Published by Authority
No. 26 ] CHANDIGARH, FRIDAY, JUNE 26, 2020 (ASADHA 5, 1942 SAKA)
PART I
Punjab Government Notifications and Orders
GOVERNMENT OF PUNJAB
DEPARTMENT OF SCHOOL EDUCATION
(Education-3 Branch)
NOTIFICATION
The 27th May, 2020
No. 2/14/2020-2edu3/2020487/1.-The Governor of Punjab is pleased to issue "Transfer Policy- Non Teaching Staff" from 1st April, 2020 as below:
Subject: Non teaching Staff Transfer Policy-2020.
1. Objective:
Objective of the policy is the distribution of human resources in an optimal manner and maximize job satisfaction amongst employees in a fair and transparent manner.
2. Main features
(i) The Policy shall be applicable to all non teaching Cadre Posts i.e. all Superintendents, Senior Assistants, Junior Assistants, Clerks, SLAs, Librarians, Assistant Librarians, Library Restorer except employees on extension of services after attaining the age of superannuation;
(ii) The Policy shall be applicable w.e.f. academic session 2020-21 i.e. 01.04.2020;
(iii) Non teaching staff i.e. members of State Cadre or District Cadre are liable to be transferred anywhere in the State or in the District as the case may be, at any point of time.
3. Zoning of schools/ Offices
All Government Schools have been categorized into following five zones for the purpose of transfer of teachers:
Zone 1 Schools located within Municipal area of the City of District Headquarter.
Zone 2 Schools located within the 10 KM radius starting from the boundary of Municipal Area of city of District Headquarters.
( 373 )374 PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) PART I] Zone 3 Schools located in the City/ Town of Tehsil Headquarters and schools located within 5 km radius starting from the boundary of municipal limits except those which are co-located with District Headquarters.
Zone 4 Schools located on the State Highways or National Highways (Schools within distance of 250 meter from State and National Highway are also included)
Zone 5 All remaining Schools not covered in above categories.
Note:
1. The one-time exercise of categorization of Schools into zones has been completed by the department. The same zoning will be used for the purpose of zoning of schools/ office. For staff working in offices of Education Department the zoning will be as per the location of the office as given above.
2. Zone-wise list of Schools/ Offices has already been hosted on the website by the Government after notifying it.
3. Any subsequent alteration or inclusion of Schools/ Offices in zone, if justified with valid and cogent reasons, will be made with the approval of the Government.
4. Time Schedule
(i) Periodicity of the transfers
General Transfers will be made only once in a year, as per time schedule given in para 4(ii) below or as notified by the Government for a given year. However, transfers can be affected by the Government at any time during the year in cases of administrative exigency (i.e disciplinary cases); the reasons for transfers under these grounds should be recorded on file.
(ii) Time Table: The following time schedule shall be followed for various activities every year except the first year in which the online transfer policy is being implemented:
a) Decision about opening of new schools, up-gradation of schools and redistribution/ rationalization of non teaching posts will be done from 1st December to 31st December, every year.
b) Notification of "Actual Vacancies" and "Deemed Vacancies" will be done from 1st January to 15th January, every year.
c) Eligible non teaching staff will submit their choice of schools/ office online, from 15th January to 15th February, every year.
d) Transfer orders will be issued in the last week of March, every year and the joining will be in the first week of April.
e) Qualifying date for actual vacancies, deemed vacancies, points calculation, count of stay shall be 31st March every year.
f) There may be any number of rounds of transfers with the condition that the whole process will be completed within one month from the date of inviting Online applications for the transfers.
5. Basic Principles:
(i) Transfer/posting to the opted zone/school/ office will not be claimed or treated as a matter of right.
(ii) Each year vacancy in the schools will be notified. Definition of vacancy and deemed vacancy is given in para 7(i).
PART I] PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) 375(iii) The option once availed and confirmed shall be final and can be changed only under the provisions of this Policy.
(iv) Unless protected under a provision of this Policy, every non teaching staff except Librarians, Assistant Librarians, Library Restorers, SLAs and clerks (only posted in schools) completing continuous stay of 5 years in a particular zone/ school/ office shall be transferred.
(v) In some cases no option may be received for a "deemed vacancy". In such a case, non teaching staff occupying that post will be allowed to continue in the same school/ office for the next one year, if he/she opts for this. Such non teaching staff shall not be allowed to seek transfer before the completion of his/her stretched tenure of next one year.
6. CRITERIA FOR DECIDING THE CLAIM AGAINST VACANCY:
(i) Decision of allotment to a vacancy shall be based on the total composite score of points earned by a non teaching staff, out of 255 points as described below. The non teaching staff earning highest points shall be entitled to be transferred against a particular vacancy.
(ii) Length of Service shall be the prime factor for deciding the claim of the non teaching staff against a vacancy since it shall have weightage of 95 points as per para 6 iii (a), out of total 255 points.
(iii) However, to take care of categories like women, widows, widowers, differently abled persons, persons with serious ailments and well performing non teaching staff, a privilege of maximum 55 points can be availed by the non teaching staff of these categories. The division of points shall be as given in para 6 (iii)(a), 6 (iii) (b) 6 (iii) (c) and 6 (iii) (d) below:-
a) Length of Service (95 Points)
Major Criteria for calculation Maximum
Factor Marks
Service (ZIxLOS1+Z2xLOS2+Z3xLOS3+Z4xLOS4+Z5xLOS5)/Total LOS
Points in Z1=10, Z2=20, Z3=30, Z4=40, Z5=50,
various zones LOS1= Length of Service in Zone 1 in Days
LOS2= Length of Service in Zone 2 in Days 50
LOS3= Length of Service in Zone 3 in Days
LOS4= Length of Service in Zone 4 in Days
LOS5= Length of Service in Zone 5 in Days
LOS is Length of service in days
Length of (Total length of service in DEPARTMENT in days)/ 365
Service (upto 4 decimal points) 35
Note: If the marks exceeds 35 then the non teaching staff will get 35 marks
Age Age will be calculated on 31stMarch of every year.
A non teaching staff having completed age of 48 years will get 1 mark, 10
49 years will get 2 marks and so on. Maximum marks will be 10
b) Special Category (55 marks):
Sr. Major Factor Sub Factor Maximum Criteria for calculation
No. Points
1 Gender Female 5 5 points will be given to female
concerned employee
376 PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) PART I]
2 Special Widow/ divorced/ unmarried female/ 10 All females of this category shall Catagory wife of serving Military personal/ be given 10 marks only.
female non Paramilitary personal working outside
teaching staff the State
3 Special Widower (A male who has lost his 5 Eligible male widowers shall be Category wife and has not re-married) and given 5 points only. (in case male non has one or more minor children and/ remarriage of self/children teaching or unmarried daughter (s) becoming major/ daughter getting staff
married, the employee will have
to update his profile in the MIS
and will not be eligible for the
advantage any more
4 Differently Above 60% 10 Certified by Civil Surgeon from abled persons
the State of Punjab or Equivalent
Authority or as per list of medical
colleges at Annexure X
5 Diseases of Self Spouse/ unmarried Children 10 Certified by Civil Surgeon from "Debilitating
the State of Punjab or Equivalent Disorders"
Authority or as per list of medical (i.e. cancer,
colleges at Annexure X chronic renal
failure,
thalasemia,
sickle cell
anemia,
Hepatitis
(B and C )
6 Differently Men/ women having Mentally 10 Men/ Women non teaching staff abled or challenged children with IQ below having mentally challenged or mentally 70 or 100% differently abled child 100% differently abled children challenged
provided maximum 10 points children
7 If both In case both husband and wife are 5
husband and working at places at a distance
wife are more than 15 km.
working in
State/ Central
Govt. or PSU
8 Newly married
5 5 points will be given to newly employees
married female employees.
PART I] PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) 377c) Well Performing non teaching staff (90 marks)
Sr. Major Factor Sub Factor Maximum Criteria for calculation
No.
Points
1 Well performing Non teaching staff giving good 40 As per annexure Y
non teaching staff performance as reported by the
DDO in previous year
2 Grading of
School/ Office
3 Annual
Confidential
Report
4 non teaching
staff seeking
transfer from
Zone 1, 2 and
3 to zone 4 and 5
Total
10 Marks obtained in grading/10 and maximum marks will be 10
20 ACR is of 100 marks and the formula for calculation of marks is (Marks obtained in ACR)/5
20 For transfer to zone 5 from Zone 1, 2 and 3= 20 marks
For transfer to zone 4 from Zone 1, 2 and 3
= 10 marks
90
d) Ward of a non teaching staff studying in Government school (15 marks)
Sr. Major Factor
Sub Maximum Criteria for calculation
No.
Factor Points
1 Ward of a non teaching staff enrolled/ 15 For one child marks awarded will studying/ studied in Government School be 0.625 x No of years studied in Government school
For Two or more children marks will be the sum of marks awarded for each child as per criteria above. (Maximum marks 15)
e ) Excessive Leave:
Sr. Major Sub Maximum Criteria for Calculation
No. Factor factor Points
1 Excessive non teaching staff taking -5 • For leave more than 3 months but less than 4 Leave any kind of leave more months during the preceding academic year
than 3 months during an (-1) mark.
academic year except • For leave more than 4 months but less than 5
maternity and child months during the preceding academic year
care leave
(-2) mark.
• For leave more than 5 months but less than 6 months during the preceding academic year (-3) mark.
• For leave more than 6 months but less than378 PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) PART I] 7 months during the preceding academic year
(-4) mark.
• For leave more than 7 months during the
preceding academic year (-5) mark.
Note:
1. Number of non teaching staff belonging to Special Category as defined in Para 6(ii) (b) point 2 to 6 above, posted in one school/ office shall not exceed 50% of the total sanctioned strength. Therefore, such non teaching staff shall not be considered for transfer in a school already having 50% staff of Special Category.
2. If husband and wife, both are working in School Education Department, the benefit of 10 points under para 6(iii)(b)(6) above can be claimed by only one of them.
3. If two employees obtain same score calculated upto 6 decimal places and if one of them is a female, then female will get preference. In case both are of same gender, then the one senior in service will have preference.
7. Defining Vacant Posts
(i) There shall be two types of vacancies (i) Actual Vacancy (ii) Deemed Vacancy.
a) Actual Vacancy: A post not occupied by any non teaching staff, a post which will become vacant due to retirement, promotion, voluntary retirement or otherwise as on date of publication of vacancies as per schedule given in Para 4 (ii) (b) above.
b) Deemed Vacancy:- For Superintendents, Senior Assistants, Junior Assistants, Clerks a post
occupied by an employee posted in office other than schools for a period of five Years or more on the qualifying date.
8. Procedure to be adopted
i) With a view to transfer the non teaching staff in excess of sanctioned/ assessed strength in a school to other school/ office having requirement, the task of creating/ shifting sanctioned posts shall be carried out before General Transfers.
ii) Non teaching staff will be given option to choose as many schools/ office as they want from all the zones for which he/ she is eligible. The option will be taken in online mode only.
iii) Minimum stay at a particular school/ office for seeking transfer shall be two year. For newly appointed non teaching staff minimum stay in the school will be three years or the probation whichever is earlier.
iv) In administrative exigency (i.e disciplinary cases), the Department shall be at liberty to post any non teaching staff at any of the stations.
v) Request for mutual transfers will be entertained at the time of general transfers only.
9. Category of Non-teaching Staff exempted from this transfer policy:
This transfer policy will not applicable in case of those non teaching staff who are cancer patients/ on dialysis/ 80% and above handicap/ Hepatitis B/ Hepatitis C/ Sickle cell Anemia/ Thelesimia/ divorce/ persons having differently abled children or mentally challenged children/ War widow/ widow of Shaheed/ where death of the spouse makes it necessary for the serving employee to relocate to another place immediately and having children below 15 years of age or employees who are spouses of armed force personnel who have been posted in difficult areas. In these cases there will not be any need to submit online transfer request. Orders in such cases shall be issued with the approval of Chief Minister on merits.
10. Mechanism to be adopted
i) Every non teaching staff will be responsible for the accuracy and regular updation of data in the MIS inPART I] PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) 379 respect of his/ her credentials. In case he/she notices any discrepancy, he/she will get it rectified by adopting due procedure after producing the relevant evidences before the DDO concerned. He/she shall be responsible for updation of profile as and when any status is changed. Any wrong data entry will invite displinary action.
ii) All the options once exercised will be available for viewing to all concerned non teaching staff in their login.
iii) Non teaching staff on fresh appointment/ promotion shall be considered for appointment against vacancies not-occupied by any incumbent across zones depending upon their merit.
iv) The transfer exercise shall be carried out through Application Software. However, 1% cases shall be checked manually on random basis.
11. Post transfer exercise
(i) All Transfers shall be implemented within fifteen days of their issuance.
(ii) The Non teaching staff transferred on administrative grounds will not be transferred for a period of three years and will not be transferred back to same school from where they were transferred out on administrative grounds.
(iii) Department will form an online grievance redressal system through which aggrieved employees if any, can submit his/ her grievance within 15 days of issuance of orders after joining at new place of posting. Their representation shall be considered in accordance with the Policy and appropriate decision shall be conveyed to him/her within 15 days.
12. DISCLAIMER
These guidelines regarding transfer are meant essentially for the internal use of the Department and do not vest any employee with any right to transfer.
13. POWER OF RELAXATION OF GUIDELINES
Notwithstanding anything contained in the policy, the Department shall be competent to transfer any non teaching staff against a vacant post in relaxation of any or all of the above provisions after recording reasons justifying such relaxation.
14. INTERPRETATION OF GUIDELINES
Administrative Secretary, School Education shall be the sole competent authority to interpret above provisions and pass such order(s) as deemed appropriate and essential to facilitate the implementation of the policy for the purpose of effect, control and administration of the Department as a whole.
15. SAFEGUARD AGAINST EXTRANEOUS INFLUENCE
Non teaching staff shall not bring in any outside influence. If such an influence from whichever source espousing the cause of Non teaching staff is received it shall be presumed that the same has been brought in by non teaching staff. The request of such a non teaching staff shall not be considered. Action may also be initiated against such a non teaching staff under relevant Service Rules/ Employees Conduct Rules and an entry to this effect shall be made in his/her service record.
The above transfer policy will also be put on the website of the Department and it shall be presumed to have been sent to all concerned for compliance.
KRISHAN KUMAR,
Chandigarh
The 22nd May, 2020
Secretary School Educationo.
380 PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) PART I]Annexure X
List of Medical Colleges as under:
1. Post Graduate Institute of Medical Edu.& Research, Chandigarh.
2. Govt. Medical College & Hospital Sector 32, Chandigarh.
3. Christian Medical College, Ludhiana.
4. Dayanand Medical College, Ludhiana.
5. Govt. Medical College, Amritsar.
6. Sri Guru Ramdas Institute of Medical Science & Research, Amritsar.
7. Govt. Medical College, Patiala.
8. Guru Gobind Singh Medical College, Faridkot.
PART I] PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) 381Annexure Y
Well performing Superintendents, Senior Assistants, Junior Assistants, SLAs, Librarians, Library Restorer
Sub factor : Results of Superintendents, Senior Assistants, Junior Assistants, SLAs, Librarians, Library Restorer For Superintendents Clerks/ Junior Assistants working in schools/ offices:
Time Bound disposal of Dak (10 marks)
Number of letters Number of letters Percentage of letters dealt and One mark each for every
received during the year dealt and disposed disposed off in timely manner 10% disposal of letters
off in timely manner
School/ Office marks (20 marks)
School/ Office Marks Remarks
Block Primary Education Office 20 If an employee takes responsibility of additional Senior Senior Secondary School 10 Secondary School then additional 10 marks will be awarded, High School 5 for high school 5 marks will be awarded District Education Office 0
Salary (Record of last 6 months) (20 marks)
Number of employees for whom salary Marks
bill is prepared per month
1 mark will be awarded for 5 employees
GPF (10 marks)
Number of employees Marks
0.5 mark will be awarded for 5 employees
GIS (10 marks)
Number of employees Marks
0.5 mark will be awarded for 5 employees
Issuing of Form No. 16 (10 marks)
Number of employees Marks
0.5 mark will be awarded for 5 employees
Retirement benefits (10 marks)
Number of employees to retired in the Percentage of staff got sanction for Marks
Academic Year
retirement benefits in time
1 mark for each 10% Service Book (10 marks)
Number of employees whose service Marks
book is maintained
1 mark will be awarded for 5 employees
Cash Book (20 marks)
382 PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) PART I]20 Marks will be awarded if Cash Books is up to date, reporting will be done by DDO.
Court Case (20 marks):
Number of court cases Number of cases whose reply Marks
received during the year is filed
2 mark will be awarded for each 10% Note: 5 marks will be deducted if there will be any contempt of Court.
Medical Bills (10 marks)
Number of employees No of employees whose medical Marks
whosubmitted medical claim bills forwarded within
claim bills 7 working days
1 mark will be awarded for each 10%
Librarians, Assistant Librarians and Library Restorers:
Total number of books in library as on 31st March of the year:
Number of students in the school:
Number of books per student:
15 marks will be awarded if the number of books per student in the library is 5 and additional 1 mark
will be awarded if number of books per student in the library is 6 and so on maximum upto 20 marks.
Total Number of Books issued to students (30 marks)
Total number of Total number Number of books Marks
books issued of students issued per student during
during the year the year
20 if Number of books issued per
student during the year is 4 and
additional 2 marks if Number of books
issued per student is 5 and so on upto
maximum marks 30
Up gradation of School Library (30 marks):
New Books Increased during the year Marks
10 marks for every 50 books
Publication of School Magzine (20 marks)
a) Wall Magzine (10 marks): for every 2 articles displayed 1 mark will be awarded (maximum marks will be 10)
b) School Magzine (10 marks): For Publishing school magzine 10 marks will be awarded. (maximum marks will be 10)
Book Bank (10 marks):
If a school maintains book bank 10 marks will be awarded if it will have 3 books per student.
Book Review (20 marks)
PART I] PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) 383Percentage of Students 75% and 60 to 75% 50 to 60% 40 to 50% Below 40% participated in book above students students students review competition students Marks 20 15 10 5 0
Record of book review competition will be maintained in the school and it should be in all three languages i.e English, Hindi and Punjabi
Senior Laboratory Attendants:
Well performing SLAs
In schools Science subject is taught by Science Lecturers and Master Cadre. In the process of teaching science Senior Laboratory Attendants have an important part to play as without proper conduction of practicals/ experiments in the laboratory teaching of science is not possible. Hence the weigthage for the results of Science Subject of the school should also be given to Senior Laboratory Attendants.
Science Results
Formula for calculating of weightage as per results (Max 40)
School Board Result of Science Subject
Below 50% = 0 mark
50% = 5 marks
51% to 60% = 10 marks
61% to 70% = 15 marks
71% to 80% = 20 marks
81% to 90% = 30 marks
91% to 99% = 35 marks
100% = 40 marks
Formula for calculation of weightage for Parho Punjab Parhao Punjab Science (maximum 40)
Above State Average of end line or any other term used for Parho Punjab Parhao Punjab Science evaluation 0-5% = 8 marks
5-10% = 20 marks
11-15% = 32 marks
16-20% = 40marks
Below Average of end line
0-5% =(-) minus 2 marks
5-10% = (-) minus 5 marks
11-15% = (-) minus 8 marks
16-20% =(-) minus 10 marks
60% weightage will be for Board Classes and 40% for non board classes / PPPP Science results.
384 PUNJAB GOVT. GAZ., JUNE 26, 2020 (ASAR 5, 1942 SAKA) PART I]Formula for calculation for Subjects with grading (Max 40)
Grade Multiplying factor %age of students Formula for calculation
A 40 X1 (X1x40)/100 B 30 X2 (X2x30)/100 C 20 X3 (X3x20)/100 D 10 X4 (X4x10)/100 E 0 X5 0
Total
Maintenance of Science Laboratory:
1. 20 Marks will be awarded if Stock Register is up to date.
2. 20 Marks will be awarded if record of experiments conducted during the year is up to date.
3. 20 Marks will be awarded if apparatus is properly displayed in the Laboratory.