COMMERCIAL TAXES AND REGISTRATION DEPARTMENT - Tamil Nadu Document Writers’ Welfare Fund Rules, 2022.

© GOVERNMENT OF TAMIL NADU 2022

[Regd. No. TN/CCN/467/2012-14.

[R. Dis. No. 197/2009.

[Price: Rs. 7.20 Paise.

No. 536] CHENNAI, THURSDAY, DECEMBER 1, 2022 Karthigai 15, Subakiruthu, Thiruvalluvar Aandu–2053

Part III—Section 1(a)

General Statutory Rules, Notifications, Orders, Regulations, etc.,

issued by Secretariat Departments.

NOTIFICATIONS BY GOVERNMENT

COMMERCIAL TAXES AND REGISTRATION DEPARTMENT

TAMIL NADU DOCUMENT WRITERS' WELFARE FUND RULES, 2022.

[G.O. Ms. No. 176, Commercial Taxes and Registration (M2), 1st December 2022,

கார்த்திகை 15, சுபகிருது, திருவள்ளுவர் ஆண்டு-2053.]

No. SRO A-26(a)/2022.

In exercise of the powers conferred by sub-section (1) of Section 26 of the Tamil Nadu Document Writers' Welfare Fund Act, 2022 (Tamil Nadu Act 21 of 2022), the Governor of Tamil Nadu hereby makes the following Rules, namely:-

1. Short title. — (1) These Rules may be called the Tamil Nadu Document Writers' Welfare Fund Rules, 2022.

(2) They shall come into force with effect from 2nd December, 2022.

2. Definitions. — In these Rules, unless the context otherwise requires,-

(i) "Act" means the Tamil Nadu Document Writers' Welfare Fund Act, 2022 (Tamil Nadu Act 21 of 2022);

(ii) "Committee" means the committee established under Section 4 of the Act;

(iii) "Document Writer" means a person licensed under the Tamil Nadu Document Writers' License Rules, 1982;

(iv) "Form" means a form appended to these rules;

(v) "Government" means the State Government;

(vi) "Member" means a document writer as defi ned in clause (iii) above, who opt to become a member of Document Writers' Welfare Fund;

3. Recognition and Registration of Document Writers' Association.—(1) Every application for recognition and registration of an association of Document Writers shall be made to the Committee in Form-I.

(2) The Committee shall, after holding such enquiry as it deems fi t, issue a Certifi cate of recognition and registration of such association in Form-II.

4. Nomination of members to Committee.— A list of document writers shall be recommended by the Document Writers' Association. The Government shall nominate four members from among the members of the Document Writers' Association.

[ 1 ]

III-1(a) Ex. (536)2 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 5. Amount to be collected for credit to Fund.— Ten rupees shall be collected per document presented in any of the offi ce of the Sub-Registrar for registration under the Registration Act, 1908 shall be credited to the Fund.

6. Membership of Fund.— (1) Every application for admission as a member of the Fund shall be submitted in triplicate in Form-III along with a copy of the license to the Secretary of the Committee with the certifi cate of District Registrar in Form-IV to which the document writer is attached.

(2) Admission fee shall be paid online through STAR 2.0 software.

(3) On admission of a member of the Fund, the Committee shall issue an identity card in Form-V.

(4) New members will be admitted from time to time. Those who failed to opt for a membership may apply for membership in future. Persons who are newly licensed may opt for new membership.

(5) Every member of the Fund shall furnish a declaration in Form-VI specifying his nominee or nominees.

(6) Where a person has ceased to be a member of the Fund on the expiry of his license, he shall after the renewal of his license, apply for readmission to the fund in Form-VII.

7. Welfare assistance to member and their families.—(a) Every document writer who is a member of the Tamil Nadu Document Writers' Welfare Fund is eligible for the following welfare assistance under the Act.

(1) Pensionary benefit: A member of the Fund shall make an application for payment of pension to the Committee in Form-VIII.

(2) Marriage assistance: A member shall make an application to the Committee in Form-IX for getting marriage assistance for himself or for his son/daughter, along with the marriage registration certifi cate.

(3) Maternity benefit: Female members of the Tamil Nadu Document Writers' Welfare Fund shall be given maternity benefi t for a maximum of two children. To get the maternity assistance an application shall be submitted in Form-X to the Committee along with the relevant medical certifi cate.

(4) Educational benefit: In order to get educational benefi t for children, the member has to get a certifi cate from the educational institution where his children are studying and apply in Form-XI. A maximum of two children can receive the educational benefi t.

(5) Death benefit: If a member dies, the legal heirs/nominees appointed by him shall make an application in Form-XII along with the legal heir certifi cate and death certifi cate of the deceased member.

(6) Financial benefit in case of permanent disability / partial disability of members: (i) In case of permanent disability by which a member is unable to write the document, he shall apply in Form-XIII along with the medical records for his treatment and the certifi cate issued by the Government Medical Board for availing such benefi t.

(ii) In case of partial disability, the application should be made in Form-XIII along with the medical records for treatment and with the certifi cate issued by the Government Medical Board for availing such benefi t.

(7) Spectacle allowance: For the members of the fund, a grant for purchase of spectacles will be provided. For this, members have to submit an application in Form-XIV along with the receipt for the purchase of new spectacles.

(b) All assistance provided under these Rules shall be sanctioned only after the Committee is satisfi ed about the genuineness of the claim. All the benefi ts shall be credited to the benefi ciary's bank account through Electronic Clearance Service (ECS).

(c) All the amount shall be sanctioned only if the following conditions are fulfi lled, namely:-

(1) The application for assistance shall be in the prescribed form.

(2) Where both husband and wife are the members and applied for marriage or educational assistance for their children, either husband or wife alone shall be eligible for the assistance.

(3) The applications duly fi lled along with necessary certifi cates/reports issued by the competent authorities shall only be taken up by the Committee for perusal.

(4) Where the Committee fi nds that the evidence adduced by the applicant disabled for assistance from the Fund is false, it may call upon the applicant to refund the entire amount paid from the Fund as assistance with such interest as it may deem fi t and the applicant shall comply with such direction. If the person fails to repay the amount, the same is to be recovered by fi ling a suit in a court of law.

(5) Every application presented for payment shall be examined by the Committee and on it being satisfi ed that the claim is admissible, and the payment is duly authorised, it shall pay the amount after obtaining a receipt. The entry in the account book shall be made for all the payment.

(d) All decisions of the Committee rejecting any claim to the benefi t of the Fund shall be communicated to the applicant by registered post with acknowledgement due.

(e) The decision of the Committee regarding the above fi nancial assistance to the members shall be recorded in the minutes of the meeting of the Committee.

8. Maintenance of records.— (1) The Committee shall maintain the following records, namely:-

(i) Cash book;

(ii) Receipt book containing forms in duplicate for money received by the fund;

(iii) Vouchers fi le, containing all vouchers for contingent and other administrative expenditure incurred by the Committee, numbered serially and fi led chronologically;

(iv) Ledger showing consolidated and separate account for all items of receipts and expenditure by category;

(v) Monthly register of receipts and disbursement;

(vi) Register containing the list of members in Form-XV;

(vii) And any other accounts required to be maintained by the Government.

(2) The Committee shall send to the Government half-yearly and annual reports showing the disbursements from the Fund and other particulars and on such other occasion as may be required by the Government.

9. Travelling and daily allowance for nominated members.— The nominated members of the Committee shall be eligible for Travelling allowance and daily allowance at the rates admissible in G.O. (Ms) No. 181, Finance (Allowance) Department, dated 10.06.2019, revised from time to time.

FORM-I

[See rule 3(1)]

Application for Recognition and Registration of Document Writers' Association

President / Secretary, Place : Date :

Signature

With the name and address of the Association.

FORM–II

[See rule 3(2)]

Certificate of Recognition and Registration

Registration number.

This is to certify that the --------------------, --------------- at…………(Place) is recognised and registered as Document Writers' Association for the purposes of the Tamil Nadu Document Writers' Welfare Fund under Section 17 of the Tamil Nadu Document Writers' Welfare Fund Act, 2022.

Secretary,

Place : Date :

Tamil Nadu Document Writers' Welfare Fund.

FORM-III

[See rule 6(1)]

Application for Membership of the Tamil Nadu Document Writers' Welfare Fund

To

The Secretary, Tamil Nadu Document Writers' Welfare Fund

Recent photo

of the applicant

Place:

Date :

Signature of the Applicant

Declaration.

I declare that the details given above are true to the best of my knowledge, information and belief. I request you to admit me as a member of the Tamil Nadu Document Writers' Welfare Fund and issue an identity card.

I promise to forgo my membership of the Fund, if the details provided by me are found to be incorrect in future.

Place:

Date :

Signature of the ApplicantTAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 7

FORM-IV

[see rule 6(1)]

Certificate.

Mr. / Mrs / Ms. …………….. acting as a document writer within the jurisdiction of .............Sub-District, ...................

Registration District has paid a sum of Rs.1000/- (Rupees one thousand only) through online towards the admission fees for membership of the Tamil Nadu Document Writers' Welfare Fund.

Place:

Date :

Signature of the District Registrar

Offi ce seal

Recommendation of the District Registrar.

Signature of the District Registrar (with seal)8 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM–V

[see rule 6(3)]

Tamil Nadu Document Writers' Welfare Fund Membership Identity card

Recent passport size photo of the member 1. Name of the Member

2. Father / Husband Name

3. Date of birth and age

4. Enrolment ID

5. Document Writers' License number

6. Sub-Registrar offi ce to which attached

7. Residential Address

8. Offi ce Address

9. Mobile number

10. Date on which enrolment issued

Secretary

Tamil Nadu Document Writers' Welfare FundTAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 9

FORM–VI

[see rule 6(5)]

Nomination Form

I hereby nominate my family member / members as listed below to receive benefi ts/assistance from the Tamil Nadu Document Writers' Welfare Fund as mentioned below in the manner shown against their names:

 Members have the right to change the nominee

Place:

Date :

Signature of the Applicant10 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-VII

[see rule 6(6)]

Application for re-admission to the Tamil Nadu Document Writers' Welfare Fund

Place:

Date :

Signature of the ApplicantTAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 11

FORM-VIII

[see rule 7(a)(1)]

Application for Pension Benefit

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant12 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM–IX

[see rule 7(a)(2)]

Application for Marriage Assistance

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the ApplicantTAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 13

FORM–X

[See rule 7(a)(3)]

Application for Maternity Benefit

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant14 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM–XI

[See rule 7(a)(4)]

Application for Educational Benefit

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the ApplicantTAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 15

FORM-XII

[See rule 7(a)(5)]

Application for Death Benefit

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant16 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-XIII

[See Rule 7(a)(6)(i) and (ii)]

Application for permanent/partial Disability Benefits

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the ApplicantTAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY 17

FORM-XIV

[See rule 7(a)(7)]

Application for Spectacle Allowance

Declaration

I declare that the details given above are true and correct.

Place:

Date :

Signature of the Applicant18 TAMIL NADU GOVERNMENT GAZETTE EXTRAORDINARY

FORM-XV

[see rule 8(1)(vi)]

Register of Members List

B. JOTHI NIRMALASAMY,

Secretary to Government.

PRINTED AND PUBLISHED BY THE COMMISSIONER OF STATIONERY AND PRINTING, CHENNAI ON BEHALF OF THE GOVERNMENT OF TAMIL NADU