for preparation of integrated draft/final ward wise voter lists.

Note: The data published on 12.09.2024 has been provided to the NIC and further data till the date of issuance of notification and final publication of voter list of Panchayati Raj Institutions concerned may be got arranged by the District Election Officer concerned at his/her own level. Since the process would involve both computerised and manual feeding of data, utmost care must be exercised to avoid any difficulty in conducting election to these Panchayati Raj Institutions in the state in near future.

2. The Voter lists shall be prepared in the format attached as Annexure-"A" and in accordance with the procedure to be followed and schedule given hereunder:-

(191)192 HARYANA GOVT. GAZ., MAR. 25, 2025 (CHTR. 4, 1947 SAKA) [PART I

3. It may be brought to the notice of all concerned that as per amendments made by the State Government in the Haryana Panchayat Raj Election Rules, 1994 vide Notification No. S.O.73/H.A. 11/1994/S.209/2019, dated 20th September, 2019 only the electors existing in the respective area of the State Legislative Assembly Constituency shall be distributed in the wards of the Gram Panchayats, Panchayat Samitis and Zila Parishads. It is also clarified that if any person intends to get his/her name included in the voter list of the Gram Panchayats, Panchayat Samitis and Zila Parishads, he/she shall have to first get his/her name included in the electoral rolls of respective State Legislative Assembly Constituency; otherwise his/her name shall not be included in the voter list of the Gram Panchayats, Panchayat Samitis and Zila Parishads concerned.

4. It is further directed that one copy of electoral rolls of the State Legislative Assembly constituencies concerned, alongwith the supplements updated by the Election Commission of India upto the date of publication of this notification, may be obtained free of cost from the Tehsildar/ Naib Tehsildar(Elections) concerned. Data base of the Assembly electoral rolls uploaded on the server of NIC, Haryana shall be downloaded by the District Informatics Officer of the concerned district for this purpose.

5. It is further directed that:-

(i) The Deputy Commissioner-cum- District Election Officer (Panchayat) concerned shall give wide publicity to the above programme by getting Munadi done in villages, issuing press notes/press releases and also by way of paid advertisements in two local newspapers having wide circulation in the areas that He/She shall also make publicity through electronic media.

(ii) The Deputy Commissioner-cum-District Election Officer (Panchayat) concerned shall publish ward wise integrated draft voters list. The Voters list of the institutions so prepared as draft voters' list shall be published with a notice mentioning therein the dates and place where the claims and objections with reference to the draft voters list may be presented to the District Electoral Authority/Authorities(s) (iii) The relevant portion of the draft voters list so published shall be made available to the following:-

a. Two copies to the Gram Sachiv concerned. One for affixing on the notice board of the Gram Sachivalaya and another shall be retained by them for information of general public free of cost for inviting claims and objections.

b. One copy to Tehsildar (Revenue) for information of the general public.

c. Two copies to Block Development & Panchayat Officer concerned. One for affixing on notice board of the office of the Block Development and Panchayat Officer and another for the information of general public in his office.

d. Two copies to District Election Officer (P) concerned. One for affixing on the notice board and another for information of the general public in his office.

(iv) After publication of ward wise draft voters list, the same shall also be hosted on the website of the District Administration.

(v) A copy of the draft and the final voter list duly signed by the District Electoral Officer along with database in compact disc shall be kept in sealed cover in the Treasury within 24 hours from the date of their publications.

(vi) In order to facilitate the voters and general public to obtain information regarding voters list and to file claims and objections, the Deputy Commissioner-cum-District Election Officer (Panchayat) concerned shall set up sufficient number of Voters Information and Collection Centres (VICCs) within territorial limits of these Institutions. These Centres shall be fully equipped with computers and broadband internet connection. The Centres will be set up with the help of National Informatics Centre.

(vii) All claims and objections regarding ward wise distribution of voters shall be addressed and presented to concerned District Electoral Officer in the prescribed Form 1A and 1B, or may be by registered post to him/her.

(viii) Claims in Form 1A shall be filed by an applicant, who intends to get his/her name included or get correction made in his/her entry or for shifting his/her name to another ward in the draft Voters list.

(ix) Objections in Form 1B may be filed by an applicant who intends to object inclusion of name(s) or seek deletion of name(s) from the Voter List.

(x) Only such person may file claim for inclusion of his/her name in the Voter List of the Gram Panchayats, Panchayat Samitis and Zila Parishads as the case may be, whose name appears in the respective area of Electoral Roll of State Legislative Assembly, but does not appear in the draft Voters List published under rule 8(4) of the Haryana Panchayati Raj (Amendment), Rules, 2019.

(xi) The VLCCs shall make available the prescribed forms free of cost, on demand, for filing claims and objections and receive the same for consideration and decision by the concerned District Electoral Officer or the officers authorized for this purpose. These forms shall also be hosted on the website of the District Administration which can be downloaded for filing claims and objections.

(xii) As and when any person files claim or objection, the official concerned shall give a receipt to him/her in the prescribed format given in the form. An entry shall also be made in the register to this effect accordingly.

(xiii) The Deputy Commissioner-cum-District Election Officer (Panchayat) shall appoint one Authorized Officer not below Group-B for maximum up to three wards and sufficient number of supporting staff to assist the District Electoral Officer in discharging his/her duty.

(xiv) The District Electoral Officer shall, after holding such enquiry into the claims or objections as he/she think(s), fit, record his/her decision in writing and shall make available forthwith a copy of such decision to the objector or the claimant free of charge. The decision of the District Electoral Officer shall also be hosted on the website for the information of general public. The Number of claims/objections accepted or rejected along with the decision of the Appellate Authority shall also be hosted on the website of the District Administration under intimation to the State Election Commission in Annexure-"B".

(xv) The District Electoral Officer after disposal of all claims and objections shall forward a list of such claims and objections alongwith his/her orders passed thereon to the Deputy Commissioner-cum- District Election Officer (Panchayat). Any person aggrieved by such order of the District Electoral Officer may, within the prescribed period file an appeal to the Deputy Commissioner-cum-District Election Officer (Panchayat) who shall decide the appeal within the specified period. Decision of the Appellate Authority on appeal shall be final and the same shall be incorporated into integrated final voter list for final publication. Two copies of the final voter lists so prepared duly signed by the Deputy Commissioner cum District Election Officer (Panchayat) and the District Electoral Officer shall be kept in their offices.

(xvi) The Deputy Commissioner-cum-District Election Officer (Panchayat) shall publish the final integrated voter list on 13.05.2025 which shall come into force from the date of its publication.

(xvii) After completion of every stage of up-gradation of the Voters List process as stated above, the Deputy Commissioner-cum-District Election Officer(Panchayat) concerned shall send information in the format given in Annexure-"C" to the State Election Commission.

6. It is further directed that a copy of ward wise updated voters list of Gram Panchayats, Panchayat Samitis and Zila Parishads will be finally published on 13.05.2025. In addition, a copy of the updated Voters List alongwith a CD (compact disc) containing database of the same in PDF format without photograph shall be sent to all political parties in the State of Haryana on the same day under intimation to the State Election Commission.

7. It is further directed that the final Voters' List of Gram Panchayats, Panchayat Samitis and Zila Parishad concerned shall be hosted on the website of the District Administration concerned on the day of its publication. It is also informed that before uploading the voter list data on the website of district administration it may be ensured that the data uploaded is without photographs and is in a secured pdf format. Water mark with the text "SEC"should be there on each page of the Voter list.

DHANPAT SINGH, State Election Commissioner, Haryana.

ANNEXURE-"A"

अनुबन्ध-A मुख्य पृष्ठ

कुल पृष्ठों का पृष्ठः 1PART I] HARYANA GOVT. GAZ., MAR. 25, 2025 (CHTR. 4, 1947 SAKA) 195 वार्ड संख्या -----

(नाम) पंचायती राज संस्था निर्वाचन नामावली, 2025

भाग संख्या ----

को अंतिम प्रकाषित विधान सभा मतदाता सूची का क्र0/भाग नं0 आयु 01/01/2025 के अनुसार तैयार की गई।196 HARYANA GOVT. GAZ., MAR. 25, 2025 (CHTR. 4, 1947 SAKA) [PART I

ANNEXURE "B"

INFORMATION REGARDING CLAIM AND OBJECTIONS/APPEALS

SIGNATURE OF OFFICERPART I] HARYANA GOVT. GAZ., MAR. 25, 2025 (CHTR. 4, 1947 SAKA) 197

ANNEXURE "C"

INFORMATION REGARDING WARDWISE VOTERS

NAME OF GRAM PANCHAYAT/PANCHAYAT SAMITI/ZILA PARISHAD_____________________

WARDWISE DETAIL OF VOTERS ENTERED IN THE VOTER LIST OF GRAM PANCHAYAT/

PANCHAYAT SAMITI / ZILA PARISHAD

Ward No. Male Female Total Difference between the

In case of

difference,

remarks thereof

no. of voters of

Legislative Assembly

and Gram Panchayat/

Panchayat Samiti/Zila

Parishad, if any

Total198 HARYANA GOVT. GAZ., MAR. 25, 2025 (CHTR. 4, 1947 SAKA) [PART I

Receipt of appeal and Information regarding date of hearing

Sh./Smt.________________________Father/Husband__________________________submitted the appeal against the order dated________________in which hearing shall be held at 10.30 A.M. on __________________appellant to be present in my office with necessary proof.

Signature ___________________ Deputy Commissioner-cum-District Election Officer (P)_______________________ Dated_____________________

_PART I] HARYANA GOVT. GAZ., MAR. 25, 2025 (CHTR. 4, 1947 SAKA) 199

Annexure-"D"

11669—C.S.—H.G.P., Pkl.