छत्तीसगढ़ राज्य शिष्टाचार कार्यालय (राजपत्रित तथा अराजपत्रित) नियम, 2019 संबंधी

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Atal Nagar, the 22nd November 2019

NOTIFICATION

No. F 6-02l20lSl\615.-In exercise of the powers confened by the proviso to Article 309 of the Constitution oflndia the Governor of Ctrhattisgarh, hereby, makes the following rules relating to the recruitnent to the service of Chhattisgarh State Courtesy Office (Gazetted andNon-Gazetted), namely :-

RULES

1. Short title and commencement.- (1) These rules may be called the Chhattisgarh State Courtesy Office (Gazetted and Non-Gazetted) Rules, 2019. (2) These rules shall come into force from the date of its publication in the Official Gazette.

2. Definitions.- In these rules, unless the context otherwise requires,-

(a) "Appointing Authority" in respect of services means the-authority as specified in Schedule-I;

(b) "Committee" means the committee constituted under rule 11 and 13 of these rules;

(c) *Examination" means a competitive examination held under rule 11 of these rules;

(d) "Government" means the Government of Chhattisgarh; (e) *Governor" means the Governor of Chhattisgarh; (f) "schedule" means a Schedule appended to these rules; (g) .scheduled Castes" means the Scheduled Castes as specified in relation to this State under Articles 341 of the Constitution of India;

(h) .scheduled Tribes" means the Scheduled Tribes as specified in relation to this State under Articles 342 of the Constitution of India;

(i) "Other Backward Classes" means the Other Backward Classes of citizens as specified by the State Government vide Notification No. F-8-5/25 14184, dated 26th December, 1984, as amended from time to time;

fi) "serviees" means the Chhattisgarh State Courtesy Office (Gazetted and Non- Gazetted) Services;

(k) "State" means the State of Chhattisgarh.

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3. Scope and applicatlon. - Without prejudice to the generality of the provisions contained in the Chhattisgarh Civil Services (General Conditions of Service) Ru1es, 1961, these rules shall apply to every member of the service.

4. Constitution of the senrice.- The service shall consist of the following persons, namely :-

(1) Persons, who at the commencement of these rules are holding substantively capacity the posts specified in Schedule-I;

(2) Persons, recruited to the service before the commencement of these rules; and (3) Persons, recruited to the service in accordance with the provisions of these rules.

5. Classflficatlon, scale of pay etc.- The classification of the service, the number of posts included in the service and the scales of pay attached thereto shall be in accordance with the provisions contained in Schedule-I: Provided that the Government may, from time to time, add to or reduce the number of posts and pay scale included in the service, either on a permanent or temporary basis.

6. Method of recruitment.- (1) Recruitment to the service, after the commencement of these rules, shall be made by the following methods, namely:- (a) by direct recruitment, through competitive examination or selection; (b) by promotion of members of the service; (c) by transfer/deputation of persons, who hold in a substantive capacity such post in such services, as may be specified in this behalf.

(21 The number of persons recruited under clause (a), (b) and (c) of sub-rule (¹) shall not at any time exceed the percentage shown in the Schedule-Il of the number of duty posts as specified in Schedule-I.

(3) Subject to the provisions of these rules, the method or methods of recruitment to be adopted for the purpose of filling any particular vacancy or vacancies in

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1608 (ls) the service, as may be required to be filled during any particular period of recruitment and the number of persons to be recruited by each method, shall be determined on each occasion in consultation with the Government. (4) Notwithstanding anything contained in sub-rule (1), if in the opinion of the Government, the exigencies of the service so require, the Government may after approval with the General Administration Department adopt such methods of recruitment to the service other than those specified in the said sub-rule, as it may, by order issued in this behalf, prescribe.

(5) For the post to be filled up by direct recruitment through selection on the merit basis, the criteria shall be prescribed by the Government. However, it shall be mandatory for Appointing Authority to constitute a selection committee for this purpose, which may adopt any other appropriate criteria other than these criteria with the consent of the Government.

the provision of the Chhattisgarh (6) At the time of recruitment to the service,

Jan Jatiyon Aur Anya Pichhada 1994 (No.21 of 1994) shall be Lok Seva (Anusuchit Jatiyon, Anusuchit Vargon Ke Liye Arakshan) Adhiniyam,

applicable.

7. Appointment in senrice. - After the commencement of these rules, all appointment to the service shall be made by the Appointing Authority and no such appointment shall be made except after selection by one of the methods of recruitment specified in rule 6.

8. Conditlons of eligibtlity for direct recnrltment.- In order to be eligible for direct recruitment, a candidate must satisfy the following conditions, namely:-

{I} Age - (a) The candidate must have attained the age as specified in column (³) of Schedule-Ill and must not have attained the age as specified in column (a) of the said Schedule on the first day of January of the year in which the advertisement for the post is published;

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(b) The upper age limit shall be relaxable upto maximum of 5 years, if a candidate belongs to Scheduled Castes, Scheduled Tribes and Other Backward Classes;

(c) The upper age limit shall also be relaxable upto a maximum of 1O years for a local women candidates of Chhattisgarh State in accordance with the provisions of rule 4 of the Chhattisgarh Civil Senziees (Special Provision for Appointment of Women) Rules, 1997;

(d) The upper age limit shall also be relaxable in respect of candidates who are or have been employees of the Government of Chhattisgarh, to the extent and subject to the conditions specified below:-

(i) A candidate, who is a permanent Government servant should not be more than 38 years of age;

(ii) A candidate, holding a post temporarily and applyrng for another post should not be more than 38 years of age. This concession shall also be admissible to the contingency paid employees, work charged employees and employees working in the Project Implementing Committee;

(iii) A candidate who is a "retrenched Government servant" shall be allowed to deduct from his age the period of all temporary service previously rendered by him up to a maximum limit of 7 yexs even if it represents more than one spell provided that the resultant age does not exceed the upper age limit by more than three years;

Explanation- The term "retrenched Government servant" denotes a person who was in temporary Government service of this State or of any of the units, for a continuous period of not less than six months and who was discharged because of reduction in establishment not more than three years before from the date of his registration at the employment exchange or application made otherwise for employment in Government service.

, ftqi-fi25.ttrrR2ote 1608 (17) (e) A candidate who is an ex-serviceman shall be.allowed to deduct from his age the period of all defense service previously rendered by him, provided that the resultant age does not exceed the upper age limit by more than three years;

Explanation -The term *Ex-serviceman' denotes a person who belongs to any of the following categories and who was employed under ttre Government of India for a continuous period of not less than 6 months and who was retrenched or declared surplus as a result of the recommendation of the Economy Unit or due to normal reduction in establishment not more than three years before the date of his registration at any employment exchange or application made otherwise for employment in Government service, namely:-

(i) Ex-servicemen released under mustering out concessions;

(ii) Ex-servicemen enrolled for the second time and discharged on- (a) Completion of short term engagement; (b) Fulfilling the conditions of the recruitment;

(iii) Ex-personnel of Madras Civil Unit;

(id Ex-servicemen (Military and Civil) who are discharged on completion of their contract (including Short-Service Regular Commissioned Officers);

(v) Ex-servicemen discharged after working for more than six months continuously against leave vacancies;

(vi) Ex-Servicemen invalidated out of service;

(vii)Ex-servicemen discharged on the ground that they are unlikely to become efficient soldiers;

(viii) Ex-servicemen who are out of service on account of gun-shot, wounds, etc;

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(0 The upper age limit shall be relaxable upto 5 years in respect of awarded superior caste partner of a couple under Inter-Caste Marriage promotional Scheme of Scheduled Tribes, Scheduled Castes Welfare Department;

(g) The upper age limit shall also be relaxable upto ⁵ years in respect of Shaheed Rajiv Fandey Award, Gundadhur Award, Maharaja Praveerchand Bhanjdeo Awards holder candidates and National Youth Award holder young candidates;

(h) The upper age limit shall be relaxed up to ³⁸ years of age in respect of candidates who are the employees of the Chhattisgarh State Corporations/Boards;

(i) The upper age limit shall be relaxed in case of voluntary Home Guards and Non-Commissioned Officers of Home Guards for the period of Home Guard service previously rendered so by them subject to the limit of 8 years but in no case their age should exceed 38 years;

Note- (1) The candidates who are admitted to the selection under the age concessions prescribed in para (i) and (ii) of sub-clause (d) of clause (I) of the rule 8 above shall not be eligible for appointment if after submitting the application, they resign from service either before or after taking the selbction. They shall, however, continue to be eligible if they are retrenched from the service or post after submitting the application.

(21 In no other case these age limits shall be relaxed. The departmental candidates must obtain previous permission of the Appointing Authority to appear for the selection.

(,) In respect of age limit, the directions issued by the General Administration Department of the Government, from time to time, shall also be applicable.

udr@ttqq{, ffi's 25ilE[ER 2ol9 ¹⁶⁰⁸ (re) (k) The maximum age shall not exceed 45 yedrs irrespective of age relaxation under one or more than one category mentioned above for any candidate;

(IIl Educational qualifications - The candidate must possess the educational qualifications as prescribed for the service as prescribed in column (5) of Schedule-Ill'

(ilI)Fees:-(A|Thecandidatemustpaythefeesasprescribedbythe Government.

(B) Medical Fees- The candidate who has been required to appear before medical board must pay the fees, as prescribed by the Government, to the chairman of Medical Board before Medical test' g. Disquarification.- (¹) Any attempt on the part of a candidate to obtain support for his . candidature by any means, directly or indirectly, shall be held by the Appointing Authority to be a disqualification for appearing in the examination/selection' (2) Any male candidate who is having more than one living wife and any female candidate who has married a man, who is already having a living wife, shall not be eligible for appointment in any service or post:

provided that if the Government is satislied that there were specific reasons for doing so, then the Government may give relaxation in the enforcement of this rule to such candidates.

(3) Any candidate shall not be appointed to any service or post until he/ she is declared mentany or physicary fit and free from any mental or physical disability which can hinder the fulfillment of duty of any service or post in such medical examination as maY be Prescribed:

Frovided that in exceptional cases a candidate may be given temporary appointment on any service or post before his medical examination under a condition that if he is found medically unfit, then his services may be terminated immediately'

, frii6 ²⁵ itEtal-t ²⁰¹⁹

1608 (20)

(a) Any candidate shall not be eligible on such conditign to any service or post' if the Appointing Authority is satisfied that, after due enquiry' which is considered necessary, he/she is not fit for such service or post'

(5)AnycandidatewhoisconvictEdforanyoffenceagainstwomenshallnotbeeligible for anY service or Post:

Providedthatifsuchmatterispendinginacourtagainstthecandidate,then matter of his appointment shafl be kept in abeyance tin the criminal matter is finally determined bY the court'

(6) Any candidate, who is married, before the minimum age fixed for marriage shall not be eligible for any service or post'

lo.AppointingAuthority,sdecisionabout.theeligibilityofcandidatesshallbe final..(1)ThedecisionoftheAppointingAuthorityastotheeligibilityorotherwiseof a candidate for examination/selection shall be final and candidate to whom a certificate of admission has not been issued by the Appointing Authority shall not be allowed to appear in the examination'

(2|Atanytimeofselectionprocessorevenaftersubmissionofselectionlisttothe Government, if it comes to the notice of the Appointing Authority that a candidate has glvenwronginformationoranydiscrepancyisfound.inthedocumentssubmittedby him, then he will be disqualified and his selection/appointment shall be terminated by the APPointing AuthoritY'

11. Direct recruitment by competitive Examination/selection' -

(1)DirectRecruitmentbyCompetitiveExamlnatlon:.(one)AppointingAuthority shall constitute a selection committee comprising of three members' (Two) The competitive examination for recruitment to the service shall be held at such intervar as the Appointing Authority may, in consultation with the Government from time to time, determine'

(Three) The examination shall be conducted by selection committee in accordance with orders issued by fhe ,A,ppointing Authority, from time to time.

, fu-d25iIi[ER2019 t6oE (21)

The selection of the candidates to the

may be determined by the Appointing (2) Dtrect Recnritme_nt by Selection - (i) service shall be held at such intervals as

Authority.

(ii) The selection of the candidates to the service shall be made by the Selection Committee.

(iii) Selection Committee shall be constituted by the Appointing Authority at appropriate time intervals.

(31 At the time of recruitment to the service the provision of the Chhattisgarh Lok Seva (Anusuchit Jatiyon, Anusuchit Jan Jatiyon Aur Anya Pichhade Vargon Ke Liye Arakshan) Adhiniyam, 1994 (No. 2 L of L994) and the directions issued under the said Act by the General Administration Department of the Government, from time to time, shall be applicable.

(af In filling the vacancies so reserved, candidates who are members of the Scheduled Castes, Scheduled Tribes and Other Backward Classes shall be considered for appointment in the order in which their names appear in the list referred to in rule 12 irrespective of their relative rank as compared with other candidates.

(5| Those candidates belonging to the Scheduled Castes, Scheduled Tribes and Other Backward Classes (Non-creamy-layer) who are declared eligible for appointment by the Appointing Authority keeping in view of their administrative efficiency, may be appointed to the vacancies reserved for the candidates of the Scheduled Castes, Scheduled Tribes and Other Backward Classes (Non-creamy-layer), as the case may be.

[6) There sha]I be ³Oo/o posts reserved for local women candidates to the State of Chhattisgarh, at the stage of direct recruitment, in b.ccordance with the provisions of the Chhattisgarh Civil Services (Special Provision for Appointment of Women) Rules, L997.

(7) In such cases, where certain period of experience has been prescribed as an essential condition for the post to be filled by direct recruitment and it is in the opinion

effierra

1608 (22)

of the Competent Authority that there is a possibility of candidates belonsng to the Scheduled Castes, Scheduled Tribes and Other Backward Classes (Non-creamy-1ayer) may not be available in sufficient number, then the Competent Authority may relax the condition of experience in respect of the candidates of Scheduled Castes, Scheduled Tribes and Other Backward Classes (Non-creamy-layer)'

(gl The posts to persons with disability shall be reserved in accordance with the directions issued by the General Administration Department.

12. List of candidates recommended by the Committee.- (1) The Committee shall prepare and forward a list to the Appointing Authority, arranged in order of merit of the candidates who have qualified by such standards as may be determined by the Selection Committee and a list of candidates belongrng to the Scheduled Castes, Scheduled. Tribes and Other Backward Classes (Non-creamy-layer), who though not qualified by such standard but declared by the Committee to be suitable for appointment to the service with due regard to the maintenance of efficiency in the administration. Lists so prepared shall also be published for information to the general public.

(2) Subject to the provisions of these rules and the Chhattisgarh Civil Services (General Conditions of Service) Rules, lg6L, candidates shall be considered for appointment to the available vacancies in the order in which their narnes appear in the list.

(3) The inclusion of a candidate's name in the list confers no right to appointment unless the Government is satisfied, after such enquiry as may be considered necessary, that the candidate is suitable in all respects for appointment to the Service.

10. Appointment by promotion. - (¹) There shall be constituted a Committee consisting of the members mentioned in Schedule-IV, for making preliminary selection for promotion of eligible candidates:

u*W irqqd, fu'-d 2s IGrER 20 I 9

160E (23) Provided that under this sub-rule, for corrstitution of the Committee, provisions of Section 8 of the Chhattisgarh Lok Seva (Anusuchit Jatiyon, Anusuchit Jan Jatiyon

Aur Anya Pichhade Vargon Ke Liye Arakshan) Adhiniyam, 1994 (No. 2 L of 1994) shall also be adhere to.

(2) The Committee shall meet at intervals ordinarilyrrot exceedirrg orre year.

(3) The promotion shall be made in accordance with the Chhattisgarh Public Service (Promotion) Rules, 2OO3.

(a) The procedure for making promotion in the reserved vacancies shall be made rule mentioned in sub-rule (3) and the instructions issued by the General Administration Department of the Government, from time to time.

(5) Certification by the Appointing Authority - Appointing Authority shall endorse on the promotion order to be issued by him a certificate to the effect that he had complied with the provisions of the Chhattisgarh Lok Seva (Anusuchit Jatiyon, Anusuchit Jan Jatiyon Aur Anya Pichhede Vargon Ke Liye Arakshan) Adhiniyam, 1994 (No. 2 | of 1994) and the Chhattisgarh Public Service (Promotion) Rules, ²OO³ and the instructions issued in the light of the provisions of the said Act and the rules by the State Government and that he has taken full cognizarrce of the provisions of pub-section (1) of Section 6 of the said Act.

14. Conditions of eligibility for promotion.- (1) Subject to the provisions of sub-rule (2), the Committee shall consider the all cases, who had completed such number of years of service on first day of January of that year as specified in column (4) of Schedule-IV (whether officiating or substantive) in the posts, from which promotion is to be made or on any other post or posts declared equivalent thereto by the Government and are within the zone of consideration in accordance with the provisions of sub-rul,e (21.

Explanation - Method of computation for eligibility for promotion - The calculation of the period of qualifying service on the lst day of January of the relevant year in which

r608 (24)

, fuis25itcr6g2ot9

Departirrental Promotion Committee/Scrutiny Committee is convened, shall be counted from the calendar year in which public servant has joined the feeder cadre/part of service/pay scale of the post and not from the date of joining of the cadre/part of service/pay scale ofthe post.

(2) Promotion shall be made as per provisions of the Chhattisgarh Public Service (Promotion) Rules, 2003.

(³) The promotion shall be made in accordance with the order issued by the General Administration Department from time to time and as per Model Roster.

15. Preparation of list of suitable candidate.- (1) The Departmental Promotion Committee shall prepare a list of such persons as to satisfy the condition prescribed in rule 14 and as are held by the Committee to be suitable for promotion to the service. The list shall be sufficient to cover anticipated vacancies on account of retirement and promotion during the course of period of one year from the date of preparation of the select list.

(²) The criteria shall be made on the basis of seniority subject to fitness for preparing the Selection list to the promotion,.

(3) The name of employees included in the list shall be arranged in order of seniority in the service or post as specified in column {21 of Schedule-IV at the time of preparation of select list as per the Chhattisgarh Civil Services (General Conditions of Service) Rules, 1961.

Explanatlon- The person whose name is included in a select list but who is not promoted during the validity of the list shall have no claim to seniority over those persons considered in a subsequent selection merely by the fact of his earlier selection.

the said Schedule.

Bdarrc trdrd, frcifi 25 iGIER 201 9

1608 (2s) (²¹ ln calendar year in which the select list is prepared for the promotion, shall be valid till 31st December of the calendar year:

Provided that in event of a grave lapse in the conduct or performance of the duties on the part of any person included in the select list, a special review of the select list may be made as per directions of the Government and if it may thinks fit remove the name of such person from the select list.

t7. Appointment to the serrrice from the select list. - (1) Appointment of the persons included in the select list to the posts borne on the cadre of the service shall be as per the provisions of the Chhattisgarh Public Service (Promotion) Rules, 2003.

appointment to the service.

¹⁶⁰⁸ (²⁶) dslrdrqrd, fu'{ 2s IGrnR 2ote

21. Repeal and Saving.- (1) All rules corresponding to these rules and in force immediately before the commencement of these rules are hereby repealed in respect of matters covered by these rules:

Provided that any order made or action taken under the rules so repealed shall be deemed to have been made or taken under the corresponding provisions of these rules.

(²) Nothing in these rules shall effect reservation and other concession provided to the Scheduled Castes, Scheduled Tribes and Other Backward Classes in accordance with the orders issued by the State Government, from time to time, in this regard.

,

By cirder and in the name of the Governor of Chhattisgarh,

R. P. RATHIA, Deputy Secretary.

effiqqEwq*, m6 2s iqER 2ot 9

1608 (27)

SCHEDULE -I

See rule

S.No. Name of the posts Number of Classification Pay Matrix Appointing included in the

post

Authority service

(l) (2) (3) (4)

(s)

(6) I Chief State Courtesy

State

⁰l Class - I Rs. ³⁷⁴⁰⁰-⁶⁷⁰⁰⁰ Grade Pay 8900

Officer (Protocol)

Level 16

Covernment

Level 6

⁷ Assistant Grade-III ⁰l Class - III Rs. ⁵²⁰⁰-²⁰²⁰⁰ Grade Pay 1900

Level 4

⁸. Peon ⁰² Class - IV Rs. ⁴⁷⁵⁰-⁷⁴⁴⁰ Grade Pay 1300

Level I

Head of Department

SCHEDULE II

rule 6

S.No. Name of service/posts Total

Percentage of number of the posts to be filled in (6)

By Deputation 100%

02

100%

Officer

0r

l00o/o

4. Assistant Grade-l/ Protocol Assistant

⁵. Accountant 0r

l00Yo

6. Assistant Crade-Il 0r

l00o/"

⁷. Assistant Grade-IIl 0l 100%

8. Peon

02 100%

1508 (²⁸) B*q{E rrqqa, ffi'-{ 2s iti[En 20 I 9

SCHEDULE-III

Note:- The upper age limit shall be relaxable for candidates who are local resident of the State of Chhattisgarh, as per the instructions issued by the General Administration Department of the Govemment, from time to time.

SCIIEDULE _IV

Remarks

Name of the members of the Departmental Promotion committee

or Post from which Promotion to be made

Name of service or Post to which Promotion is to be made

(See rule 13) Minimum period of service experience for promotion

I (l) (²) (³) (4)

(s)

(6) Officer

2.02 Deputy Secretary/ Under Secretary of Ceneral Administration Department nominated by the Secretary, General Administration

Department.

2.

05 years I . Chief State Courtesy Officer

Assistant Grade- I/Assistant

L

3.

05 years

.....do.....

4. Assistant Grade-

III