Servants of Knowledge
Uttar Pradesh Extraordinary Gazette · Government of Uttar Pradesh

Uttar Pradesh Public Records Act, 2025

Published 21 August 2025

Department
Legislative Department
Type
Extraordinary
Notification no.
156/79-वि-1-2025-1-क-11-2025
Subdepartment
Anubhag-1
Identifier
in.gazette.uttarpradesh_extraordinary.2025-08-21.c_202509111331121702
Languages
English, Hindi
Published at
Original source ↗

click here for IIIF manifest

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vf/klwpuk

^^Hkkjr dk lafo/kku** ds vuqPNsn 200 ds v/khu Jh jkT;iky us mRrj izns'k yksd vfHkys[k fo/ks;d] 2025 ftlls laLd`fr vuqHkkx iz'kklfud :i ls lEcfU/kr gS] ij fnukad 21 vxLr] 2025 dks vuqefr iznku dh vkSj og mRrj izns'k vf/kfu;e la[;k 11 lu~ 2025 ds :i esa loZlk/kkj.k dh lwpukFkZ bl vf/klwpuk }kjk izdkf'kr fd;k tkrk gSA

mRrj izns'k yksd vfHkys[k vf/kfu;e] 2025 ¼mRrj izns'k vf/kfu;e la[;k 11 lu~ 2025½ [tSlk mRrj çns'k fo/kku e.My }kjk ikfjr gqvk]

jkT; ljdkj ds yksd vfHkys[kksa ds çca/ku] ç'kklu rFkk ifjj{k.k dks fofu;fer djus] jkT; ljdkj }kjk xfBr dkuwuh fudk;ksa ,oa fuxeksa] vk;ksxksa rFkk lfefr;ksa vkSj mlls lEcfU/kr ;k vkuq"kafxd ekeyksa ds fy;s

vf/kfu;e

Hkkjr x.kjkT; ds fNgRrjosa o"kZ esa fuEufyf[kr vf/kfu;e cuk;k tkrk gS %&

laf{kIr uke

vkSj çkjEHk 1&¼1½ ;g vf/kfu;e mRrj çns'k yksd vfHkys[k vf/kfu;e] 2025 dgk tk;sxkA ¼2½ ;g ,sls fnukad dks ço`Ùk gksxk tSlk fd jkT; ljdkj ljdkjh xtV esa vf/klwpuk

}kjk fu;r djsaA135_RPH_vidhaika -25 Adhiniyam folder _(Uttar Pradesh Lok Abhilekh )-2025 Data-8E 2 mRrj izns'k vlk/kkj.k xtV] 21 vxLr] 2025 ifjHkk"kk,a 2& tc rd fd lanHkZ ls vU;Fkk visf{kr u gks] bl vf/kfu;e esa]&

¼d½ ^^cksMZ** dk rkRi;Z /kkjk 13 dh mi/kkjk ¼1½ ds v/khu xfBr jkT;

vfHkys[kkxkj lykgdkj cksMZ ls gS(

¼[k½ ^^funs'kd** dk rkRi;Z jkT; ljdkj }kjk fu;qä mÙkj çns'k jktdh; vfHkys[kkxkj ds funs'kd ls gS vkSj mlesa funs'kd ds drZO;ksa dk ikyu djus ds fy, jkT; ljdkj }kjk çkf/k—r dksbZ vf/kdkjh Hkh lfEefyr gS(

¼x½ ^^fofgr** dk rkRi;Z bl vf/kfu;e ds v/khu cuk;s x;s fu;eksa }kjk fofgr ls gS(

¼?k½ ^^yksd vfHkys[k** esa fuEufyf[kr lfEefyr gS%&

¼,d½ dksbZ nLrkost] ik.Mqfyfi vkSj Qkby(

¼nks½ fdlh nLrkost dh dksbZ ekbØksfQYe] ekbØksfQ'k vkSj çfr—fr çfr(

¼rhu½ ,slh ekbØksfQYeksa esa lfUufo"V çfrfcEc ;k çfrfcEcks dk dksbZ çR;qRiknu ¼pkgs foof/kZr gks ;k ugha½ ( vkSj

¼pkj½ fdlh dEI;wVj }kjk ;k fdlh vfHkys[k ltZd vfHkdj.k ds fdlh vU;

;qfä }kjk mRikfnr dksbZ vU; lkexzhA

¼³½ ^^vfHkys[k ltZd vfHkdj.k** esa fuEufyf[kr lfEefyr gS%&

¼,d½ jkT; ljdkj ds lEcU/k esa jkT; ljdkj dk dksbZ foHkkx ;k dk;kZy;(

¼nks½ jkT; ljdkj }kjk iw.kZr% ;k i;kZIrr% fu;fU=r ;k foÙk iksf"kr dksbZ dkuwuh fudk; ;k fuxe vFkok jkT; ljdkj }kjk xfBr vk;ksx ;k fdlh lfefr ds lEcU/k esa] mä fudk;] fuxe] vk;ksx ;k lfefr ds dk;kZy;A

¼p½ ^^vfHkys[k vf/kdkjh** dk rkRi;Z /kkjk 5 dh mi/kkjk ¼1½ ds v/khu vfHkys[k ltZd vfHkdj.k }kjk uke funsZf'kr vf/kdkjh ls gS(

¼N½ ^^jkT; ljdkj** dk rkRi;Z mRrj çns'k ljdkj ls gSA

3& ¼1½ bl vf/kfu;e ds v/khu jkT; ljdkj dks yksd vfHkys[kksa ds ç'kklu] çcU/k] ifjj{k.k] p;u] O;;u vkSj fuo`fÙk ls lEcfU/kr lafØ;kvksa dk leUo;] fofu;eu vkSj ioZos{k.k djus dh 'kfä gksxhA

yksd vfHkys[kksa ds ç'kklu] çcU/k vkfn ls lEcfU/kr lafØ;kvksa dk leUo;] fofu;eu vkSj i;Zos{k.k djus dh jkT; ljdkj dh 'kfä

¼2½ jkT; ljdkj] vfHkys[k ltZd vfHkdj.kksa ds yksd vfHkys[kksa ds lEcU/k esa] vkns'k }kjk] funs'kd dks] ,slh 'krksaZ ds v/;k/khu ;FkkfLFkfr tks vkns'k esa fofufnZ"V dh tk;s] fuEufyf[kr leLr ;k fdUgha —R;ksa dks djus ds fy, çkf/k—r dj ldrk gS] vFkkZr%&

¼d½ vfHkys[kkxkj dk i;Zos{k.k] çcU/k vkSj fu;U=.k djuk(

¼[k½ ,slh vof/k ds i'pkr~ tks fofgr dh tk,] LFkk;h ç—fr ds yksd vfHkys[kksa dks fuf{kIr djus ds fy, Lohdkj djuk(

¼x½ yksd vfHkys[kksa dh vfHkj{kk] mudk mi;ksx vkSj okil fy;k tkuk(

¼?k½ yksd vfHkys[kksa dh O;oLFkk] ifjj{k.k vkSj çn'kZu djuk(

¼³½ yksd vfHkys[kksa dh rkfydk,a] vuqØef.kdk,a] lwph vkSj vU; lanHkZ ehfM;k rS;kj djuk(

¼p½ vfHkys[k çcU/k i)fr ds lq/kkj ds fy, ekudksa] çfØ;kvksa vkSj rduhdh dk fo'ys"k.k] fodkl] lao/kZu vkSj leUo; djuk(

¼N½ vfHkys[kkxkj foHkkx vkSj vfHkys[k ltZd vfHkdj.k ds dk;kZy;ksa esa yksd vfHkys[kksa dk vuqj{k.k] O;oLFkk vkSj lqj{kk lqfuf'pr djuk(

¼t½ yksd vfHkys[kksa ds ifjj{k.k ds fy, miyC/k LFkku ds mi;ksx dklao/kZu djuk vkSj miLdjksa dk vuqj{k.k djuk( 135_RPH_vidhaika -25 Adhiniyam folder _(Uttar Pradesh Lok Abhilekh )-2025 Data-8E mRrj izns'k vlk/kkj.k xtV] 21 vxLr] 2025 3 ¼>½ vfHkys[kksa ds ladyu] oxhZdj.k vkSj O;;u vkSj vfHkys[k çcU/k ds ekudksa]

çfØ;kvksa vkSj rduhdksa ds mi;kstu ij vfHkys[k ltZd vfHkdj.kksa dks lykg nsuk(

¼¥½ yksd vfHkys[kksa dk losZ{k.k vkSj fujh{k.k djuk(

¼V½ vfHkys[kkxkj ç'kklu vkSj vfHkys[k çcU/k dh fofHkUu 'kk[kkvksa esa çf'k{k.k

dk;ZØe vk;ksftr djuk(

¼B½ fdlh futh lzksr ls vfHkys[k Lohdkj djuk(

¼M½ yksd vfHkys[kksa rd igq¡p fofu;fer djuk(

¼<+½ fuf"Ø; fudk;ksa ls vfHkys[kksa dks çkIr djuk vkSj jk"Vªh; vkikr dh n'kk esa

yksd vfHkys[k çkIr djus dh O;oLFkk djuk(

¼.k½ vfHkys[k vf/kdkjh ls vfHkys[k çcU/k vkSj O;;u i}fr ij fjiksVZ çkIr djuk(

¼r½ yksd vfHkys[kksa dh vf/kçekf.kr çfr;k¡ ;k muls m)j.k miyC/k djkuk

¼Fk½ yksd vfHkys[kksa dks u"V djuk ;k mudk O;;u djuk(

¼n½ ,sfrgkfld ;k jk"Vªh; egRo ds fdlh nLrkost dks iV~Vs ij çkIr djuk

vFkok mls Ø; djuk ;k nku ds :i esa Lohdkj djukA

yksd vfHkys[kksa 4&dksbZ Hkh O;fä] jkT; ljdkj ds iwoZ vuqeksnu ds fcuk dksbZ vfHkys[k u rks jkT; ds

dks mÙkj çns'k ckgj ys tk;sxk vkSj u ys tkus nsxk%

ds ckgj ys tkus ijUrq ;g fd ;fn dksbZ yksd vfHkys[k fdlh 'kkldh; ç;kstu ds fy, jkT; ds

dk çfr"ks/k ckgj ys tk, tkrs gSa ;k Hksts tkrs gSa rks ,slk iwoZ vuqeksnu visf{kr ugha gksxkA

vfHkys[k 5& ¼1½ çR;sd vfHkys[k ltZd vfHkdj.k bl vf/kfu;e ds v/khu —R;ksa dk fuoZgu

vf/kdkjh djus ds fy, vius fdlh vf/kdkjh dks vfHkys[k vf/kdkjh ds :i esa uke funsZf'kr djsxkA

¼2½ çR;sd vfHkys[k ltZd vfHkdj.k] tks og mfpr le>s ,sls LFkkuksa esa vfHkys[k

d{kksa dh LFkkiuk dj ldsxk vkSj çR;sd vfHkys[k d{k dks fdlh vfHkys[k vf/kdkjh ds Hkkj

lk/ku esa j[ksxkA

vfHkys[k 6& ¼1½ vfHkys[k vf/kdkjh fuEufyf[kr ds fy, mÙkjnk;h gksxk]&

vf/kdkjh ds ¼d½ vius çHkkj ds v/khu yksd vfHkys[kksa dh mfpr O;oLFkk] vuqj{k.k vkSj

mÙkjnkf;Ro ifjj{k.k djuk(

¼[k½ leLr~ yksd vfHkys[kksa dk dkfyd iqufoZyksdu djuk vkSj vYidkfyd

egRo ds yksd vfHkys[kksa dh NVkbZ djuk(

¼x½ LFkk;h egRo ds yksd vfHkys[kksa dks çfr/kkfjr djus dh –f"V ls iPphl o"kZ

ls vf/kd iqjkus yksd vfHkys[kksa dks mÙkj çns'k jktdh; vfHkys[kkxkj ls ijke'kZ djds vadu

djuk(

¼?k½ yksd vfHkys[kksa dh ,slh jhfr ls vkSj ,slh 'krksZ ds v/;/khu jgrs gq, u"V

djuk tks /kkjk 8 dh mi/kkjk ¼1½ ds v/khu fofgr dh tk;(

¼M+½ yksd vfHkys[kksa ds fy, mÙkj çns'k jktdh; vfHkys[kkxkj ls ijke'kZ djds]

çfr/kkj.k vuqlwph dk ladyu djuk(

¼p½ oxhZ—r yksd vfHkys[kksa dh Js.kh de djus ds fy;s mudk ,slh jhfr ls

dkfyd iqufoZyksdu djuk tks fofgr dh tk,a(135_RPH_vidhaika -25 Adhiniyam folder _(Uttar Pradesh Lok Abhilekh )-2025 Data-8E 4 mRrj izns'k vlk/kkj.k xtV] 21 vxLr] 2025 ¼N½ vfHkys[k çcU/k i)fr esa lq/kkj ds fy, vkSj yksd vfHkys[kksa dh lqj{kk cuk,

j[kus ds fy;s ,sls Lrjekuksa] çfØ;kvksa vkSj rduhdksa dks viukuk ftudh mRrj çns'k

jktdh; vfHkys[kkxkj }kjk le;≤ ij flQkfj'k dh tk,(

¼t½ yksd vfHkys[kksa dh okf"kZd vuqØef.kdkvksa dk ladyu djuk(

¼>½ laxBukRexd bfro`Ùk~ vkSj mlds okf"kZd vuqiwjd dk ladyu djuk(

¼¥½ yksd vfHkys[k çcU/k ds fy;s mRrj çns'k jktdh; vfHkys[kkxkj dks lgk;rk

çnku djuk(

¼V½ mÙkj çns'k jktdh; vfHkys[kkxkj dks okf"kZd fjiksVZ ,slh jhfr ls çLrqr djuk]

tks fofgr dh tk,(

¼B½ fdlh fuf"Ø; fudk; ds vfHkys[kksa dk mRrj çns'k jktdh; vfHkys[kkxkj dks

ifjj{k.k ds fy;s vUrj.k djuk(

¼2½ vfHkys[k vf/kdkjh mi/kkjk ¼1½ esa fofufnZ"V mRrjnkf;Roksa dk fuoZgu mÙkj çns'k

jktdh; vfHkys[kkxkj ds funsZ'kksa ds v/khu dk;Z djsxkA

viuh vfHkj{kk esa ds 7&¼1½ vfHkys[k vf/kdkjh vius çHkkj ds fdUgha yksd vfHkys[kksa ds vuf/k—r gVk, yksd vfHkys[kksa ds

tkus] u"V fd;s tkus] fo:fir fd;s tkus ;k ifjofrZr fd;s tkus dh n'kk esa] ,sls yksd vuf/k—r gVk,

vfHkys[kksa dks cjken djus ;k iqu% çkIr djus ds fy, rqjUr leqfpr dk;Zokgh djsxkA tkus] u"V fd;s

¼2½ ;FkkfLFkfr vfHkys[k vf/kdkjh vius Hkkjlk/ku esa ds yksd vfHkys[kksa ds vuf/k—r tkus vkfn dh n'kk

esa vfHkys[k

gVk, tkus] u"V fd;s tkus] fo:fir fd;s tkus ;k ifjofrZr fd;s tkus ds ckjs esa rFkk vf/kdkjh }kjk vius }kjk çkjEHk fd;s x;s fdlh dk;Zokgh ds ckjs esa fdlh tkudkjh ds lEcU/k esa fyf[kr leqfpr dk;Zokgh

fjiksVZ funs'kd] dks fcuk fdlh foyEc ds çLrqr djsxk] vkSj ;FkkfLFkfr funs'kd }kjk fn;s fd;k tkuk

x;s funsZ'kksa ds v/;/khu] ;fn dksbZ gks] ,slh dk;Zokgh djsxk] tks og vko';d le>sA

¼3½ vfHkys[k vf/kdkjh] yksd vfHkys[k dks cjken djus ;k iqu% çkIr djus ds ç;kstu

ds fy, fdlh ljdkjh vf/kdkjh ;k fdlh vU; O;fä dh lgk;rk çkIr dj ldsxk vkSj

,slk vf/kdkjh ;k O;fä ,sls vfHkys[k vf/kdkjh dks leLr lgk;rk çnku djsxkA

yksd vfHkys[kksa dks 8&¼1½ rRle; ço`Ùk fdlh fof/k esa tSlk vU;Fkk micaf/kr gS mlds flok;] fdlh Hkh u"V fd;k tkuk ;k

yksd vfHkys[k dks u"V ugha fd;k tk;sxk ;k mldk vU;Fkk O;;u ugha fd;k tk;sxk O;;u fd;k tkuk

flok; ,slh jhfr ls vkSj ,slh 'krksaZ ds v/khu tks fofgr fd;k tk,A

¼2½ dksbZ Hkh vfHkys[k] tks bl vf/kfu;e ds çkjEHk gksus dh frfFk ls 100 o"kZ ls vf/kd

iqjkuk gks] u"V ugha fd;k tk;sxk tc rd fd funs'kd dh jk; esa og bl çdkj fo:fir

gks x;k gS ;k ,slh n'kk esa gS fd mls fdlh vfHkys[kkxkj lEcU/kh mi;ksx esa ugha yk;k tk

ldrkA

mYya?kuksa ds fy, 9&tks dksbZ /kkjk 4 ;k /kkjk 8 ds fdUgha micU/kksa dk mYya?ku djrk gS] og dkjkokl 'kkfLr

ls] ftldh vof/k ikap o"kZ rd dh gks ldsxh ;k tqekZus ls] tks ipkl gtkj :i;s rd

dk gks ldsxk ;k nksuksa ls naMuh; gksxkA

lqj{kk oxhZdj.k 10&lqj{kk oxhZdj.k okys fdlh yksd vfHkys[k dk mÙkj çns'k jktdh; vfHkys[kkxkj okys yksd vfHkys[k

dks varj.k ugha fd;k tk,xkA

futh lzksrksa ls

11&¼1½ mÙkj çns'k jktdh; vfHkys[kkxkj ,sfrgkfld ;k jk"Vªh; egRo ds fdlh vfHkys[kksa dh çkfIr vfHkys[k dks fdlh futh lzksr ls nku ds :i esa Ø; }kjk ;k vU;Fkk Lohdkj dj ldsxkA

¼2½ ;FkkfLFkfr mÙkj çns'k jktdh; vfHkys[kkxkj mi/kkjk ¼1½ esa fufnZ"V dksbZ yksd

vfHkys[k] ,slh jhfr ls vkSj ,slh 'krksaZ ds v/khu jgrs gq,] tks fofgr dh tk,] ln~Hkkohvuqla/kkufon~ dks miyC/k djk ldsxkA 135_RPH_vidhaika -25 Adhiniyam folder _(Uttar Pradesh Lok Abhilekh )-2025 Data-8E mRrj izns'k vlk/kkj.k xtV] 21 vxLr] 2025 5 yksd vfHkys[kksa rd igq¡p 12&¼1½ ,sls lHkh voxhZ—r yksd vfHkys[k] tks rhl o"kZ ls vf/kd iqjkus gS vkSj ftudk mÙkj çns'k jktdh; vfHkys[kkxkj dks varj.k dj fn;k x;k gS] ,sls vioknksa vkSj fucaZ/kuksa ds v/khu jgrs gq,] tks fofgr fd;s tk,a] ln~Hkkoh vuqla/kkufon~ dks miyC/k djk, tk ldsaxsA

bl mi/kkjk ds ç;kstuksa ds fy,] rhl o"kZ dh vof/k dh x.kuk] yksd vfHkys[k

çkjEHk djus ds o"kZ ls dh tk;sxhA

¼2½ dksbZ Hkh vfHkys[k ltZd vfHkdj.k] viuh vfHkj{kk esa ds fdlh yksd vfHkys[k rd fdlh O;fä dks ,slh jhfr ls vkSj ,slh 'krksaZ ds v/khu jgrs gq,] igq¡p çnku djsxk] tSlk fofgr fd;k tk,A

13&¼1½ mÙkj çns'k ljdkj] jkti= esa vf/klwpuk }kjk] bl vf/kfu;e ds ç;kstu ds

fy,] vfHkys[kkxkj lykgdkj cksMZ dk xBu dj ldsxhA

jkT; vfHkys[kkxkj lykgdkj cksMZ ¼2½ cksMZ fuEufyf[kr lnL;ksa ls feydj cusxk] vFkkZr%&

¼d½ vij eq[; lfpo@çeq[k lfpo@lfpo] laL—fr foHkkx] mÙkj çns'k

&insu&v/;{k(

¼[k½ lfpoky; ç'kklu foHkkx] x`g foHkkx] foÙk foHkkx] jktLo foHkkx ,oa fu;kstu foHkkx esa ls çR;sd dk ,d&,d vf/kdkjh tks mÙkj çns'k ljdkj ds fo'ks"k lfpo dh iafä ls uhps dk u gksA &insu&lnL(

¼x½ mÙkj çns'k ljdkj }kjk rhu o"kZ ls vuf/kd vof/k ds fy, uke funsZf'kr fd;s tkus okys pkj O;fä ftlesa nks vfHkys[kk/;{k gks vkSj nks fdlh ekU;rk çkIr fo'ofo|ky; ds e/;dkyhu ,oa vk/kqfud Hkkjrh; bfrgkl foHkkx ds vkpk;Z gksA & lnL;(

¼?k½ funs'kd] mÙkj çns'k jktdh; vfHkys[kkxkj &insu&lnL lfpoA

¼3½ mi/kkjk ¼2½ ds [k.M ¼x½ ds v/khu uke funsZf'kr lnL;ksa dks ,sls HkÙkksa dk lank;

fd;k tk;sxk] tks fofgr fd, tk,aA

cksMZ ds d`R; 14&cksMZ fuEufyf[kr —R;ksa dk ikyu djsxk] vFkkZr%&

¼d½ yksd vfHkys[kksa ds ç'kklu] çcU/k] ifjj{k.k vkSj miHkksx ls lEcfU/kr

ekeyksa ij mÙkj çns'k ljdkj dks lykg nsuk(

¼[k½ vfHkys[kk/;{kksa ds çf'k{k.k lacaf/kr ekxZn'kZd fl)kUr vf/kdfFkr djuk(

¼x½ çkbosV vfHkj{kk ls vfHkys[kksa ds vtZu ds fy, funsZ'k nsuk(

¼?k½ ,sls vU; fo"k;ksa ls lEcU/k esa dkjZokbZ djuk tks fofgr fd, tk,A

15&funs'kd dks vfHkys[kkxkj lEcU/kh foKku vkSj vU; vkuq"kafxd fo"k;ksa esa çf'k{k.k ls lEcfU/kr ikB~; ;kstuk] ikB~;ppkZ] fu/kkZj.k vkSj ijh{kkvksa ds fy, ekud vkSj Lrjeku vfHkdfFkr djus dh 'kfä gksxhA

vfHkys[kkxj lEcU/kh foKku dh ikB~; ;kstuk ds fy, ekud vkSj Lrjeku vf/kdfFkr djus dh funs'kd dh 'kfä

16&bl vf/kfu;e ;k blds v/khu cuk, x;s fu;eksa ds vuqlj.k esa ln~HkkoiwoZd dh x;h ;k dh tkus ds fy, vk'kf;r fdlh ckr ds laca/k esa dksbZ Hkh okn] vfHk;kstu ;k vU; fof/kd dk;Zokfg;ka fdlh O;fä ds fo:) ugha gksxhA

ln~HkkoiwoZd dh x;h dk;ZokbZ ds fy, laj{k.k\\

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No. 156(2)/LXXIX -V-1–2025-1-ka-11/2025

Dated Lucknow, August 21, 2025

IN pursuance of the provisions of clause (3) of Article 348 of the Constitution of India, the Governor is pleased to order the publication of the following English translation of the Uttar Pradesh Lok Abhilekh Adhiniyam, 2025 (Uttar Pradesh Adhiniyam Sankhya 11 of 2025) as passed by the Uttar Pradesh Legislature and assented to by the Governor on August 21, 2025. The Sanskriti Vibhag is administratively concerned with the said Adhiniyam.

THE UTTAR PRADESH PUBLIC RECORDS ACT, 2025

(U.P. Act no. 11 of 2025)

[As passed by the Uttar Pradesh Legislature]

AN

ACT

to regulate the management, administration and preservation of Public records of the State Government, statutory bodies and corporations, commissions and committees constituted by the State Government and for matters connected therewith or incidental thereto.

IT IS HEREBY enacted in the Seventy-Sixth Year of the Republic of India

as follows:-

1. (1) This Act may be called the Uttar Pradesh Public Records Act, 2025. Short title and commencement (2) It shall come into force on such date as the State Government may, by

notification in the Official Gazette, appoint.

2. In this Act unless the context otherwise requires :– Difinitions (a) "Board" means the State Archival Advisory Board constituted under

sub-section (1) of Section 13;

(b) "Director" means the Director of Uttar Pradesh State Archives appointed

by the State Government and includes any officer authorized by the State Government

to perform the duties of the Director;

(c) "Prescribed" means prescribed by rules made under this Act;

(d) "Public Records" includes,–

(i) any document, manuscript and file;

(ii) any microfilm, microfiche and facsimile copy of a document;

(iii) any reproduction of image or images embodied in such

microfilm (whether enlarged or not); and

(iv) any other material produced by a computer or by any other

device of any record creating agency;

(e) "Records Creating Agency" includes,–

(i) in relation to the State Government, any Department or office of

the State Government;

(ii) in relation to any statutory body or corporation wholly or

substantially controlled or financed by the State Government or

commission or any committee constituted by the State Government, the

offices of the said body, corporation, commission or committee ;

(f) "Records Officer" means the officer nominated by the records creating

agency under sub-section (1) of Section 5;

(g) "State Government" means the Government of Uttar Pradesh.

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3. (1) The State Government shall have the power to co-ordinate, regulate and Government to

supervise the operations connected with the administration, management, preservation, coordinate, regulate

selection, disposal and retirement of public records under this Act.

and supervise

(2) The State Government in relation to the public records of the records operations connected

with administration, creating agencies may, by order, authorise the Director, subject to such conditions, as management, etc., of

the case may be, specified in the order, to carry out all or any of the following public records

functions, namely:–

(a) supervision, management and control of the Archives;

(b) acceptance for deposit of public records of permanent nature after such period as may be prescribed;

(c) custody, use and withdrawal of public records;

(d) arrangement, preservation and exhibition of public records;

(e) preparation of inventories, indices, catalogues and other reference media of public records;

(f) analysing, developing, promoting and co-ordinating the standards, procedures and the techniques for improvement of the records management system;

(g) ensuring the maintenance, arrangement and security of public records in the Department of Archives and in the offices of the records creating agency;

(h) promoting utilisation of available space and maintenance of equipments for preserving public records;

(i) tendering advice to records creating agencies on the compilation, classification and disposal of records and application of standards, procedures and techniques of records management;

(j) survey and inspection of public records;

(k) organizing training programmes in various disciplines of Archives administration and records management;

(l) accepting records from any private source;

(m) regulating access to public records;

(n) receiving records from defunct bodies and making arrangement for securing public records in the event of national emergency;

(o) receiving reports on records management and disposal practices from the records officer;

(p) providing authenticated copies of, or extracts from public records;

(q) destroying or disposal of public records;

(r) obtaining on lease or purchasing or accepting as gift any document of historical or national importance.

Prohibition against

4. No person shall take or cause to be taken out of the State any public records taking of public without the prior approval of the State Government:

records out of Uttar

Pradesh

Provided that no such prior approval shall be required if any public records are taken or sent, out of the State for any official purpose.

Records Officer 5. (1) Every Records Creating Agency shall nominate one of its officers as records officer to discharge the functions under this Act.

(2) Every records creating agency may set up such number of record rooms in such places as it deems fit and shall place each record room under the charge of a records officer.

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6. (1) The Records Officer shall be responsible for :–

(a) proper arrangement, maintenance and preservation of public records

of Records Officer

under his charge;

(b) periodical review of all public records and weeding out public records

of euphemeral value;

(c) appraisal of public records, which are more than twenty-five years old, in consultation with the Uttar Pradesh State Archives with a view to retaining public records of permanent value;

(d) destruction of public records in such manner and subject to such

conditions as may be prescribed under sub-section (1) of Section 8;

(e) compilation of a schedule of retention for public records in

consultation with the Uttar Pradesh State Archives;

(f) periodical review for downgrading of classified public records in such

manner as may be prescribed;

(g) adoption of such standards, procedures and techniques as may be recommended from time to time, by the Uttar Pradesh State Archives for improvement of record management system and maintenance of security of public records;

(h) compilation of annual indices of public records;

(i) compilation of organizational history and annual supplement thereto;

(j) assisting the Uttar Pradesh State Archives for public records

management;

(k) submission of annual report to the Uttar Pradesh State Archives in such

manner as may be prescribed;

(l) transferring of records of any defunct body to the Uttar Pradesh State

Archives for preservation.

(2) The Records Officer shall act under the direction of the Uttar Pradesh

State Archives while discharging the responsibilities specified in sub-section (1).

Records officer to 7. (1) The Records Officer shall, in the event of any unauthorized removal,

take appropriate destruction, defacement or alteration of any public records under his charge, forthwith

action in the event take appropriate action for the recovery or restoration of such public records.

of unauthorised (2) The Records Officer shall submit a report in writing to the Director removal,

destruction, etc., without any delay on any information about any unauthorised removal, destruction,

of public records defacement or alteration of any public records under his charge and about the action

in his custody initiated by him and shall take action as he may deem necessary subject to the

directions, if any, given by the Director.

(3) The Records Officer may seek assistance from any Government officer or any other person for the purpose of recovery or restoration of public records and such officer or person shall render all assistance to the records officer.

Destruction or 8. (1) Save as otherwise provided in any law for the time being in force, no

disposal of public public record shall be destroyed or otherwise disposed of except in such manner and

records

subject to such conditions as may be prescribed.

(2) No record, which is more than hundred years old on the date of

commencement of this Act shall be destroyed except where in the opinion of the

Director, it is so defaced or is in such condition that it cannot be put to any archival

use.

Penalty for 9. Whoever contravenes any of the provisions of Section 4 or Section 8 shall be

contraventions punishable with imprisonment for a term which may extend to five years or with fine

which may extend to fifty thousand rupees or with both.

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10. No public records bearing security classification shall be transferred to Public records bearing security classification

the Uttar Pradesh State Archives.

Receipt of records from

11. (1) The Uttar Pradesh State Archives may, accept any record of historical private sources

or national importance from any private source by way of gift, purchase or otherwise.

(2) The Uttar Pradesh State Archives may, in such manner and subject to such conditions as may be prescribed, make any record referred to in sub-section (1) available to any bona fide research scholar.

Access to public records 12. (1) All unclassified public records as are more than thirty years old and are transferred to the Uttar Pradesh State Archives may be, subject to such exceptions and restrictions as may be prescribed, made available to any bona fide research scholar.

Explanation - For the purpose of this sub-section the period of thirty years shall be reckoned from the year of the opening of the public record.

(2) Any Records Creating Agency may, grant to any person access to any public record in its custody in such manner and subject to such conditions as may be prescribed

State Archival Advisory

13. (1) The State Government may by notification in the Official Gazette, Board

constitute an Archival Advisory Board for the purpose of this Act.

(2) The Board shall consist of the following members, namely:–

Chairman, (a) The Additional Chief Secretary/The Principal Secretary/

Ex-officio;

Secretary to Government, Department of Culture, Uttar Pradesh

Members, (b) One officer not below the rank of Special Secretary to

Ex-Officio;

Government of Uttar Pradesh, each from Secretariat Administration

Department, Home Department, Finance Department, Revenue

Department and Planning Department

Members;

(c) Four persons to be nominated by the State Government

for a period not exceeding three years, two being an Archivists and

two being Professors in the Department of Medieval and Modern

Indian History in any recognised University

(d) The Director, Uttar Pradesh State Archives Member

Secretary, Ex-

Officio.

(3) The members nominated under clause (c) of sub-section (2) shall be paid such allowances as may be prescribed.

Functions of the Board 14. The Board shall perform the following functions, namely:–

(a) advise the State Government on matters concerning the administration, management, conservation and use of public records;

(b) lay down guidelines for training of Archivists;

(c) give directions for acquisition of records from private custody;

(d) deal with such other matters as may be prescribed.

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15. The Director shall have the powers to lay down norms and standards for

courses curricula, assessment and examinations relating to the training in archival

Powers of Director to lay down norms and standards for courses in archival science science and other ancillary subjects.

16. No suit, prosecution or other legal proceedings shall lie against any person Protection of action taken in good faith in respect of anything which is in good faith done or intended to be done in pursuance

of this Act or the rules made there under.

Power to make rules 17. (1) The State Government may, by notification in the Official Gazette,

make rules to carry out the provisions of this Act.

(2) In particular, and without prejudice to the generality of the foregoing

power, such rules may provide for all or any of the following matters, namely:–

(a) the period after which public records of permanent nature may be

accepted under clause (b) of sub-section (2) of Section 3;

(b) the manner in which and the conditions subject to which the public

records can be destroyed under clause (d) of sub-section(l) of Section 6;

(c) the manner in which periodical review of classified public records for

downgrading shall be undertaken under clause (f) of sub-section (1) of

Section 6;

(d) the manner in which the Records Officer will report to the Director

under clause (k) of sub-section (1) of Section 6;

(e) the manner in which and the conditions subject to which public

records may be destroyed or disposed of under sub-section (1) of Section 8;

(f) the manner in which and the conditions subject to which records of

historical or national importance may be made available to a research scholar

under sub-section (2) of Section 11;

(g) exceptions and restrictions subject to which public records may be

made available to a research scholar under sub-section (1) of Section 12;

(h) the manner in which and the conditions subject to which any records

creating agency may grant to any person access to public records in its custody

under sub-section (2) of Section 12;

(i) the allowances payable to members of the Board under sub-section

(3) of Section 13;

(j) the matters with respect to which the Board may perform its functions

under clause (d) of Section 14;

(k) any other matter which is required to be, or may be, prescribed.

18. Every rule made under this Act shall be laid, as soon as may be after it is Laying of rules before State Legislature made, before each House of the State Legislature, while it is in session, for a total

period of thirty days which may be comprised in one session or in two or more

successive sessions, and if, before the expiry of the session immediately following the

session or the successive sessions aforesaid, both Houses agree in making any

modification in the rule or both Houses agree that the rule should not be made, the rule

shall thereafter have effect only in such modified form or be of no effect, as the case

may be; so, however, that any such modification or annulment shall be without

prejudice to the validity of anything previously done under that rule.

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STATEMENT OF OBJECTS AND REASONS

Archives act as the 'memory' of a country/state/place/institution, which reflects our glorious history. Archives is a place to preserve important documents older than 30 years, public or personal records, manuscripts, maps books and documents having historical, cultural or national importance.

(except records bearing security classification).

An efficient records management system is necessary for the preservation of records of the State Government, statutory bodies and corporations, Commissions and committees constituted by the State Government. Hence it has been decided to make a legislation for the 'management, administration and preservation' of 'public records' of the State Government and the departments, legal bodies, corporations, commissions and committees constituted by it.

The 'Uttar Pradesh Public Records Bill, 2025' is introduced accordingly.

By order, ATUL SRIVASTAVA, Pramukh Sachiv.

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Cite this issue. Uttar Pradesh Extraordinary Gazette, Government of Uttar Pradesh, 21 August 2025. Indian Gazettes, https://egazette.servantsofknowledge.in/details/in.gazette.uttarpradesh_extraordinary.2025-08-21.c_202509111331121702/. Archive identifier in.gazette.uttarpradesh_extraordinary.2025-08-21.c_202509111331121702.