Registered with the Registrar of Newspapers for India under No. 10410
La Gazette de L' État de Poudouchéry
The Gazette of Puducherry
PART - II
➢ EXTRAORDINAIRE EXTRAORDINARY
➢ Publiée par Published by
➢ Autorité Authority
▪ 2025 } | 5 { No. 46 Poudouchéry Jeudi 5 Juin 2025
No. Puducherry Thursday 5th June 2025
(15 Jyaistha 1947)
GOVERNMENT OF PUDUCHERRY
LOCAL ADMINISTRATION SECRETARIAT
(G.O. Ms. No. 09/LAS/A1/2025, Puducherry, dated 14th May 2025)
NOTIFICATION
In exercise of the powers conferred by section 30 of the
Registration of Births and Deaths Act, 1969, (Act No. 18 of 1969), and in
supersession of the Notification issued vide G.O. Ms. No. 172/LAS/99-2000,
dated 29-12-1999 of the Local Administration Department, Government
of Puducherry, same in respect of things done or omitted to be done
before such supersession, the Lieutenant-Governor, Puducherry, with the
approval of the Central Government, hereby makes the Puducherry
Registration of Births and Deaths Rules, 2025, namely:
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1. Short title and commencement.— (1) These rules may be called
the Puducherry Registration of Births and Deaths Rules, 2025.
(2) They shall come into force from the date of their publication
in the Official Gazette.
2. Definitions.— In these rules, unless the context otherwise
requires:–
(a) "Act" means, the Registration of Births and Deaths Act, 1969;
(b) "Form" means, a form appended to these rules;
(c) "Section" means, a section of the Act;
(d) "Special District Registrar" means, an Officer of the Judicial
Department designated as such by the Government;
(e) "Government" means, the Government of Puducherry;
(f) "Registrar" means, the Commissioner of respective
Municipalities/Commune Panchayats;
(g) "District Registrar" means–
(i) Deputy Director (Municipal Administration), Local Administration Department, Puducherry – for Pondicherry region.
(ii) Deputy Collector (Revenue), Karaikal – for Karaikal
region.
(iii) The Regional Administrator, Mahe – for Mahe region.
(iv) The Regional Administrator, Yanam – for Yanam region;
(h) "Chief Registrar" means, the Director, Local Administration
Department, Puducherry.
3. Period of Gestation.— The period of gestation for the purposes of clause (g) of sub-section (1) of section 2 shall be twenty-eight weeks.
4. Submission of Report under Section 4(4).— The Report under sub-section (4) of Section 4 shall be prepared in the prescribed format appended to these rules and shall be submitted along with the Statistical Report referred to in sub-section (2) of section 19, to the Government by the Chief Registrar for every year by the 31st day of July of the year following the year to which the Report relates.
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5. Form, etc., for giving Information of Births and Deaths.—
(1) The information required to be given to the Registrar under section 8
or section 9, as the case may be, shall be in Form Nos.1, 2 and 3 for the
registration of a Birth, Death and still birth respectively, (hereinafter to
be collectively called the reporting Forms). Information, if given orally,
shall be entered by the Registrar in the appropriate reporting Forms and
the signature/thumb-impression of the informant obtained.
(2) The part of the reporting Forms containing the Legal
information shall be called as the 'Legal Part' and the part containing
statistical information shall be called as the 'Statistical Part'.
(3) The information referred to in sub-rule (1) shall be given
within twenty-one days from the date of Birth, Death and Still Birth.
(4) Name, wherever it occurs, in Forms referred to in the
Puducherry Registration of Births and Deaths Rules, 2025, shall be
provided in the format of (first name) (middle name) (last name) and the
name shall not contain any abbreviations.
(5) Date, wherever it occurs, in Forms referred to in the
Puducherry Registration of Births and Deaths Rules, 2025, shall be
provided in the format of 'dd-mm-yyyy', where 'dd' is the date in two
digits, 'mm' is the month in two digits and 'yyyy' is the year in four digits.
(6) The address, wherever it occurs, in Forms referred to in the
Puducherry Registration of Births and Deaths Rules, 2025, shall contain
the name of the Union Territory, District, Sub-District, Town or Village,
Ward Number (in case of Town and if available), Locality, House Number
and Pin Code.
6. Birth or Death in a vehicle.— (1) In respect of Birth or Death
in a moving vehicle, the person in-charge of the vehicle shall give or
cause to be given the information under sub-section (1) of section 8 at
the first place of halt.
Explanation : For the purpose of this rule the term "vehicle"
means conveyance of any kind used on land, air or water and includes
an aircraft, a boat, a ship, a railway carriage, a motor-car, a motor-cycle,
a cart, a tonga or a rickshaw.
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(2) In the case of deaths not falling under clauses (a) to (e) of
sub-section (1) of section 8 in which an inquest is held, the Officer who
conducts the inquest shall give or cause to be given the information
under sub-section (1) of section 8.
7. Form of certificate under sub-sections (2) and (3) of
section 10.— The Certificate as to the cause of death, including the history of illness, if any, required under sub-sections (2) and (3) of
section 10 shall be issued in Form Nos. 4 and 4A respectively and the Registrar shall, after making necessary entries in the Register of Births
and Deaths, forward all such Certificates to the Chief Registrar or the Officer specified by him for this behalf by the 10th of the month
immediately following the month to which the Certificates relate.
8. Certificate of registration of Births or Deaths to be given under
Section 12.— (1) The Certificate of Birth or Death extracted from the Register relating to Births or Deaths to be given to an informant,
electronically or otherwise, under section 12 shall be in Form No. 5 or Form No. 6, as the case may be.
(2) In the case of domiciliary events of Births and Deaths, as
the case may be, referred to in clauses (a), (aa), (ab) and (ac) of sub-section (1) of section 8 which are reported direct to the Registrar
of Births and Deaths, the Head of the house or household, as the case may be, or, in his absence, the nearest relative of the Head present in
the house, or, in his absence, the oldest adult person present, the adoptive parents, the parent, and the biological parent, as the case may
be, shall obtain electronically or otherwise the Certificate of Birth or Death from the Registrar within thirty days of its reporting.
(3) In the case of domiciliary events of Births and Deaths referred to in clauses (a), (aa), (ab) and (ac) of sub-section (1) of
section 8 which are reported by persons specified by the Government under sub-section (2) of the said section, the person so specified shall
transmit, electronically or otherwise, the certificate received from the Registrar of Births and Deaths to the concerned Head of the house or
household as the case may be, or, in his absence, the nearest relative of the Head present in the house, or, in his absence, the oldest adult person
present, within thirty days of its issue by the Registrar.
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(4) In the case of institutional events of Births and Deaths, as
the case may be, referred to in clauses (b) to (e) and (da), (db) and (dc)
of sub-section (1) of section 8, the nearest relative of the new born or
deceased may obtain electronically or otherwise, the Certificates from
the Officer or the person in-charge of the Institution concerned within
thirty days of the occurrence of the event of Birth or Death.
(5) If, the Certificate of Birth or Death is not collected by the
concerned person as referred to in sub-rules (2) to (4) within the period
stipulated therein, the Registrar or the Officer or person in charge of
the concerned Institution as referred to in sub-rule (4) shall transmit the
same to the concerned family by post within fifteen days of the expiry
of the aforesaid period.
9. Authority for delayed registration and fee payable therefor.—
(1) Any Birth or Death of which information is given to the Registrar
after the expiry of the period specified in rule 5, but, within thirty days
of its occurrence, shall be registered on payment of a late fee of twenty
rupees.
(2) Any Birth or Death of which delayed information is given
to the Registrar after thirty days but within one year of its occurrence,
shall be registered only with the written permission of the District
Registrar or the Officer prescribed in this behalf and on payment of
a late fee of fifty rupees and on production of self-attested document,
electronically or otherwise, in Form No. 14.
(3) Any Birth or Death of which delayed information is given
to the Registrar after one year of its occurrence, shall be registered only
on an Order made by a District Magistrate or Subdivisional Magistrate
or by an Executive Magistrate authorised by the District Magistrate,
having jurisdiction over the area where the Birth or Death has taken
place and on payment of a late fee of one hundred rupees.
10. Period for the purpose of section 14.— (1) Where the Birth
of any child had been registered without a name, the parent or guardian
of such child shall, within 12 months from the date of registration of
the birth of the child, give information regarding the name of the child
to the Registrar either orally or in writing:
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Provided that if, the information is given after the aforesaid
period of 12 months, but, within a period of 15 years, which shall be
reckoned,–
(i) in case, where the registration had been made prior to the
date of commencement of the Registration of Births and Deaths
Rules, 2025 from such date, or
(ii) in case, where the registration is made after the date of
commencement of the Registration of Births and Deaths Rules, 2025,
from the date of such registration
(2) Subject to the provisions of sub-section (4) of Section 23,
the Registrar shall,–
(a) If, the Register is in his possession forthwith enter the name
in the relevant column of the concerned Form in the Birth Register
on payment of a late fee of rupees five.
(b) If, the Register is not in his possession and if, the
information is given orally, make a report giving necessary
particulars, and, if the information is given in writing, forward the
same to the Officer specified by the Government in this behalf for
making the necessary entry on payment of a late fee of rupees five.
The parent or the guardian, as the case may be, shall also
present to the Registrar the copy of the extract given to him under
section 12 or a Certified extract given to him under section 17 and on
such presentation, the Registrar shall make the necessary endorsement
relating to the name of the child or take action as laid down in clause (b)
of the provision to sub-rule (2).
11. Corrections or cancellation of entry in the register of Births
and Deaths.— (1) If, it is reported to the Registrar that a clerical or
formal error has been made in the Register or if, such error is otherwise
noticed by him and if the register is in his possession, the Registrar
shall enquire into the matter and if he is satisfied that any such error
has been made, he shall correct the error (by correcting or cancelling
the entry) as provided in section 15 and shall send an extract of the
entry showing the error and how it has been corrected to the
Government or the Officer specified by it in this behalf.
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(2) In the case referred to in sub-rule (1), if the register is not
in his possession, the Registrar shall make a report to the Government
or the Officer specified by it in this behalf and call for the relevant
Register and after enquiring into the matter, if he is satisfied that any
such error has been made, make the necessary correction.
(3) Any such correction as mentioned in sub-rule (2) shall be
countersigned by the Government or the Officer specified by it in this
behalf when the Register is received from the Registrar.
(4) If, any person asserts that any entry in the Register of Births
and Deaths is erroneous in substance, the Registrar may correct the
entry in the manner as prescribed under section 15 upon production by
that person a declaration setting forth the nature of the error and true
facts of the case made by two credible persons having knowledge of
the facts of the case.
(5) Notwithstanding anything contained in sub-rule (1) or
sub-rule (4), the Registrar shall make report of any correction of the kind
referred to herein giving the necessary details to the Government or the
Officer specified in this behalf.
(6) If, it is proved to the satisfaction of the Registrar that any
entry in the Register of Births and Deaths has been fraudulently or
improperly made, he shall make a report giving necessary details to the
Officer authorised by the Chief Registrar by general or special Order in
this behalf under section 25 and on hearing from him take necessary
action in the matter.
(7) In every case in which an entry is corrected or cancelled
under this rule, intimation thereof shall be sent to the permanent address
of the person who has given information under section 8 or section 9.
12. Form of Register under Section 16.— (1) The Legal Part of
the Forms 1, 1A, 2 and 3 and Form Nos.7, 8 and 9 shall constitute the
Birth Register, Death Register and Still Birth Register respectively and
shall be in the form of books showing on the front page, the registration
District and the registration Sub-District to which the Registers relate
and containing a Certificate from the Special District Registrar as to the 762 LA GAZETTE DE L'ETAT [PART–II
number of pages of entry spaces in the Form. The Register shall be signed on the first and last page and initialed on each page by the Special District Registrar. In each part of the Register, the events shall be numbered serially for each calendar year.
(2) A new Register shall be opened on the 1st of January, each year, and all events registerable under sections 8, 9 and 13 regardless of the date of occurrence of the event, shall be entered in it.
(3) No entry shall be interpolated between two serial numbers.
13. Fees and Postal Charges payable under Section 17.— (1) The fees payable for a search to be made, a Certificate of Birth or Death or a non-availability certificate to be issued under section 17, electronically or otherwise, shall be as follows:–
(a) Search for single entry in the first year for which 20.00
the search is made.
(b) For every additional year for which the search is 20.00
continued.
(c) For granting Certificate relating to each Birth and 50.00
Death.
(d) For granting non-availability certificate of Birth 50.00
or Death.
(2) Any such Certificate on the basis of extract from the Register relating to Birth or Death shall be issued under section 17, by the Registrar or the Officer authorised by the Government in this behalf in Form No. 5 or as the case may be, in Form No. 6, and shall be certified in the manner provided for in section 75 of the Bharatiya Shakshya Adhiniyam, 2023 No. 47 of 2023.
(3) If, any particular event of Birth or Death is not found registered, the Registrar shall issue a non-availability Certificate in Form No. 10.
(4) Any such Certificate or non-availability Certificate may be furnished to the person requesting for it, and sent to him by post on payment of the postal charges therefor.
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14. Intervals and Forms of periodical returns under Section 19(1).— (1) Every Registrar shall, after completing the process of registration, send all the Statistical Parts of the reporting Forms relating to each month along with a summary monthly Report in Form No. 11 for Birth, Form No. 12 for Deaths and Form No. 13 for Still Births or the Chief Registrar specified by him on or before the 5th of the following month.
(2) The Officer so specified shall forward all such Statistical Parts of the reporting Forms received by him to the Chief Registrar, not later than the 10th of the month.
15. Statistical Report under Section 19 (2).— The Statistical Report under sub-section (2) of section 19 shall contain the Tables in the prescribed formats appended to these rules and shall be compiled for each year before the 31st July of the year immediately following and shall be published as soon as may be thereafter, but in any case, not later than five months from that date.
16. Conditions for compounding offences.— (1) Any offence punishable under section 23 may, either before or after the institution of criminal proceedings under the Act be compounded by an Officer authorised by the Chief Registrar by a general or a special Order in this behalf, if, the Officer so authorised is satisfied that the offence was committed through inadvertence or oversight or for the first time.
(2) Any such offence may be compounded on payment of such sum, not exceeding two hundred and fifty rupees for offences under sub-sections (1), (2) and (4) of section 23, fifty rupees for offences under sub-section (3), and one thousand rupees in respect of each Birth or Death for offences under sub-sections (1A) and (4A) of section 23, as the said Officer may think fit.
16A. Appeal.— An appeal under sub-section (1) of section 25A
shall be preferred in Form No 15.
17. Registers and other records under Section 30(2)(K).—(1) The Birth Register, Death Register and Still Birth Register shall be records of permanent importance and shall not be destroyed.
(2) The permission granted under sub-section (2) of section 13 and the Orders issued under sub-section (3) of section 13 for delayed registration received by the Registrar shall form an integral part of the Birth Register, Death Register and Still Birth Register and shall not be destroyed.
764 LA GAZETTE DE L'ETAT [PART–II
(3) The Certificate as to the cause of Death furnished under sub-sections (2) and (3) of section 10 shall be retained for a period of at least 5 years by the Chief Registrar or the Officers specified by him in this behalf.
(4) One copy of Register of Births, Deaths and Still Births shall be retained by the Registrar in his office permanently and this copy shall be called the original Register. The other copy of the Births, Deaths, and Still Births, called the duplicate Register, shall be transferred to the Special District Registrar within 30 days from the close of the calendar year to which it relates for permanent keeping. The Special District Registrar before filing them in his office shall verify the register, draw a report of such verification, copy of which shall be sent the Chief Registrar and take whatever action as he deems fit under the Act.
FORMAT OF THE REPORT ON THE WORKING OF THE ACT (See Rule 4)
1. Brief description of the Union Territory, its boundaries and Revenue
Districts.
2. Changes in Administrative areas.
3. Explanation about differences in Areas.
4. Changes in Registration Area – Extension.
5. Administrative set up of the registration machinery at various levels.
6. General response of the public towards this Act.
7. Notification of Births and Deaths.
8. Progress in the Medical Certification of Cause of Death.
9. Maintenance of Records.
10. Search for Births and Deaths Register for issue of Certificates.
11. Delayed Registrations.
12. Prosecutions and compounding of offences.
13. Difficulties encountered in implementation of the Act.
(i) Administrative
(ii) Others
14. Orders and Instructions issued under the Act.
15. General remarks.
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6.
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R. RATHNA,
Under Secretary to Government
(Local Administration).
————
online publication at "https://styandptg.py.gov.in" Published by the Director, Government Press, Puducherry.