ORDER: Guidelines for implementation and monitoring of the Scheme of Free Supply of Text Books, Exercise Note Books, Uniforms, School bags, Footwear and Laptop Computers to the Government School Students.

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No. Puducherry Monday 6th April 2015

( 16 Chaitra 1937 )

GOVERNMENT OF PUDUCHERRY

DIRECTORATE OF SCHOOL EDUCATION

(SECRETARIAT WING)

(G.O. Ms. No. 83, dated 31st March 2015)

ORDER

The need for issue of guidelines for implementation and monitoring of the Scheme of Free Supply of Text Books, Exercise Note Books, Uniforms, School bags, Footwear and Laptop Computers to the Government School Students has been engaging the attention of the Government for quite some time. After taking into consideration, all the aspects of this scheme and as the number of articles under the scheme and its coverage have increased considerably in recent times and the department is implementing the scheme to all the students, guidelines are required to be issued to regulate the implementation and monitoring of the said scheme.

[ 219 ] 220 LA GAZETTE DE L'ETAT [PART–II

2. The Director of School Education has submitted draft guidelines for implementing and monitoring the free supply scheme for approval of the Government.

3. After careful examination of the proposal, the Lieutenant- Governor, Puducherry is pleased to approve the guidelines for the "Scheme for Free Supply to School Students" as appended to this order and notify the same for implementation.

(By order of the Lieutenant-Governor)

B. ZAREENA BEGAM, Under Secretary to Government (School Education).

————

GUIDELINES FOR THE SCHEME FOR FREE

SUPPLY TO SCHOOL STUDENTS

The scheme aims to supply free of cost, basic educational requirements of the students' from lower rungs in the socio-economic pyramid irrespective of their parent's annual income, to ensure they are equipped to compete in a level playing field.

2. The Deputy Director (Elementary Education) in the Directorate of School Education shall be the Implementing and Monitoring Authority for the scheme of free supply to all the school students.

3. The beneficiaries of the scheme shall be supplied with the

materials under the free supply scheme as detailed below:

(a) Uniform Two sets of uniforms for classes LKG, UKG, I to X Standards of Government and Government aided private schools and XI and XII Standards of Government schools of all regions in the Union territory of Puducherry.

(b) Text books All required text books for LKG and UKG of Government schools, classes from I to X Standards of Government and Government aided private schools and XI and XII Standards of Government schools of all regions in the Union territory of Puducherry.

221

PART–II] LA GAZETTE DE L'ETAT

(c) Exercise For classes LKG, UKG, I to X Standards of

note books. Government and Government aided private

schools and XI and XII Standards of Government

schools of all regions of the Union Territory as

per yardstick issued from time to time.

(d) School bags One school bag for classes LKG to XII Standards

in Government schools.

(e) Footwear One pair of chappals for classes LKG to XII

Standards in Government schools.

(f) Laptop Distribution of laptop computers free of cost to

computers students who have passed Higher Secondary

in P u b l i c E xa mi n a t i o n f r o m t h e a c a d e mi c

year 2013-14 in Government Higher Secondary

Schools in the Union territory of Puducherry.

4. The regulatory guidelines for implementing the scheme are as

detailed below:

(a) At the close of admission, every year the Heads of the

Schools run by Government and Government aided schools shall

furnish the standard-wise, gender-size-wise and scheduled caste and

non-scheduled caste-wise number of students from LKG to XII Standards

to the Deputy Director (Elementary Education) in the proforma prescribed

by the department by 30th September of every year (Annexure-I).

(b) While furnishing the list of students and beneficiaries, the

Heads of the Institutions shall furnish the item-wise stocks on hand after

distribution in the previous academic year and the actual requirements

of different free supply articles needed for the next year.

(c) The Deputy Director (Elementary Education) shall submit

proposals for expenditure sanction and advance drawal, wherever

necessary for purchase of different articles of free supply after taking

into account the stocks on hand, immediately after obtaining the number

of beneficiaries.

222 LA GAZETTE DE L'ETAT [PART–II

(d) The Elementary Education Wing under the control of the

Deputy Director (Elementary Education) shall prepare the Budget and

Revised Estimates every year based on the anticipated number of

beneficiaries and the actual expenditure incurred for the previous years,

scrutinise the proposals for expenditure sanction and advance drawal

received from the Inspecting Officers and obtain sanction from the

Government and communicate the same to the Inspecting Officers so as

to book the expenditure before the closure of the financial year, place

supply orders and procure the articles for free distribution at the

commencement of the next academic year itself.

(e) The Heads of the Institutions shall maintain class-wise list of

beneficiaries register for different articles with the acknowledgment of

students/parents and class teachers concerned for receipt of articles and

maintain separate stock register and prominently display in the office,

the details of free supply articles being made to the students alongwith

a copy of the guidelines. The list of students who have received laptop

computers shall be displayed in the notice-board of each school for

public information. A region-wise consolidated list of students who have

received laptop computers shall be hosted in the official website of the

Directorate of School Education for public information.

(f) Each class should display the list of beneficiaries of free

supply items with the signature of the class teacher in the Government

and Government aided schools.

(g) The Inspecting Officers shall counter-check at random the

supplies made to the beneficiaries of both the Government schools and

Government aided schools with reference to the beneficiaries/supply

registers and send report of completion of supplies before the 31st of

August every year.

(h) The Deputy Director (Elementary Education) who is incharge

of implementation and monitoring of the scheme shall also conduct

random inspection of supplies made in the schools (both Government

schools and Government aided schools) with reference to the reports

received from the Inspecting Officers.

223

PART–II] LA GAZETTE DE L'ETAT

(i) The Deputy Director (Elementary Education) shall also

undertake an evaluation study on the impact of the free supply scheme

on drop-outs/retention of the students and improvement of education

with the assistance of the Statistical Cell in the Directorate of School

Education and suggest appropriate measures to make the scheme more

efficacious.

(j) The procedure for the method of distribution of laptop

computers to the students is as follows:

(i) The Joint Director dealing with Higher Secondary Schools

will be the Nodal Officer for implementation of the scheme.

(ii) The Heads of Schools shall prepare a list of passed

students with marks as soon as the Higher Secondary Examination

results are published and send them to the Joint Director ( Nod al

Officer) in the prescribed form (Annexure-II). The Nodal Officer

will conduct pre-distribution and post-distribution check of the

beneficiaries list, after verification shall prepare the region-wise

list for distribution of laptop computer and submit the same to the

Director of School Education.

(iii) The Director shall scrutinise the region-wise list and

d o a random check to ensure its correctness and shall cause

issuance of orders/proceedings approving the list of students and

authorising distribution.

(iv) On receipt of the orders/proceedings, laptop computers

shall be handed over to each Heads of Schools under proper

acknowledgment.

(v) The Heads of Schools should identify and earmark proper

storage space in their respective schools for the safe keeping of the

laptop computers till they are distributed to the students. The place

should be safe and secure and it should be ensured that sufficient

number of technical personnel are made available at the time of

supplying the laptop computers by the suppliers and also while

distributing the laptop computers to the students. The personnel

of suppliers will facilitate verification and demonstration at the

schools.

224 LA GAZETTE DE L'ETAT [PART–II

(vi) Then the Heads of school shall distribute laptop

computer to the student concerned after obtaining acknowledgment

from the student in the form prescribed by the Director in the

presence of the parent/guardian of the student, who shall be

required to witness the distribution and to countersign the

acknowledgment.

(vii) After distribution is over, the acknowledgments obtained

from stud ents shall b e sent to the No dal Officer alo ng with

a certificate of distribution.

(viii) Laptop computers, if any, that remain undistributed will

be returned to the department within a period of one week.

(ix) The Nodal Officer shall submit a report on verification

of at least 10% of the cases, each before and after the distribution

are carried out to the Director.

(x) Laptop computers shall be distributed to students at the

time of issue of mark sheets. The configuration of laptop c o mp u te r

shall be decided in consultation with the Information Technology

Department, Puducherry.

(xi) A monitoring committee may be constituted by the

Director for each region for effectively monitoring the distribution

of laptop computers. The composition of the monitoring committee

and its duties and responsibilities may be decided by the Director

with the approval of the Secretary to Government (Education).

5. All officers of the Directorate of School Education, Inspecting

Officers and Heads of Institutions concerned with the free supply

scheme shall adhere to the guidelines for the implementation of the

scheme of free supply to the students.

6. If any doubt arises in the interpretation of these guidelines, the

decision of the Government shall be final.

————

225

PART–II] LA GAZETTE DE L'ETAT

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