Notification regarding preparation of Electoral Roles of Municipal Committee, Kalanwali, District - Sirsa

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Haryana Government Gazette

Published by Authority

© Government of Haryana

No. 14–2025]  CHANDIGARH, TUESDAY, APRIL 8, 2025 (CHAITRA 18, 1947 SAKA)

PART-I

Notifications, Orders and Declarations by Haryana Government

STATE ELECTION COMMISSION, HARYANA NIRVACHAN SADAN, PLOT NO. 2, SECTOR- 17, PANCHKULA– 134109

Notification

The 7th April, 2025

No. SEC/2ME/2025/4490.— In accordance with the provisions contained in section 3A of the Haryana Municipal Act, 1973 read with rule 4 of the Haryana Municipal Election Rules, 1978 and the powers conferred under clause (1) of article 243ZA of the Constitution of India, the State Election Commissioner, Haryana hereby issues directions to distribute the electors of updated electoral rolls of the respective areas of the Legislative Assembly constituencies or part thereof, prepared and published by the Election Commission of India into ward wise voter list of Municipal Committee, Kalanwali , District Sirsa. This exercise may be carried out by taking data base of the electoral rolls of Legislative Assembly Constituency as finally published in August / September, 2024 alongwith the supplements, if any, and latest updated data, as maintained by the Election Commission of India upto the date of this notification (i.e. th April, 2025) for preparation of integrated draft / final ward wise electoral rolls.

Note: The data published in August / September, 2025 has been provided to the NIC and further data till the date of issuance of notification and final notification of electoral rolls of Municipal Committee, Kalanwali (Sirsa) at his / her own level. Since the process would involve both computerized and manual feeding of data, utmost care must be exercised to avoid any difficulty in conducting election of the MunicipalCommittee, Kalanwali in the state in near future.

2. The electoral rolls shall be prepared in the format attached as Annexure-"A" and in accordance with the procedure to be followed and schedule given hereunder:-

(264)PART I] HARYANA GOVT. GAZ., APR. 8, 2025 (CHTR. 18, 1947 SAKA) 265

3. It is further directed that one set of the electoral rolls of Legislative Assembly constituency concerned alongwith all supplements updated by the Election Commission of India up to the date of publication of this notification, may be obtained free of cost from the office of Chief Electoral Officer, Haryana, Chandigarh or the Election Tehsildar/Election Naib Tehsildar concerned. Database of the electors included in relevant part of the Legislative Assembly constituencies has been supplied to the District Informatics Officer of your district through NIC, Haryana Chandigarh.

4. It is further directed that:-

(i) The Deputy Commissioner shall give wide publicity to the above programme. He/she shall issue press notes and also paid advertisements in two local newspapers. He/she shall also make publicity through local cable network and local FM Radio.

(ii) The Deputy Commissioner shall publish the draft electoral rolls along with a notice including the dates by and the places where the claims and objections with reference to the draft rolls may be presented to the Revising Authority/Authorities on the date prescribed in sub-para (ii) of para 2 above,.

(iii) One copy of the draft list of electoral roll published for inviting claims and objections, shall be kept for inspection of the public free of cost at the following places:-

a. Office of the Deputy Commissioner concerned.

b. Office of the Secretary of the Municipal Committee concerned.

c. Office of the Sub-Divisional Officer (Civil) concerned.

d. Tehsil Office concerned.

e. Office of the Revising Authority/Authorities and

f. Voter Information and Collection Centers (VICCs)

(iv) After draft publication of ward-wise electoral rolls, the same should also be hosted on the website of the District administration with search facility.

(v) A copy of draft electoral rolls and final electoral rolls along with database in compact disc (CD) duly signed by the Revising Authority/Authorities shall be kept in a sealed cover in the Treasury concerned within 24 hours from the date of the publication of draft and final electoral rolls, respectively.

(vi) To facilitate electors and general public to obtain information regarding electoral rolls and to file claims and objections, the Deputy Commissioner concerned shall set-up sufficient number of Voters Information and Collection Centers (VICC) within the territorial limits of the Municipal Committee. These Centers shall be fully equipped with computers and broadband internet connection. The Centers will be set up with the help of the National Informatics Center.

(vii) Every claim and objection regarding distribution of electors ward wise shall be addressed and presented to the Revising Authority in the prescribed Form A and B, claims and objections can also be sent to the Revising Authority through registered post.

(viii) Claim in Form-A shall be filed by those applicants, who intend to include their names, make correction in their entries or transposing of their names in another ward in the electoral roll.

(ix) Objections in Form-B shall be filed by those applicants who intend to object inclusion of names or seek deletion of names from the electoral roll.

(x) Only those persons can file their claims for inclusion of their names in the electoral rolls of a Municipal Committee concerned , whose name appear in the respective electoral rolls of legislative assembly constituency concerned, but do not appear in the draft electoral rolls published under rule 4 (3) of the Haryana Municipal Election Rules, 1978.

(xi) The VICC will make available the prescribed forms, on demand free of cost, for filing claims and objections and receive the same for the consideration of and decision by the concerned Revising Authority or the officers authorized for this purpose. The forms shall also be hosted on the website of the District Administration for downloading and filing claims and objections.

(xii) As and when any person files claim and objection, he/she shall be given a receipt in the prescribed format given in the form. An entry shall also be made in internet based monitoring system and manual registers.

(xiii) The Deputy Commissioner shall appoint one Authorized Officer not below the rank of Group-B for maximum up to three wards and sufficient number of supporting staff and other officials of the Municipal Committee to assist the Revising Authority/ Authorities to discharge his/her/their duty.

(xiv) The Revising Authority/Authorities shall, after holding such enquiry into the claims or objections as he/she/they think(s) fit, record his/her/their decision in writing and shall make available forthwith a copy of such decision to the objector or claimant free of charge. Decision of the Revising Authorities shall also be hosted on the website for information of the public. Number of claims/ objections accepted and rejected shall also be hosted on the website of the District Administration.

(xv) The Revising Authority/Authorities after disposal of all the claims and objections in terms of under Rule 4 (4) (vii) of the Haryana Municipal Election Rules, 1978 shall forward a list of such claims and objections along with his/her/their orders thereon to the Deputy Commissioner. Any person aggrieved of any such order of the Revising Authority/Authorities may, within prescribed period, file an appeal to the Deputy Commissioner in prescribed format annexed as Annexure-E. The Deputy Commissioner shall within the specified time decide the appeal. Decision of the Deputy Commissioner on appeal shall be final. The rolls so amended shall be final and two copies thereof duly signed by the Deputy Commissioner and Revising Authority shall be kept in their offices together with list of additions and corrections.

(xvi) The Deputy Commissioner shall publish the final electoral rolls on 02.06.2025, which shall come into force from the date of its publication.

(xvii) After completion of every stage of up-gradation of electoral rolls process as stated above, the Deputy Commissioner concerned shall send information in the format given in Annexure "B" and "C" to the Commission.

5. It is further directed that a copy of ward wise prepared/ updated electoral rolls of the Municipal Committee, Kalanwali (Sirsa) will be finally published on 02.06.2025. In addition, a copy of the updated electoral rolls along with a CD (compact disc) containing database of the same in PDF format without photographs shall be sent to all the political parties in the State of Haryana on the same day under intimation to the Commission.

6. It is further directed that the final electoral rolls of the Municipal Committee, Kalanwali (Sirsa) shall be hosted on the website of the District Administration, Sirsa on the day of its publication. It is also informed that before uploading the electoral rolls data on the website of your district administration make sure that data uploaded is without photographs and is in a secured pdf format. Watermark with the text "SEC should be there on each page of the electoral rolls.

DHANPAT SINGH,

State Election Commissioner, Haryana.

ANNEXURE-A

अनुबन्ध-A मुख्य पृष्ठ

कुल पृष्ठों का पृष्ठः 1268 HARYANA GOVT. GAZ., APR. 8, 2025 (CHTR. 18, 1947 SAKA) [PART I वार्ड संख्या -----

(नाम) नगरपरिषद्‌/नगरपालिका निर्वाचन नामावली, 2024

भाग संख्या ----

को अंतिम प्रकाषित विधान सभा मतदाता सूची का क्र0/भाग नं0 आयु 01/01/2024 के अनुसारPART I] HARYANA GOVT. GAZ., APR. 8, 2025 (CHTR. 18, 1947 SAKA) 269

ANNEXURE "B"

INFORMATION REGARDING CLAIM AND OBJECTIONS/APPEALS ETC.

NAME OF MUNICIPAL COUNCIL /COMMITTEE _____________________

SIGNATURE OF OFFICER270 HARYANA GOVT. GAZ., APR. 8, 2025 (CHTR. 18, 1947 SAKA) [PART I

ANNEXURE "C"

INFORMATION REGARDING WARDWISE VOTERS

NAME OF MUNICIPAL COUNCIL / COMMITEEE ________________________________________________

WARDWISE DETAIL OF THE VOTERS ENTERED IN THE ELECTORAL ROLLS OF MUNICIPAL COMMITTEE

In case of difference, remarks thereof Ward No. Male Female Total Difference between the No. of voters of Legislative Assembly and M. Committee, if any.

TotalPART I] HARYANA GOVT. GAZ., APR. 8, 2025 (CHTR. 18, 1947 SAKA) 271

ANNEXURE-D

Appeal against the order of Revising Authority

(Draft specified by the State Election Commission under Rule 4(4) (viii)

Place ______________

Dated: _____________ To

Deputy Commissioner, __________

District: ____________________

Subject: Appeal against the order No. ___________, dated ___________ of the Revising Authority,

______________, (Municipal Council/Committee ________________).

Sir,

Aggrieved by the referred order of Sh. _____________, authorized Revising Authority appointed for the preparation of electoral roll of the Municipal Council/Committee noted in the subject, I submit this appeal, photocopy of the impugned order is enclosed.

2. I filed the following claim/ objection before the Revising Authority:-

_____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ 3. The following are the basis of my appeal :-

(1) __________________________________________________________________________________ (2) __________________________________________________________________________________ 4. It is requested that re-considering the facts and documents submitted by me, impugned order of the Revising Authority may be set aside and my claim/ objection may be accepted.

Declaration

I, above stated appellant, declare that the facts written in the above paras of this appeal are true to the best of my knowledge and belief. ________________________ Signature (Appellant) Name (Full) ______________ Enclosure: (1) Photocopy of order dated ____________ of Revising Authority.

(2) Documents (if any) in support of the submitted Appeal. _____________________________________________________________________________________________272 HARYANA GOVT. GAZ., APR. 8, 2025 (CHTR. 18, 1947 SAKA) [PART I

Receipt of appeal and information regarding date of hearing

Sh./Smt. ___________________________________________, Father/ Husband _________________ ___________________________ submitted the appeal against the order dated _____________________________, in which hearing shall be held at 10-30 A.M. on ___________________, appellant to be present in my office with necessary proof.

Signature_______________________ Deputy Commissioner ____________ Dated: _________________________

11779—C.S.—H.G.P., Pkl.