Government of Kerala
Reg . No. രജി . നമ്പർ
KL/TV (N)/ 12/2006-2008 കേരള സർക്കാർ 2008
GOVERNMENT OF KERALA
KERALA GAZETTE
കേരള ഗസററV
PUBLISHED BY AUTHORITY
ആധികാരികമായി പ്രസിദ്ധപ്പെടുത്തുന്നത്
25th November 2008
Vol . LIII
No. THIRUVANANTHAPURAM , TUESDAY
2008 നവംബർ 25
47
നമ്പർ തിരുവനന്തപുരം , ചൊവ്വ
വാല്യം 53
4th Agrahayana 1930
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1930 അഗ്രഹായനം 4
PART III
Stores Purchase
Police Department
SHORT TENDER NOTICE
3rd November 2008 .
No. H6-90794/2008 .
Sealed short tenders are invited for the supply of the following stores so as to reach the Police Headquarters , Thiruvananthapuram on or before 12 Noon on 5-12-2008 .
Approximate Quantity Required Sl . No.
Tender Number and Name of the Equipments
1000 84/2008 New Generation Handcuffs
2000
1000 85/ 2008-Heavy Duty Helmets 86/2008-Body Protector
234 4
8Unit 87/2008-Band Equipments (3 Pipe Bands and 5 Brass Bands)
Cost of tender forms Rs . 1,000+ VAT for Sl . Nos. 1 , 2 Rs . 700+ VAT for Sl . No. 3 and Rs . 2,000+ VAT for Sl . No. 4 .
Date and time of opening of tenders-5-12-2008, 3 p.m.
The tenders should be superscribed with tender number and name of the store articles and addressed to the Director General of Police, State Police Headquarters , Vellayambalam, Thiruvananthapuram - 10 , Kerala. Late tenders will not be accepted .
The tenders will be opened at the time mentioned above in the presence of the tenderers or their authorised representatives (with proof of Identity ) who may be present at that time.
Application for tender forms should be accompanied by a cash remittance of price fixed for a form which is not refundable . The tender forms are not transferable . The sale of tender form will be closed at 4 p . m. on 4-12-2008 . Cheques , Drafts , Postage Stamps etc. will not be accepted towards the cost of forms nor will the forms be sent by VPP. However money orders (including telegraphic money orders) sent in the name of the Additional Assistant Inspector General of Police , Police Headquarters , Thiruvananthapuram- 10 will be accepted. The amount should include the postage/courier charges for sending tender documents . The money order alongwith the request should reach Police Headquarters atleast 7 days before the closing of the sale of the tender documents enabling us to send the documents well -in-advance .
Intending tenderers may on application to the Director General of Police , obtain requisite tender forms on which the tenders should be submitted .
Earnest Money Deposit ( EMD) @ 1 % of the quoted value shouldbe furnished along with the tender EMD may be submitted either in cash or crossed Bank Drafts or Treasury Savings or Bank Deposits'or Govern- ment Promissory Notes or Bank Guarantee or National Saving Certificates drawn in favour of Additional Assistant Inspector General of Police , Police Headquarters , Thiruvananthapuram- 10 . The firms which are exempted from furnishing Earnest Money Deposit should produce a copy of relevant authorised documents for verification . Without EMD , the tenders will be cancelled .
Intending tenderers also may include charges for installation (of technical items) , training of officers and on-site support at least for 3 years as warranty, and thereafter A.M.C./A.T.S . for a period of 3 years on a turn key basis at a reasonable cost (to be specified along with the quotation) in the tenders . One year or 2 years warranty can be accepted in exceptional conditions .
Specifications and list of items of each tender shall be obtainable from the Police Headquarters with the tender forms during the working hours of Police Headquarters . The firms should also furnish the detailed Specifications , make brochures , Test Report from Government Laboratories /Agencies , (wherever possible) , technical support , network in Kerala etc. of the equipments along with the tenders . The tenders without detailed specifications of quoted items , brochures , make etc. are liable to be rejected forthwith . The tenders without separate envelope and not superscribing the tender number etc. will be rejected.
Preference will be given to the products quoted by the manufacturer or their authorised dealers having authorisation from the original manufacturer . Similarly preferences will be given to the tenders having experience of supplying similar/ same items to Government Departments or Organisations for which the tenderer has to produce proof of purchase / installation /satisfaction of the customer .
In the case of Foreign Equipments the rates are to be quoted in Indian Money also . Preference will be given to those who are ready to supply the item without opening Letter of Credit . Ordinarily no advance payment will be made for procuring any of the above items . In case advance payment has to be made then a clear case has to be made out by the tenderer . But this will be in extraordinary circumstances .
As the items are urgently required, the selected bidder will have to supply the item without loss of time preferably within a month . In case for any pressing circumstance there will be delayed supply, the tenderer must cite adequate, justifiable grounds in writing and send them to DGP Kerala for consideration . DGP, in appropriate cases can allow maximum 6 months of time from the scheduled date .
Samples will have to be submitted free of cost whenever necessary which can be returned only after supply is effected. The firms should be ready to show live demonstration of technical equipments at their own cost and risk. The Demonstration date and venue will be published in Kerala Police Website . Individual intimation may not be possible . In the event of the firms not able to show live demonstration they need to convince the Technical Committee - cum Tender Evaluation Committee about such inability and resort to computer animation /Scale Models /Videos/ Slide shows etc. for virtual and detail demonstration of the product . However it is incumbent on the Vendor to convince the committe about the product .
Police Department is not liable to sent any individual communication . In some cases Police Department is not responsible to return the samples after verification . The rates quoted should be valid and firmirm till 29-2-2009.
The Director General of Police is empowered to reject any tender without assigning any reason . For any clarification please condact AIG - II (Ph . 0471 2722566) or Senior Superintendent 'H' Divisio (Ph . 0471 2721547-1265).
തിരുവനന്തപുരം പോലീസ പോലീസ് വകുപ്പിലേക്ക് ആവശ്യമായ താഴെ പറയുന്ന സാധനങ്ങൾ വിതരണം ചെയ്യുന്നതിനുളള മുദ്രവച്ച ലഘുദർഘാസുകൾ 5-12-2008 ഉച്ചയ്ക്ക് 12 മണിക്കുമുൻപായി ഹെഡ്ക്വാർട്ടേഴ്സിൽ ലഭിക്കത്തക്കവിധത്തിൽ ക്ഷണിച്ചുകൊളളുന്നു .