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Regn. No. KERBIL/2012/45073 dated 5-9-2012 with RNI © കേരള സർക്കാർ

Reg. No. KL/TV(N)/634/2015-17 Government of Kerala 2015

കേരള ഗസററ്

KERALA GAZETTE

ആധികാരികമായി പ്രസിദ്ധപ്പെടുത്തുന്നത്

PUBLISHED BY AUTHORITY

വാല്യം 4

നമ്പർ തിരുവനന്തപുരം, ചൊവ്വ

No. Thiruvananthapuram,

Vol. IV

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Tuesday

2015 ആഗസ്റ്റ് 11 11th August 2015 1190 കർക്കടകം 26 26th Karkadakam 1190 1937 ശ്രാവണം 20 20th Sravana 1937

PART III

Stores Purchase

Service Centre details must be enclosed along with NOTICE INVITING TENDER

tender document (Preferably bidder should have a

Service Centre in South India).

[e-Government Procurement (e-GP)]

4. The Bidder should have valid CST/VAT No. H6-12186/2015. 16th July 2015.

Registration. Copy of CST/VAT Registration The State Police Chief, Kerala Police Department,

Certificate should be enclosed along with the Government of Kerala invites Online Bids from Reputed

tender.

Manufacturers/Authorized Dealers for the Supply of

5. The bidder should have valid PAN/Taxation Index Speed Radar. The bidders should comply with the

Number. Copy of PAN/Taxation Index Number following conditions in addition to the conditions of the

allocation letter should be enclosed along with the tender.

tender.

General

6. The Bidder must fulfil the following minimum 1. The Bidder should be a reputed Original

qualification criteria to prove the techno- Equipment Manufacturers (OEM) or authorized

commercial competence and submit the documents dealer of OEM, who is having an Authorization

in support thereof :

Certificate from the OEM to participate in the

(a) Valid Authorization letter from the OEM to tender at Kerala Police and Certificate from the

attend this particular tender.

OEM for sales and service.

(b) Certificate of Registration/Incorporation 2. One bidder can not represent two suppliers/OEMs

Certificate of the Bidder.

or quotes on their behalf in a particular tender.

P&L and Balance Sheet/Audit Report of last service centre functioning in India to cater to

3 years.

immediately after sales requirement; copy of 94

KERALA GAZETTE

(d) The bidder (authorized dealer/distributor) should have the dealership/distributionship for at least 3 (three) continuous consecutive years with the OEM.

(e) The Bidder has to submit a Warrantee Certificate along with invoices.

1. Tender No. and date—KPET/25/PHQ/2015 dated 16-7-2015.

2. Item—Supply of Speed Radar.

3. Quantity—27 Nos.

4. Estimated Amount—` 268 Lakhs (MoPF Scheme 2014-15).

5. Tender Fees—` 25,000+5% VAT = ` 26,250 (Rupees Twenty six thousand two hundred and fifty only).

6. Earnest Money Deposit—` 2,68,000 (Rupees Two lakhs and sixty eight thousand only).

7. Specifications—Attached in tender document.

8. Date and time of publication of e-Tender—

16-7-2015, 2 p. m.

9. Date and time of submission of e-Tender—

16-7-2015, 2 p.m. to 17-8-2015, 2 p.m

10. Last date and time for online submission of e-tender—17-8-2015, 2 p. m.

11. Date and time of opening of e-Tender—

20-8-2015, 3 p.m.

12. P l a c e o f o p e n i n g — P o l i c e H e a d q u a r t e r s , Thiruvananthapuram.

13. Date, time and place of Technical Evaluation— 24-8-2015, 10.30 a. m., Police Headquarters, Thiruvananthapuram.

14. Bid Validity (Total number of days upto which the rates are to be firm)—180 days.

15. Warranty and AMC—Three years warranty. Charges for AMC/ATS for a period of three years after warranty period should be quoted in the Financial Bid.

16. Address of Tender Inviting Authority—State Police Chief, Kerala, Vazhuthacaud, Thiruvananthapuram- 695 010. Ph: 0471-2721547 Fax: 0471 2726945 e-mail: aig1phq.pol@[email protected] Website: www.keralapolice.gov.in

1. Mode of submission of bids—Online. All Bid documents shall be submitted only in online procedure through the e-GP website www.etenders.kerala.gov.in in their designated online covers. Details of covers are given separately. No other mode of submission shall be accepted and such tenders will be rejected outright.

[PART III 2. Cover details—No. of covers—2. (i) Technical Bid (ii) Financial Bid. The AMC/ATS after warranty period also to be quoted in the Financial Bid. In the case of Foreign Equipments, the rate must be quoted in Indian Rupees. The documents to be uploaded under each online covers are specified in the website.

3. Downloading of e-tender documents—The tender document can be downloaded from the e-GP website www.etenders.kerala.gov.in from the date and time of publication of e-tender onwards to last date and time for online submission of e-tender. Downloading of tender documents will not be possible after the date specified above.

4. Submission of e-Tender documents—The digitally signed tender document and other specified documents shall be submitted online through the e-GP website www.etenders.kerala.gov.in well in advance before the last date and time mentioned above. No submission shall be allowed after the last date mentioned above.

5. Payment of Tender Fees—A non-refundable tender fee shall be paid in online mode through the e-GP website www.etenders.kerala.gov.in at the time of bid submission. No other mode of payment shall be accepted. The tenders of bidders who do not remit fees through online will be rejected outright.

6. Payment of Earnest Money Deposit (EMD)—The EMD shall be paid in online mode through the e-GP website www.etenders.kerala.gov.in at the time of bid submission. No other mode of remittance shall be accepted.

7. Exemption from payment of EMD—Bidders who are registered with Store Purchase Department, Kerala or National Small Scale Industries Corporation Ltd., New Delhi (for the items tendered) are exempted from submission of EMD. Those bidders claiming exemption shall submit valid registration certificate from the SPD, Kerala or NSSIC, New Delhi.

Tenders of bidders who do not remit EMD online or do not upload documental proof (digitally signed) for exemption of EMD will be rejected outright.

8. Withdrawal and re-submission of e-Tender—The Bidders are at liberty to withdraw the submitted tender/documents and to submit fresh tender/ documents till the last date and time of submission of the e-Tender after which withdrawal/re-submission will not be allowed.

9. Opening of e-Tenders—The bids shall be opened online through the e-GP website www.etenders.kerala.gov.in at the Police Headquarters, Vazhuthacaud, Thiruvananthapuram on the date and time mentioned above in the presence of the Bidders/authorized representatives who wish to attend at the above address. If the tender opening date happens to be a holiday or non- working day due to any valid reason, the tender opening process will be done on the next working day at the same time and place specified. Any change in the opening date/time/venue due to other reasons shall be informed by way of Corrigendum published in the e-GP website. The Technical Bids will be evaluated by a Technical Evaluation Committee and those that do not conform to the specifications or to the satisfaction of the Committee will be rejected. The financial bids of the Technically qualified tenderers only will be considered for opening. The date of opening of financial Bids will be intimated to the concerned technically qualified tenderers, over phone/Fax/e-mail. This will be within 7 to 10 days of evaluation of technical bid.

10. Technical Evaluation—All tenderers who quote for the supply of above equipment are required to be ready for live demonstration to be held in the Conference Hall of the Police Headquarters, TVPM on 24-8-2015 at 10.30 a.m. (or any other venue which will be intimated in due course). In the event of firms not able to show live demonstration, they need to convince the Technical Evaluation Committee about such inability and resort to documentary/power point presentation with original product brochures/CDs/scale models/videos/slide shows etc. to the utmost satisfaction of the Technical Evaluation Committee. The Technical Evaluation Committee will be consisting of the following officials.

(i) Additional Director General of Police, South Zone, TVPM—Chairman (Ph. No. 0471-2323775) (ii) Inspector General of Police, Traffic & RSM—

Member (Phone No. 0471-2330768)

(iii) Deputy Commissioner of Police, L & O, TVPM City—Member (Phone No. 0471-2321676) (The Chairman of the Committee can co-opt any other technical member of his choice to the Committee for proper evaluation of the tendered item. Any clarification/doubts regarding the specification or related matters pertaining to the items tendered may be freely got cleared through the officers included in the above committee by contacting them in the numbers shown against their names above. The contact in Police Headquarters will be Senior Superintendent, H&Mod. Section, Phone No. 0471-2722768-1265).

12. Note to Bidders:

(i) Bidders have to procure legally valid Digital Certificate (Class III) as per Information Technology Act, 2000 for digitally signing their electronic bids. Bidders can procure the same from any of the license certifying authority of India. For more details, please visit the e-GP website www.etenders.kerala.gov.in

(ii) Bidders are advised to note the Tender ID and Tender No. & Date for future reference.

(iii) All uploaded documents should contain the signature and the office seal of the bidder/ authorized persons and should be digitally signed while uploading. Documents uploaded without digitally signing shall entitle rejection of the tender.

(iv) In the case of Foreign Equipments, the rate should be quoted in Indian Rupees. Preference will be given to those who are ready to supply the item without opening Letter of Credit. Ordinarily, no advance payment will be made for procuring the above item. In case advance payment has to be made, a clear case has to be made out by the Tenderee. However this will be only on extraordinary circumstances.

(v) For obtaining Digital Signature Certificate and help on e-tendering process, contact Kerala State IT Mission, e-Government Procurement PMU & Helpdesk, Basement floor of Pension Treasury Building, Uppalam Road, Statue, Thiruvananthapuram; Phone No. 0471-2577088, 2577188; Toll free No. 18002337315; E - m a i l : e t e n d e r s h e l p @ k e r a l a . g o v . i n ; Website: www.etenders.kerala.gov.in on all Government working days from 9.30 a.m. to 5.30 p.m. (vi) The State Police Chief is empowered to reject any tender without assigning any reason.

(vii) For any clarifications regarding the terms and conditions in this tender notice or the tender document, please contact.

Asst. Inspector General of Police, OR Senior Superintendent H Branch, Police Headquarters, Vazhuthacaud, Thiruvananthapuram-10 on all Government working days from 10.30 a. m. to 5 p. m. Phone No. 0471-2721547, Fax: 0471-2726945.

Note:—Bidders are advised to go through the conditions in the notice inviting tender and the tender document carefully and comply them to avoid outright rejection of their tender.

(Sd.)

Additional Director General of Police

Modernisation,

11. All Bidders who participates in e-tender should produce hard copies of all relevant documents related to e-tender at the time of technical evaluation, without fail.

For State Police Chief.